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Automated agenda packet transcript and first-pass audit leads
Miami Agenda Packet 06/24/2026 #5950
Generated from the official City of Miami AgendaCenter PDF. These are audit leads and searchable text, not findings of wrongdoing.
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49 PDF pages. 89,834 extracted text characters. 30 money references captured for first-pass review.
contract: 18insurance: 13amendment: 7grant: 7claims: 4credit card: 4budget: 3fire: 3legal: 3bond: 3purchase order: 2
First-Pass Money References
Use these as starting points for invoice, purchase order, contract, transfer, grant, and budget-authority checks.
| Page | Amount | Nearby extracted text |
|---|---|---|
| p. 10 | $19,950.00) | closer and facing the front gate. Brassfield explained that Service Solutions provided a quote for nineteen thousand nine hundred and fifty dollars ($19,950.00). Crossland Construction provided a quote for thirty-six thousand eight hundred dollars ($36,800.00). This is contingent upon private funding; Chairman Stafford will follow up with the funde |
| p. 10 | $36,800.00) | nineteen thousand nine hundred and fifty dollars ($19,950.00). Crossland Construction provided a quote for thirty-six thousand eight hundred dollars ($36,800.00). This is contingent upon private funding; Chairman Stafford will follow up with the funder. Trustee Parker made a motion to award the relocation project to Service Solutions contingent upo |
| p. 14 | $7744 | 12 0123445 6789 ÿÿ7ÿÿ7799ÿ7 7 ÿ 21!"#ÿ$# %" !&#"'2"3&()4 * +,&-ÿ./01/0203ÿ0405ÿ67 87 7&3"## ÿ744&ÿ$7744&% " "453 ('&2*9ÿ:;1)5ÿ7)<"==&'ÿ$) )5"==&'% " "453 ('&2* >?@ABCDEÿAGBHÿIJ?BKÿCLBMBD?AINÿOLCJÿ?DÿPQRPSTUVÿWXYS>PZÿ[CÿDCAÿ\KB\]ÿCDÿKBD]HÿCLÿC^ID ?AA?\GJIDAHÿ@DKIHHÿ_C@ÿLI\CMDB̀IÿAGIÿHIDNILÿ |
| p. 18 | $397,464 | FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 782-000-387-0000 Prior Yr Reserves - Carryover $ 397,464 $ 388,121 $ 376,949 $ 376,949 $ 353,239 782-000-387-2000 Other $ - $ - Parking 782-000-387-2100 Suite Lease |
| p. 18 | $388,121 | FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 782-000-387-0000 Prior Yr Reserves - Carryover $ 397,464 $ 388,121 $ 376,949 $ 376,949 $ 353,239 782-000-387-2000 Other $ - $ - Parking 782-000-387-2100 Suite Lease |
| p. 18 | $376,949 | FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 782-000-387-0000 Prior Yr Reserves - Carryover $ 397,464 $ 388,121 $ 376,949 $ 376,949 $ 353,239 782-000-387-2000 Other $ - $ - Parking 782-000-387-2100 Suite Lease $ 15,000 |
| p. 18 | $353,239 | 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 782-000-387-0000 Prior Yr Reserves - Carryover $ 397,464 $ 388,121 $ 376,949 $ 376,949 $ 353,239 782-000-387-2000 Other $ - $ - Parking 782-000-387-2100 Suite Lease $ 15,000 $ 15,000 $ 5,000 |
| p. 18 | $15,000 | 7-2000 Other $ - $ - Parking 782-000-387-2100 Suite Lease $ 15,000 $ 15,000 $ 5,000 $ 5,000 $ 5,000 Modoc $10k, Oelke $5k 782-000-387-2150 Facility Leases $ 55,000 $ 55,000 $ 55,000 $ 55,000 $ 55,000 MPS agreement thru '43 782-000 |
| p. 18 | $5,000 | $ - $ - Parking 782-000-387-2100 Suite Lease $ 15,000 $ 15,000 $ 5,000 $ 5,000 $ 5,000 Modoc $10k, Oelke $5k 782-000-387-2150 Facility Leases $ 55,000 $ 55,000 $ 55,000 $ 55,000 $ 55,000 MPS agreement thru '43 782-000-387-2200 Other Rentals |
| p. 18 | $10 | - Parking 782-000-387-2100 Suite Lease $ 15,000 $ 15,000 $ 5,000 $ 5,000 $ 5,000 Modoc $10k, Oelke $5k 782-000-387-2150 Facility Leases $ 55,000 $ 55,000 $ 55,000 $ 55,000 $ 55,000 MPS agreement thru '43 782-000-387-2200 Other Rentals $ - |
| p. 18 | $5 | Parking 782-000-387-2100 Suite Lease $ 15,000 $ 15,000 $ 5,000 $ 5,000 $ 5,000 Modoc $10k, Oelke $5k 782-000-387-2150 Facility Leases $ 55,000 $ 55,000 $ 55,000 $ 55,000 $ 55,000 MPS agreement thru '43 782-000-387-2200 Other Rentals $ - $ - |
| p. 18 | $55,000 | e Lease $ 15,000 $ 15,000 $ 5,000 $ 5,000 $ 5,000 Modoc $10k, Oelke $5k 782-000-387-2150 Facility Leases $ 55,000 $ 55,000 $ 55,000 $ 55,000 $ 55,000 MPS agreement thru '43 782-000-387-2200 Other Rentals $ - $ - $ - $ - $ - 782-000-387-2250 Field Renta |
| p. 18 | $0, | - $ - $ - $ - $ - Peoria $0, Osborn $4k, Family Dental $4k, Lakeland $3k, 2 open panels, Scoreboard & playclock panels; scoreboard 782-000-387-2300 Advertising $ 23,000 $ 23,000 $ 23,000 $ 23,000 |
| p. 18 | $4 | $ - $ - $ - Peoria $0, Osborn $4k, Family Dental $4k, Lakeland $3k, 2 open panels, Scoreboard & playclock panels; scoreboard 782-000-387-2300 Advertising $ 23,000 $ 23,000 $ 23,000 $ 23,000 $ 23,000 |
| p. 18 | $3 | Peoria $0, Osborn $4k, Family Dental $4k, Lakeland $3k, 2 open panels, Scoreboard & playclock panels; scoreboard 782-000-387-2300 Advertising $ 23,000 $ 23,000 $ 23,000 $ 23,000 $ 23,000 |
| p. 18 | $23,000 | orn $4k, Family Dental $4k, Lakeland $3k, 2 open panels, Scoreboard & playclock panels; scoreboard 782-000-387-2300 Advertising $ 23,000 $ 23,000 $ 23,000 $ 23,000 $ 23,000 video commercials; banners (if applicable) 782-000-3 |
| p. 18 | $1,800 | video commercials; banners (if applicable) 782-000-387-2400 Concession $ 1,600 $ 1,700 $ 1,800 $ 1,800 $ 1,900 Sodexo Food Svc Comm Actual Total Revenue $ 492,064 $ 482,821 $ 461,749 $ 461,749 $ 438,139 ASSET - Repair & Replacement (Turf, etc) $ 180 |
| p. 18 | $492,064 | ncession $ 1,600 $ 1,700 $ 1,800 $ 1,800 $ 1,900 Sodexo Food Svc Comm Actual Total Revenue $ 492,064 $ 482,821 $ 461,749 $ 461,749 $ 438,139 ASSET - Repair & Replacement (Turf, etc) $ 180,000 $ 240,000 $ 300,000 $ 300,000 $ 360,000 Total Revenue Availabl |
| p. 18 | $482,821 | $ 1,600 $ 1,700 $ 1,800 $ 1,800 $ 1,900 Sodexo Food Svc Comm Actual Total Revenue $ 492,064 $ 482,821 $ 461,749 $ 461,749 $ 438,139 ASSET - Repair & Replacement (Turf, etc) $ 180,000 $ 240,000 $ 300,000 $ 300,000 $ 360,000 Total Revenue Available $ 312,06 |
| p. 18 | $461,749 | $ 1,600 $ 1,700 $ 1,800 $ 1,800 $ 1,900 Sodexo Food Svc Comm Actual Total Revenue $ 492,064 $ 482,821 $ 461,749 $ 461,749 $ 438,139 ASSET - Repair & Replacement (Turf, etc) $ 180,000 $ 240,000 $ 300,000 $ 300,000 $ 360,000 Total Revenue Available $ 312,064 $ 242,82 |
| p. 18 | $438,139 | 1,700 $ 1,800 $ 1,800 $ 1,900 Sodexo Food Svc Comm Actual Total Revenue $ 492,064 $ 482,821 $ 461,749 $ 461,749 $ 438,139 ASSET - Repair & Replacement (Turf, etc) $ 180,000 $ 240,000 $ 300,000 $ 300,000 $ 360,000 Total Revenue Available $ 312,064 $ 242,821 $ 161,749 $ 161,74 |
| p. 18 | $180,000 | Actual Total Revenue $ 492,064 $ 482,821 $ 461,749 $ 461,749 $ 438,139 ASSET - Repair & Replacement (Turf, etc) $ 180,000 $ 240,000 $ 300,000 $ 300,000 $ 360,000 Total Revenue Available $ 312,064 $ 242,821 $ 161,749 $ 161,749 $ 78,139 Expenses 782-462-461-2008 Repair/Maint Supplies |
| p. 18 | $240,000 | Actual Total Revenue $ 492,064 $ 482,821 $ 461,749 $ 461,749 $ 438,139 ASSET - Repair & Replacement (Turf, etc) $ 180,000 $ 240,000 $ 300,000 $ 300,000 $ 360,000 Total Revenue Available $ 312,064 $ 242,821 $ 161,749 $ 161,749 $ 78,139 Expenses 782-462-461-2008 Repair/Maint Supplies |
| p. 18 | $300,000 | Actual Total Revenue $ 492,064 $ 482,821 $ 461,749 $ 461,749 $ 438,139 ASSET - Repair & Replacement (Turf, etc) $ 180,000 $ 240,000 $ 300,000 $ 300,000 $ 360,000 Total Revenue Available $ 312,064 $ 242,821 $ 161,749 $ 161,749 $ 78,139 Expenses 782-462-461-2008 Repair/Maint Supplies $ 4, |
| p. 18 | $360,000 | Revenue $ 492,064 $ 482,821 $ 461,749 $ 461,749 $ 438,139 ASSET - Repair & Replacement (Turf, etc) $ 180,000 $ 240,000 $ 300,000 $ 300,000 $ 360,000 Total Revenue Available $ 312,064 $ 242,821 $ 161,749 $ 161,749 $ 78,139 Expenses 782-462-461-2008 Repair/Maint Supplies $ 4,500 $ 5,000 $ |
| p. 18 | $312,064 | ASSET - Repair & Replacement (Turf, etc) $ 180,000 $ 240,000 $ 300,000 $ 300,000 $ 360,000 Total Revenue Available $ 312,064 $ 242,821 $ 161,749 $ 161,749 $ 78,139 Expenses 782-462-461-2008 Repair/Maint Supplies $ 4,500 $ 5,000 $ 5,000 $ 5,000 $ 5,000 |
| p. 18 | $242,821 | SSET - Repair & Replacement (Turf, etc) $ 180,000 $ 240,000 $ 300,000 $ 300,000 $ 360,000 Total Revenue Available $ 312,064 $ 242,821 $ 161,749 $ 161,749 $ 78,139 Expenses 782-462-461-2008 Repair/Maint Supplies $ 4,500 $ 5,000 $ 5,000 $ 5,000 $ 5,000 |
| p. 18 | $161,749 | air & Replacement (Turf, etc) $ 180,000 $ 240,000 $ 300,000 $ 300,000 $ 360,000 Total Revenue Available $ 312,064 $ 242,821 $ 161,749 $ 161,749 $ 78,139 Expenses 782-462-461-2008 Repair/Maint Supplies $ 4,500 $ 5,000 $ 5,000 $ 5,000 $ 5,000 |
| p. 18 | $78,139 | urf, etc) $ 180,000 $ 240,000 $ 300,000 $ 300,000 $ 360,000 Total Revenue Available $ 312,064 $ 242,821 $ 161,749 $ 161,749 $ 78,139 Expenses 782-462-461-2008 Repair/Maint Supplies $ 4,500 $ 5,000 $ 5,000 $ 5,000 $ 5,000 |
| p. 18 | $700) | 2 field cleanings & GMAX ($5.5k, $700); scrbd broadcasting ($14k); sales com ($25k); 782-462-461-3010 Professional Services $ 45,200 $ 45,200 $ 47,400 $ 47,400 $ 47,400 |
Public Review Checklist
- Compare claims and purchase-order items against invoices and council approval.
- Review transfers, amendments, grants, restricted funds, debt service, and contracts.
- Check whether agenda attachments are complete and whether minutes later match the actions taken.
- Use the official PDF with this transcript because table extraction can preserve awkward spacing.
Full Transcript
Transcript pages 1-20
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Miami Community Facilities Authority (MCFA) Special Meeting
MEETING DATE: June 24, 2026
AGENDA TITLE: Discussion on the Financial Report
PRESENTER: Trustees
BACKGROUND:
STAFFS RECOMMENDATION:
ATTACHMENT(S):
MCFA FIN MAY.pdf
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4
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Miami Community Facilities Authority (MCFA) Special Meeting
MEETING DATE: June 24, 2026
AGENDA TITLE: Discussion and Possible Action on the Claims List
PRESENTER: Trustees
BACKGROUND:
STAFFS RECOMMENDATION:
ATTACHMENT(S):
6.24.26 MCFA.pdf
5Packet Page 7
MCFA
PURCHASE ORDERS PRESENTED
DATE 6.24.26
VENDOR DESCRIPTION TOTAL
DEPT OF PUBLIC UTILITIES POSTAGE - APRIL $ 4.44
DEPT OF PUBLIC UTILITIES POSTAGE - MAY $ 0.74
NEO DEVELOPMENT FOUNDATION PARTIAL COMMISSION - PO #26-00402 $ 625.00
$ 630.18
TOTAL $ 630.18
6Packet Page 8
Miami Community Facilities Authority (MCFA) Special Meeting
MEETING DATE: June 24, 2026
AGENDA TITLE: Discussion and Possible Action on the Minutes: February 25, 2026 (Regular Meeting)
PRESENTER: Trustees
BACKGROUND:
STAFFS RECOMMENDATION:
Staff recommends approval if there are no changes that need to be made.
ATTACHMENT(S):
02252026 MCFA Minutes.docx
7Packet Page 9
THE MIAMI COMMUNITY FACILITIES AUTHORITY (MCFA) MET IN REGULAR SESSION ON FEBRUARY 25, 2026, IN THE
MIAMI CIVIC CENTER COUNCIL CHAMBERS AT 5:15PM WITH THE FOLLOWING MEMBERS PRESENT:
Kyle Stafford, Chairman Tyler Cline, Trust Manager
Shannon Duhon, Trustee Misty Barnes, Trust Attorney
Bless Parker, Trustee Melissa Moore, City Clerk
Mark Zordel, Trustee
Dustin Grover, Trustee
Brandon Fletcher, Trustee /Secretary/Treasurer (Absent)
Jill Douthit, Trustee (Absent)
The agenda for the meeting was displayed in the main lobby of the Miami Civic Center and by posting on
www.miamiokla.net starting at 2:30PM on February 24, 2026, pursuant to 25 O.S §311(9) (a) and (b).
THE TRUST MAY TAKE ANY OF THE FOLLOWING ACTIONS: DISCUSS, CONSIDER AND VOTE FOR APPROVAL,
ACCEPTANCE, REJECTION, AMENDMENT AND/OR POSTPONEMENT OF ANY ITEM LISTED IN THIS AGENDA:
1. Call to Order
Chairman Stafford called the meeting to order at 5:15PM.
2. Invocation
Trustee Duhon gave the invocation.
3. Pledge of Allegiance
Chairman Stafford led the pledge of allegiance.
4. Public Input and Unscheduled Personal Appearances
None.
5. Discussion and Possible Action Items
A. Claims List
Trustee Duhon made a motion to approve the claims. Trustee Parker made the second. The Trust was polled with the
following results:
Duhon, Aye Parker, Aye Grover, Aye Zordel, Aye Stafford, Aye Fletcher, Absent Douthit, Absent
Chairman Stafford declared the motion approved.
B. Minutes: November 12, 2025 (Regular Meeting)
Trustee Parker made a motion to approve the minutes of the November 12, 2025, regular meeting. Trustee Zordel made
the second. The Trust was polled with the following results:
Parker, Aye Zordel, Aye Duhon, Abstain Grover, Aye Stafford, Aye Fletcher, Absent Douthit, Absent
Chairman Stafford declared the motion approved.
C. Regarding Center Suite Usage by Miami Public Schools During High School Soccer Games
Chairman Stafford explained that the Miami High School Booster Club is requesting to use the center suite during high
school soccer games to increase sponsorship. The booster club also wants to bring in outside food which may not be
allowed due to the agreement with Sodexo. The Trust expressed the importance of the school opening, closing, and
managing the usage.
MCFA Page 1 of 4 February 25, 2026
8Packet Page 10
Trustee Grover made a motion to authorize Miami Public Schools to utilize the center suite during high school soccer
games as long as Miami Public School personnel are present and maintain it just like the football games including the
cleanup and use of Sodexo unless Sodexo refuses. Chairman Stafford made the second. The Trust was polled with the
following results:
Grover, Aye Stafford, Aye Zordel, Aye Parker, Aye Duhon, Aye Fletcher, Absent Douthit, Absent
Chairman Stafford declared the motion approved.
D. Award the Relocation of the Steve Owens Statue at the Sports Complex/Red Robertson Field to Service Solutions
Contingent Upon Funding
Brian Brassfield explained that Steve Owens would like the statue moved from the current location to be in the admission
area closer and facing the front gate. Brassfield explained that Service Solutions provided a quote for nineteen thousand
nine hundred and fifty dollars ($19,950.00). Crossland Construction provided a quote for thirty-six thousand eight
hundred dollars ($36,800.00). This is contingent upon private funding; Chairman Stafford will follow up with the funder.
Trustee Parker made a motion to award the relocation project to Service Solutions contingent upon funding. Chairman
Stafford made the second. The Trust was polled with the following results:
Grover, Aye Stafford, Aye Zordel, Aye Parker, Aye Duhon, Aye Fletcher, Absent Douthit, Absent
Chairman Stafford declared the motion approved.
6. Discussion Items
A Monthly Financial Report
The monthly financial report was provided in their packet. There was no discussion or action.
B. Review Street/Stadium Bond Revenues and Expenditures
Jill Fitzgibbon reviewed the history of the bond revenues and expenditures with the Trustees. There was no action taken.
7. Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could not Have Been Anticipated
Prior to the Time of Posting (25 O.S. § 311(9)). This Agenda Item Could Include Possible Action Items
None.
8. Trustee Community Announcements
Miami Public Schools hired a new football coach, and the bond issue was passed by the voters.
9. Trust Manager’s Communication
None.
10. *Action Item* Adjournment
Trustee Parker moved to adjourn. Trustee Duhon made the second. The Trust was polled with the following results:
Parker, Aye Duhon, Aye Grover, Aye Zordel, Aye Stafford, Aye Fletcher, Absent Douthit, Absent
Chairman Stafford declared the meeting adjourned at 5:44PM.
________________________ _______________________ _______________________
Kyle Stafford, Chairman Brandon Fletcher, Treasurer/Secretary Bless Parker, Trustee
MCFA Page 2 of 4 February 25, 2026
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________________________ _______________________
ATTEST: Mark Zordel, Vice Chairman Dustin Grover, Trustee
________________________ ________________________ _______________________
Melissa Moore, City Clerk Shannon Duhon, Trustee Jill Douthit, Trustee
MCFA
PURCHASE ORDERS PRESENTED
DATE 2.25.26
VENDOR DESCRIPTION TOTAL
SODEXO MCFA SUITE CATERING - PO #26-00751 $ 944.00
SODEXO MCFA SUITE CATERING - PO #26-00751 $ 1,454.35
SODEXO MCFA SUITE CATERING - PO #26-00751 $ 2,281.83
$ 4,680.18
OFF-CYCLE CHECKS/DRAFTS
DEPT OF PUBLIC UTILITIES POSTAGE - OCTOBER $ 0.74
SODEXO MCFA SUITE CATERING - PO #26-00430 $ 1,955.85
SODEXO MCFA SUITE CATERING - PO #26-00459 $ 2,718.26
NEO DEVELOPMENT FOUNDATION BASE CHARGE 2 CAMERAS - PO #26-00438 $ 750.00
NEO DEVELOPMENT FOUNDATION BASE CHARGE 2 CAMERAS - PO #26-00438 $ 750.00
NEO DEVELOPMENT FOUNDATION BASE CHARGE 2 CAMERAS - PO #26-00438 $ 750.00
NEO DEVELOPMENT FOUNDATION BASE CHARGE 2 CAMERAS - PO #26-00438 $ 750.00
NEO DEVELOPMENT FOUNDATION BASE CHARGE 2 CAMERAS - PO #26-00438 $ 750.00
NEO DEVELOPMENT FOUNDATION BASE CHARGE 2 CAMERAS - PO #26-00438 $ 750.00
NEO ATHLETICS BOOSTER PAYMENT - PO #26-00440 $ 3,550.00
MHS FOOTBALL BOOSTER CLUB BOOSTER PAYMENT - PO #26-00439 $ 5,324.00
$ 18,048.85
CREDIT CARD CHARGES - 10.2.25 - 10.15.25
DISH NETWORK MONTHLY SERVICE 10.10.25 - 11.9.25 $ 295.62
$ 295.62
CREDIT CARD CHARGES - 11.2.25 - 11.15.25
DISH NETWORK MONTHLY SERVICE 11.10.25 - 12.9.25 $ 295.62
$ 295.62
CREDIT CARD CHARGES - 12.1.25 - 12.15.25
DISH NETWORK MONTHLY SERVICE 12.10.25 - 1.9.26 $ 295.62
$ 295.62
MCFA Page 3 of 4 February 25, 2026
10Packet Page 12
CREDIT CARD CHARGES - 12.16.25 - 1.2.26
DISH NETWORK MONTHLY SERVICE 1.10.26 - 2.9.26 $ 295.62
$ 295.62
TOTAL $ 23,911.51
MCFA Page 4 of 4 February 25, 2026
11Packet Page 13
Miami Community Facilities Authority (MCFA) Special Meeting
MEETING DATE: June 24, 2026
AGENDA TITLE: Discussion and Possible Action Regarding Joplin Crusaders Using the Multi-Sports
Complex/Red Robertson Field
PRESENTER: Sam Sturgis/
Chairman Stafford
BACKGROUND:
STAFFS RECOMMENDATION:
ATTACHMENT(S):
Joplin Crusaders.pdf
12Packet Page 14
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14Packet Page 16
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15Packet Page 17
Miami Community Facilities Authority (MCFA) Special Meeting
MEETING DATE: June 24, 2026
AGENDA TITLE: Discussion and Possible Action on Fiscal Year 2026-2027 Budget
PRESENTER: Jill Fitzgibbon
BACKGROUND:
STAFFS RECOMMENDATION:
ATTACHMENT(S):
MCFA Budget FY 26-27 pdf.pdf
16Packet Page 18
Fund 782 MCFA
Proposed Projected Projected Projected Projected
Revenues Questions or Comments
FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31
782-000-387-0000 Prior Yr Reserves - Carryover $ 397,464 $ 388,121 $ 376,949 $ 376,949 $ 353,239
782-000-387-2000 Other $ - $ - Parking
782-000-387-2100 Suite Lease $ 15,000 $ 15,000 $ 5,000 $ 5,000 $ 5,000 Modoc $10k, Oelke $5k
782-000-387-2150 Facility Leases $ 55,000 $ 55,000 $ 55,000 $ 55,000 $ 55,000 MPS agreement thru '43
782-000-387-2200 Other Rentals $ - $ - $ - $ - $ -
782-000-387-2250 Field Rental $ - $ - $ - $ - $ -
Peoria $0, Osborn $4k, Family Dental $4k, Lakeland $3k, 2 open panels, Scoreboard & playclock panels; scoreboard
782-000-387-2300 Advertising $ 23,000 $ 23,000 $ 23,000 $ 23,000 $ 23,000
video commercials; banners (if applicable)
782-000-387-2400 Concession $ 1,600 $ 1,700 $ 1,800 $ 1,800 $ 1,900 Sodexo Food Svc Comm
Actual Total Revenue $ 492,064 $ 482,821 $ 461,749 $ 461,749 $ 438,139
ASSET - Repair & Replacement (Turf, etc) $ 180,000 $ 240,000 $ 300,000 $ 300,000 $ 360,000
Total Revenue Available $ 312,064 $ 242,821 $ 161,749 $ 161,749 $ 78,139
Expenses
782-462-461-2008 Repair/Maint Supplies $ 4,500 $ 5,000 $ 5,000 $ 5,000 $ 5,000
2 field cleanings & GMAX ($5.5k, $700); scrbd broadcasting ($14k); sales com ($25k);
782-462-461-3010 Professional Services $ 45,200 $ 45,200 $ 47,400 $ 47,400 $ 47,400
replace panels $0; suite reno $0; banners $0
782-462-461-3012 Maint/Svc Contracts $ 15,300 $ 16,460 $ 16,460 $ 16,460 $ 16,460 TS3 suite security cameras ($900), Dish ($2.4k), Daktronics maint ($12k)?
782-462-461-3020 Misc Svcs & Chrgs $ 9,543 $ 8,412 $ 7,450 $ 7,450 $ 6,632 Booster clubs - MHS ($4,526) & NEO A&M ($3,017); misc ($2k)
782-462-461-3104 Suite $ 29,400 $ 30,800 $ 32,200 $ 32,200 $ 33,600 Sodexo suite food service ('25 season = $2,011.88/game)
782-462-461-4010 Cap Outlay Buildings $ - $ - $ - $ - $ -
782-462-461-4020 Capital Outlay Imprv Not Bldgs $ - $ - $ - $ - $ -
Total Expenses $ 103,943 $ 105,872 $ 108,510 $ 108,510 $ 109,092
Est Year-End Remaining Balance (less ASSET) $ 208,121 $ 136,949 $ 53,239 $ 53,239 $ (30,953) This number will change based upon what is carried over each year. If negative, the MCFA is eating into it carryover.
ASSET - Repair & Replacement (Turf, etc) $ 180,000 $ 240,000 $ 300,000 $ 300,000 $ 360,000 The R&R amt is not budgeted and can be used if exp exceed rev.
Actual Est Year-End Balance $ 388,121 $ 376,949 $ 353,239 $ 353,239 $ 329,047
17Packet Page 19
Miami Community Facilities Authority (MCFA) Special Meeting
MEETING DATE: June 24, 2026
AGENDA TITLE: Discussion and Possible Action on the Annual Sales Agreement Between MCFA and NEO
A&M College for Fiscal Year 2026-2027
PRESENTER: Trustees
BACKGROUND:
STAFFS RECOMMENDATION:
ATTACHMENT(S):
1 - Sales Agreement - NEO A&M FY 26-27.doc
18Packet Page 20
SALES AGREEMENT
This non-exclusive Sales Agreement ("Agreement") is made and entered into this ___ day of
_______________, 20___ (the "Effective Date"), by and between Miami Community Facilities Authority
("MCFA") with a mailing address and principal place of business at PO Box 1288, 129 5th Ave NW,
Miami, OK 74355-1288, and Northeastern Oklahoma A&M College ("NEO") with a principal place of
business at 200 I Street NE, Miami, OK 74354 (collectively, the "Parties").
1. Advertisements to Be Sold
NEO agrees to sell the following types of advertisements for MCFA at MCFA’s then current rates:
$ Three-year Banners 3' x 12'
$ Annual Static and Video Advertising on the Scoreboard
$ Backlit Scoreboard and Play Clock Panels
$ Stadium Suites
$ Such other advertisements as may be from time to time determined necessary and
proper by MCFA.
Any material changes to the Services, including work to be performed and related fees must be
approved by the prior written consent of both parties.
2. Payment
NEO will charge the MCFA and MCFA agrees to pay a Commission fee of 25% of the total price
per advertisement(s) sold by NEO to the NEO's institutional foundation (the “NEO Foundation”). In
consideration for the services to be performed by NEO and NEO providing MCFA with a detailed invoice,
MCFA agrees to pay NEO's institutional foundation within 45 days (Net 45) of payment being collected
by MCFA from each advertiser.
The parties also agree that if a "Stadium Suite" is sold by NEO, it will be paid a Commission fee of
12.5% of the total price per suite on the otherwise same terms and conditions as set forth herein.
3. Fees and Expenses
Expenses vary depending on how many leads NEO explores. NEO shall be responsible for all
expenses incurred while performing services under this Agreement. This includes, but is not limited to
gas, toll road(s), call tracking number and software, cell phone expenses; all salary, expenses, and other
compensation paid to employees or contract personnel NEO hires to work under this Agreement.
4. Termination of the Agreement
Either party may terminate this agreement at any time for any reason upon thirty (30) days
written notice to the other party.
5. MCFA Approval
NEO will have all video advertisements created and approved by MCFA prior to publishing ads.
The parties agree to operate in good faith regarding compliance with MCFA’s Advertising Policies and
Procedures. NEO hereby acknowledges receipt of the most recent version of said Advertising Policies
and Procedures attached hereto and incorporated herein by reference as Addendum A. MCFA will
Sales Agreement Page 1 of 4
19Transcript pages 21-40
Packet Page 21
promptly notify NEO of any changes thereto.
6. Confidentiality
NEO acknowledges that it will be necessary for MCFA to disclose certain confidential and
proprietary information to NEO in order for NEO to perform duties under this Agreement. NEO
acknowledges that disclosure to a third party or misuse of this proprietary or confidential information
could harm MCFA. The parties acknowledge that MCFA will disclose certain confidential and proprietary
information to NEO in order for NEO to perform according to this Agreement. NEO hereby agrees to act
reasonably and in good faith to protect the confidentiality and proprietary information of MCFA in
performing its obligations according to this Agreement.
NEO will not disclose, either during or after the term of this Agreement, any proprietary or
confidential information of MCFA without MCFA's prior written permission except as required by law or
to the minimum extent necessary to perform services on MCFA's behalf.
Proprietary or confidential information includes:
• Any materials regardless of form furnished by MCFA for NEO to use, any information
stamped "confidential," "proprietary," or with a similar legend, or any information that MCFA makes
reasonable efforts to maintain secret.
• Business or marketing plans or strategies, customer lists, operating procedures, trade
secrets, design formulas, know-how and processes, computer programs and inventories, discoveries,
and improvements of any kind, sales projections, and pricing information.
• Information belonging to customers, suppliers and other advertisers of MCFA.
Upon termination of NEO's services to MCFA, or at MCFA's request, NEO shall deliver to MCFA all
materials in NEO's possession relating to MCFA's business. NEO expressly acknowledges and agrees that
responsibilities to act with reasonable diligence to maintain confidentiality of any confidential or
proprietary information obtained by NEO according to this Agreement will remain following the end of
this Agreement.
7. Term of Agreement
Upon signature, the effective date of this Agreement shall begin, and shall terminate as of June
30, 20__ at 11:59 p.m. unless either party terminates the Agreement as provided herein in paragraph 4.
8. Independent Contractor Status
NEO is an independent contractor. NEO shall be responsible for determining the location,
method, details and means of performing its services under this Agreement. Nothing in this Agreement
creates any joint venture, employer-employee or agency relationship. NEO agrees not to represent or
bind the MCFA to any third party that any of the aforementioned relationships exist. Any rights afforded
to employees of the MCFA such as fringe benefits are not available to NEO by reason of this Agreement.
9. Limitation of Liability
NEO shall not be liable for any incidental, consequential, indirect, or special damages, or for any
loss of profits or business interruptions caused or alleged to have been caused by the performance or
nonperformance of the Services.
10. No Guarantee
Sales Agreement Page 2 of 4
20Packet Page 22
NEO does not warrant or guarantee any specific level of performance or results. Example of
results obtained for other clients of NEO may be used as a marketing tool and shown to clients for
demonstrative purposes only and should not be construed by MCFA as indicating any promised results
or level of results.
11. Waiver of Conflict of Interest
The parties acknowledge that NEO's President, __________________________, is a member of
MCFA's Board and hereby waive any conflict that may exist with regard to his service as both President
of NEO and a member of MCFA's Board with regard to the services covered by this Agreement.
12. Miscellaneous
A. Exclusive Agreement
This Agreement constitutes the sole agreement between the parties and supersedes all
oral negotiations and prior writings with respect to the services. Any subsequent changes
to the term of this Agreement may be amended or waived only with the written consent
of the MCFA.
B. Notices
All notices and other communications required or permitted under this Agreement shall
be in writing and shall be deemed sufficient upon delivery, when delivered personally or
by overnight delivery or sent by email or fax, or forty-eight hours after being sent by mail
as certified or registered with postage prepaid, addressed to the party to be notified at
such party's address or email as set forth on the signature page.
C. Choice of Law / Dispute Resolution
This Agreement shall be governed by and construed in accordance with the laws of The
State of Oklahoma. The prevailing party in any proceeding to resolve a dispute pertaining
to matters covered under this Agreement shall be entitled to receive reasonable fees by
the opposing party.
D. Venue
The parties agree that the District Court of Ottawa County, State of Oklahoma is the
proper venue for any legal action brought pursuant to this agreement.
SIGNATURES
MCFA: NEO A&M College “NEO”:
PO Box 1288, 129 5th Ave NW, 200 I St NE,
Miami OK 74355-1288 Miami, OK 74354
___________________________________ ___________________________________
Printed Name of Representative Printed Name of Representative
___________________________________ ___________________________________
Signature Signature
Sales Agreement Page 3 of 4
21Packet Page 23
______________________ ______________________
Date signed Date signed
___________________________________ _____________________________________
Email of the Representative Email of the Representative
Sales Agreement Page 4 of 4
22Packet Page 24
Miami Community Facilities Authority (MCFA) Special Meeting
MEETING DATE: June 24, 2026
AGENDA TITLE: Discussion and Possible Action on the Annual Sales Agreement Between MCFA and
Miami Public Schools for Fiscal Year 2026-2027
PRESENTER: Trustees
BACKGROUND:
STAFFS RECOMMENDATION:
ATTACHMENT(S):
1 - Sales Agreement - Miami Public Schools FY 26-27.doc
23Packet Page 25
SALES AGREEMENT
This non-exclusive Sales Agreement ("Agreement") is made and entered into this ____ day of
_______________, 20___ (the "Effective Date"), by and between Miami Community Facilities Authority
("MCFA") with a mailing address and principal place of business at PO Box 1288, 129 5th Ave NW, Miami
OK 74355-1288, and Miami Public Schools ("MPS") with a principal place of business at 26 North Main
St., Miami, OK 74354 (collectively, the "Parties").
1. Advertisements to Be Sold
MPS agrees to sell the following types of advertisements for MCFA at MCFA’s then current rates:
$ Three-year Banners 3' x 12'
$ Annual Static and Video Advertising on the Scoreboard
$ Backlit Scoreboard and Play Clock Panels
$ Stadium Suites
$ Such other advertisements as may be from time to time determined necessary and
proper by MCFA.
Any material changes to the Services, including work to be performed and related fees must be
approved by the prior written consent of both parties.
2. Payment
MPS will charge the MCFA and MCFA agrees to pay a Commission fee of 25% of the total price
per advertisement(s) sold by MPS directly to MPS. In consideration for the services to be performed by
MPS and MPS providing MCFA with a detailed invoice, MCFA agrees to pay MPS within 45 days (Net 45)
of payment being collected by MCFA from each advertiser.
The parties also agree that if a "Stadium Suite" is sold by MPS, it will be paid a Commission fee of
12.5% of the total price per suite on the otherwise same terms and conditions as set forth herein.
3. Fees and Expenses
Expenses vary depending on how many leads MPS explores. MPS shall be responsible for all
expenses incurred while performing services under this Agreement. This includes, but is not limited to
gas, toll road(s), call tracking number and software, cell phone expenses; all salary, expenses, and other
compensation paid to employees or contract personnel MPS hires to work under this Agreement.
4. Termination of the Agreement
Either party may terminate this agreement at any time for any reason upon thirty (30) days
written notice to the other party.
5. MCFA Approval
MPS will have all video advertisements created and approved by MCFA prior to publishing ads.
The parties agree to operate in good faith regarding compliance with MCFA’s Advertising Policies and
Procedures. NEO hereby acknowledges receipt of the most recent version of said Advertising Policies
and Procedures attached hereto and incorporated herein by reference as Addendum A. MCFA will
promptly notify MPS of any changes thereto.
Sales Agreement Page 1 of 3
24Packet Page 26
6. Confidentiality
CONSIDER USING THE FOLLOWING LANUAGE: The parties acknowledge that MCFA will disclose
certain confidential and proprietary information to NEO in order for NEO to perform according to this
Agreement. NEO hereby agrees to act reasonably and in good faith to protect the confidentiality and
proprietary information of MCFA in performing its obligations according to this Agreement.
MPS will not disclose, either during or after the term of this Agreement, any proprietary or
confidential information of MCFA without MCFA's prior written permission except as required by law or
to the minimum extent necessary to perform services on MCFA's behalf.
Proprietary or confidential information includes:
• Any materials regardless of form furnished by MCFA for MPS to use, any information
stamped "confidential," "proprietary," or with a similar legend, or any information that MCFA makes
reasonable efforts to maintain secret.
• Business or marketing plans or strategies, customer lists, operating procedures, trade
secrets, design formulas, know-how and processes, computer programs and inventories, discoveries,
and improvements of any kind, sales projections, and pricing information;
• Information belonging to customers, suppliers and other advertisers of MCFA.
Upon termination of MPS's services to MCFA, or at MCFA's request, MPS shall deliver to MCFA all
materials in MPS's possession relating to MCFA's business. NEO expressly acknowledges and agrees that
responsibilities to act with reasonable diligence to maintain confidentiality of any confidential or
proprietary information obtained by NEO according to this Agreement will remain following the end of
this Agreement.
7. Term of Agreement
The effective date of this Agreement shall be as of the date signed and shall terminate as of June
30, 20__, at 11:59 p.m. unless either party terminates the Agreement as provided herein in paragraph 4.
8. Independent Contractor Status
MPS is an independent contractor. MPS shall be responsible for determining the location,
method, details and means of performing its services under this Agreement. Nothing in this Agreement
creates any joint venture, employer-employee or agency relationship. MPS agrees not to represent or
bind the MCFA to any third party that any of the aforementioned relationships exist. Any rights afforded
to employees of the MCFA such as fringe benefits are not available to MPS by reason of this Agreement.
9. Limitation of Liability
MPS shall not be liable for any incidental, consequential, indirect, or special damages, or for any
loss of profits or business interruptions caused or alleged to have been caused by the performance or
nonperformance of the Services.
10. No Guarantee
MPS does not warrant or guarantee any specific level of performance or results. Examples of
results obtained for other clients of MPS may be used as a marketing tool and shown to clients for
demonstrative purposes only and should not be construed by MCFA as indicating any promised results
or level of results.
Sales Agreement Page 2 of 3
25Packet Page 27
11. Waiver of Conflict of Interest
The parties acknowledge that MPS's Superintendent, ______________________________, is a
member of MCFA's Board and hereby waive any conflict that may exist with regard to his service as both
Superintendent of MPS and a member of MCFA's Board with regard to the services covered by this
Agreement.
12. Miscellaneous
A. Exclusive Agreement
This Agreement constitutes the sole agreement between the parties and
supersedes all oral negotiations and prior writings with respect to the services. Any
subsequent changes to the term of this Agreement may be amended or waived only with
the written consent of the MCFA.
B. Notices
All notices and other communications required or permitted under this
Agreement shall be in writing and shall be deemed sufficient upon delivery, when
delivered personally or by overnight delivery or sent by email or fax, or forty-eight hours
after being sent by mail as certified or registered with postage prepaid, addressed to the
party to be notified at such party's address or email as set forth on the signature page.
C. Choice of Law / Dispute Resolution
This Agreement shall be governed by and construed in accordance with the laws
of The State of Oklahoma. The prevailing party in any proceeding to resolve a dispute
pertaining to matters covered under this Agreement shall be entitled to receive
reasonable fees by the opposing party.
D. Venue
The parties agree that the District Court of Ottawa County, State of Oklahoma is the
proper venue for any legal action brought pursuant to this agreement.
SIGNATURES
MCFA: Miami Public Schools “MPS”:
PO Box 1288, 129 5th Ave NW, 6011 6th Ave NW,
Miami OK 74355-1288 Miami, OK 74354
___________________________________ ___________________________________
Printed Name of Representative Printed Name of Representative
___________________________________ ___________________________________
Signature Signature
______________________ ______________________
Date signed Date signed
___________________________________ _____________________________________
Email of the Representative Email of the Representative
Sales Agreement Page 3 of 3
26Packet Page 28
Miami Community Facilities Authority (MCFA) Special Meeting
MEETING DATE: June 24, 2026
AGENDA TITLE: Discussion and Possible Action on the Annual Sales Agreement Between MCFA and City
of Miami for Fiscal Year 2026-2027
PRESENTER: Trustees
BACKGROUND:
STAFFS RECOMMENDATION:
ATTACHMENT(S):
1 - Sales Agreement - City of Miami FY 26-27.doc
27Packet Page 29
SALES AGREEMENT
This non-exclusive Sales Agreement ("Agreement") is made and entered into this ___ day of
_______________, 20___ (the "Effective Date"), by and between Miami Community Facilities Authority
("MCFA") with a mailing address and principal place of business at PO Box 1288, 129 5th Ave NW,
Miami, OK 74355-1288, and the City of Miami ("City") with a principal place of business at PO Box 1288,
129 5th Ave NW, Miami, OK 74355-1288 (collectively, the "Parties").
1. Advertisements to Be Sold
NEO agrees to sell the following types of advertisements for MCFA at MCFA’s then current rates:
$ Three-year Banners 3' x 12'
$ Annual Static and Video Advertising on the Scoreboard
$ Backlit Scoreboard and Play Clock Panels
$ Stadium Suites
$ Such other advertisements as may be from time to time determined necessary and
proper by MCFA.
Any material changes to the Services, including work to be performed and related fees must be
approved by the prior written consent of both parties.
2. Payment
NEO will charge the MCFA and MCFA agrees to pay a Commission fee of 25% of the total price
per advertisement(s) sold by NEO to the NEO's institutional foundation (the “NEO Foundation”). In
consideration for the services to be performed by NEO and NEO providing MCFA with a detailed invoice,
MCFA agrees to pay NEO's institutional foundation within 45 days (Net 45) of payment being collected
by MCFA from each advertiser.
The parties also agree that if a "Stadium Suite" is sold by NEO, it will be paid a Commission fee of
12.5% of the total price per suite on the otherwise same terms and conditions as set forth herein.
3. Fees and Expenses
Expenses vary depending on how many leads NEO explores. NEO shall be responsible for all
expenses incurred while performing services under this Agreement. This includes, but is not limited to
gas, toll road(s), call tracking number and software, cell phone expenses; all salary, expenses, and other
compensation paid to employees or contract personnel NEO hires to work under this Agreement.
4. Termination of the Agreement
Either party may terminate this agreement at any time for any reason upon thirty (30) days
written notice to the other party.
5. MCFA Approval
NEO will have all video advertisements created and approved by MCFA prior to publishing ads.
The parties agree to operate in good faith regarding compliance with MCFA’s Advertising Policies and
Procedures. NEO hereby acknowledges receipt of the most recent version of said Advertising Policies
and Procedures attached hereto and incorporated herein by reference as Addendum A. MCFA will
Sales Agreement Page 1 of 3
28Packet Page 30
promptly notify NEO of any changes thereto.
6. Confidentiality
The parties acknowledge that MCFA will disclose certain confidential and proprietary information
to NEO in order for NEO to perform according to this Agreement. NEO hereby agrees to act reasonably
and in good faith to protect the confidentiality and proprietary information of MCFA in performing its
obligations according to this Agreement.
NEO will not disclose, either during or after the term of this Agreement, any proprietary or
confidential information of MCFA without MCFA's prior written permission except as required by law or
to the minimum extent necessary to perform services on MCFA's behalf.
Proprietary or confidential information includes:
• Any materials regardless of form furnished by MCFA for NEO to use, any information
stamped "confidential," "proprietary," or with a similar legend, or any information that MCFA makes
reasonable efforts to maintain secret.
• Business or marketing plans or strategies, customer lists, operating procedures, trade
secrets, design formulas, know-how and processes, computer programs and inventories, discoveries,
and improvements of any kind, sales projections, and pricing information.
• Information belonging to customers, suppliers and other advertisers of MCFA.
Upon termination of NEO's services to MCFA, or at MCFA's request, NEO shall deliver to MCFA all
materials in NEO's possession relating to MCFA's business. NEO expressly acknowledges and agrees that
responsibilities to act with reasonable diligence to maintain confidentiality of any confidential or
proprietary information obtained by NEO according to this Agreement will remain following the end of
this Agreement.
7. Term of Agreement
Upon signature, the effective date of this Agreement shall begin, and shall terminate as of June
30, 20__ at 11:59 p.m. unless either party terminates the Agreement as provided herein in paragraph 4.
8. Independent Contractor Status
NEO is an independent contractor. NEO shall be responsible for determining the location,
method, details and means of performing its services under this Agreement. Nothing in this Agreement
creates any joint venture, employer-employee or agency relationship. NEO agrees not to represent or
bind the MCFA to any third party that any of the aforementioned relationships exist. Any rights afforded
to employees of the MCFA such as fringe benefits are not available to NEO by reason of this Agreement.
9. Limitation of Liability
NEO shall not be liable for any incidental, consequential, indirect, or special damages, or for any
loss of profits or business interruptions caused or alleged to have been caused by the performance or
nonperformance of the Services.
10. No Guarantee
NEO does not warrant or guarantee any specific level of performance or results. Example of
results obtained for other clients of NEO may be used as a marketing tool and shown to clients for
demonstrative purposes only and should not be construed by MCFA as indicating any promised results
Sales Agreement Page 2 of 3
29Packet Page 31
or level of results.
11. Waiver of Conflict of Interest
The parties acknowledge that City’s Manager, __________________________, is the Trust
Manager for the MCFA and hereby waive any conflict that may exist with regard to his service as both
President of NEO and a member of MCFA's Board with regard to the services covered by this Agreement.
12. Miscellaneous
A. Exclusive Agreement
This Agreement constitutes the sole agreement between the parties and
supersedes all oral negotiations and prior writings with respect to the services. Any
subsequent changes to the term of this Agreement may be amended or waived only with
the written consent of the MCFA.
B. Notices
All notices and other communications required or permitted under this
Agreement shall be in writing and shall be deemed sufficient upon delivery, when
delivered personally or by overnight delivery or sent by email or fax, or forty-eight hours
after being sent by mail as certified or registered with postage prepaid, addressed to the
party to be notified at such party's address or email as set forth on the signature page.
C. Choice of Law / Dispute Resolution
This Agreement shall be governed by and construed in accordance with the laws
of The State of Oklahoma. The prevailing party in any proceeding to resolve a dispute
pertaining to matters covered under this Agreement shall be entitled to receive
reasonable fees by the opposing party.
D. Venue
The parties agree that the District Court of Ottawa County, State of Oklahoma is
the proper venue for any legal action brought pursuant to this agreement.
SIGNATURES
MCFA: City of Miami “City”:
PO Box 1288, 129 5th Ave NW, PO Box 1288, 129 5th Ave NW,
Miami OK 74355-1288 Miami, OK 74355-1288
___________________________________ ___________________________________
Printed Name of Representative Printed Name of Representative
___________________________________ ___________________________________
Signature Signature
______________________ ______________________
Date signed Date signed
___________________________________ _____________________________________
Email of the Representative Email of the Representative
Sales Agreement Page 3 of 3
30Packet Page 32
Miami Community Facilities Authority (MCFA) Special Meeting
MEETING DATE: June 24, 2026
AGENDA TITLE: Discussion and Possible Action on the Annual Stadium Access Agreement Between MCFA
and Miami Public Schools for Fiscal Year 2026-2027
PRESENTER: Trustees
BACKGROUND:
STAFFS RECOMMENDATION:
ATTACHMENT(S):
1 - Stadium Access Agreement Miami Public School District 23 FY 26-27.doc
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AGREEMENT
This Agreement is entered into this ______ day of ________________, 20___, by and between
THE INDEPENDENT SCHOOL DISTRICT NO. 23, MIAMI, OKLAHOMA (hereinafter “School District”) and the
MIAMI COMMUNITY FACILITIES AUTHORITY, a public trust authority, (hereinafter “MCFA”).
1. Grant of Access. MCFA hereby grants School District and to its employees, students, guests and
invitees, the right, privilege and permission to enter upon the facility provisionally named the Red
Robertson Stadium and Event Center Complex, and further described in Exhibit A hereto, (hereinafter
“Stadium”) and to make use of the facilities and improvements located thereon. School District shall
have the use of the Center Suite during School District events on the same terms and conditions that
NEO and City of Miami have access to the Center Suite during their respective events and School District
generally shall have the use of unleased suite capacity and leased but unused suite capacity at all events
on the same terms and conditions that the MCFA affords to NEO and the City of Miami. The parties
mutually agree that their use of the Stadium will be on a first-come, first-served basis. The parties
further agree to negotiate in good faith each with the other regarding scheduling and use of the
Stadium. The MCFA and the School District shall each designate a representative to provide supervision
of event/operations and such representative shall be on duty at the Stadium during each scheduled
event. The representatives for MFCA and the School District agree to communicate in order to make all
necessary arrangements for use of the Stadium at least two (2) days prior to each of the School District’s
scheduled events. Keys to the Stadium facilities shall be provided to the School District’s designated
representative for the term of this agreement.
2. Term. The term of this Agreement shall run from the date of this Agreement through the 30 th
day of June, 20___. The School District shall have the right to renew the Agreement on a fiscal year to
fiscal year basis (each a “Renewal Term” through June 30, 2043. Continuation of this Agreement beyond
June 30, 2043, is subject to the mutual agreement of the parties as evidenced by a written agreement
signed by both parties.
3. Use. The School District agrees to use the Stadium exclusively in connection with school district
extracurricular activities. The School District may not sublease or otherwise assign its rights under this
agreement, in whole or in part, without the prior written consent of MCFA.
4. Sublease and/or assignment. The parties acknowledge and agree that MCFA’s physical control
and occupancy of the Stadium is subject to a Ground Lease Agreement executed by and between the
MCFA and the Board of Regents for the Oklahoma Agricultural and Mechanical Colleges. Both parties
acknowledge and agree that each has read and reviewed a fully executed copy of the aforementioned
Ground Lease Agreement, and each party acknowledges and agrees that MCFA’s authority to enter into
this Agreement is subject to the terms and conditions of the aforementioned Ground Lease Agreement.
5. Stadium Maintenance and Operations. The MCFA has entered or shall enter into an agreement
with the Board of Regents for the Oklahoma Agricultural and Mechanical Colleges which shall provide
for the operation and maintenance of the Stadium complex including the cost of utilities and routine
maintenance. The MCFA retains all of the rights for all advertising, marketing and promotions at the
Stadium. The MCFA also has approved a “Red Robertson Field Maintenance and Event Preparation
MCFA/Miami Public Schools Field Lease Agreement Page 1 of 6
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Manual”, which may be amended from time to time by the MCFA, and the terms and conditions of
which are incorporated into this agreement by reference. School District agrees to provide staffing and
supervision of the Stadium during its periods of use, to designate an “event manager” for each and
every incident of usage of the facility, and to provide the identity and contact information regarding the
“event manager” to the MCFA in writing and in advance of each such incident of usage. School District
agrees to bear the expense for such staffing, including, but not limited to, concessions (but see last
sentence of this paragraph), security, clock operations, chain and marker crews, referees, ticket booth
operators and cleanup crew. The parties agree that MCFA has entered into an exclusive agreement(s)
for the operation of Stadium concessions with an outside contractor; the role of MPS Booster Clubs and
student organizations with regard to concessions at the Red Robertson event center shall be exclusively
implemented in accordance with the exclusive concession agreement.
6. Revenues. The School District shall retain the revenue generated from each of its events,
including concessions (except to the extent MCFA contracts for concessions), and is responsible for all
expenses associated with same.
7. Consideration. Lease periods for purposes of consideration are defined as fiscal years beginning
on July 1st and ending on the following June 30th. Annual payments are due in full by July 31st of each
fiscal year. If this Agreement is properly terminated by either party during the Initial Term or any
Renewal Term, MCFA shall refund, on a pro rata basis based upon the number of events reflected for
that year, any portion of the annual payment which is unearned on the effective date of such
termination. The following rate schedule shall apply during the term of this Agreement:
Y1 2013-2014 fiscal year: $ 25,000.00
-----------------------------------------------------------------
Y2 2014-2015 fiscal year: $ 35,000.00
-----------------------------------------------------------------
Y3 2015-2016 fiscal year: $ 40,000.00
-----------------------------------------------------------------
Y4 2016-2017 fiscal year: $ 45,000.00
-----------------------------------------------------------------
Y5 2017-2018 fiscal year: $ 50,000.00
Y6 2018-2019 fiscal year: $ 50,000.00
Y7 2019-2020 fiscal year: $ 50,000.00
Y8 2020-2021 fiscal year: $ 50,000.00
Y9 2021-2022 fiscal year: $ 50,000.00
Y10 2022-2023 fiscal year: $ 50,000.00
MCFA/Miami Public Schools Field Lease Agreement Page 2 of 6
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-----------------------------------------------------------------
Y11 2023-2024 fiscal year: $ 55,000.00
Y12 2024-2025 fiscal year: $ 55,000.00
Y13 2025-2026 fiscal year: $ 55,000.00
Y14 2026-2027 fiscal year: $ 55,000.00
Y15 2027-2028 fiscal year: $ 55,000.00
Y16 2028-2029 fiscal year: $ 55,000.00
Y17 2029-2030 fiscal year: $ 55,000.00
Y18 2030-2031 fiscal year: $ 55,000.00
Y19 2031-2032 fiscal year: $ 55,000.00
Y20 2032-2033 fiscal year: $ 55,000.00
-----------------------------------------------------------------
Y21 2033-2034 fiscal year: $ 60,000.00
Y22 2034-2035 fiscal year: $ 60,000.00
Y23 2035-2036 fiscal year: $ 60,000.00
Y24 2036-2037 fiscal year: $ 60,000.00
Y25 2037-2038 fiscal year: $ 60,000.00
Y26 2038-2039 fiscal year: $ 60,000.00
Y27 2039-2040 fiscal year: $ 60,000.00
Y28 2040-2041 fiscal year: $ 60,000.00
Y29 2041-2042 fiscal year: $ 60,000.00
Y30 2042-2043 fiscal year: $ 60,000.00
8. Non-Exclusive Use. The parties agree that the School District’s use of the Stadium shall not be
exclusive. The MCFA and School District acknowledge and agree that the Stadium will be marketed,
scheduled and utilized by the MCFA for other events including, but not limited to, NEO A&M College
events and other community events and private bookings. All conflicts in proposed scheduling will be
conclusively resolved by the vote of the MCFA Board of Trustees, whose decision(s) in such matters shall
be deemed final.
MCFA/Miami Public Schools Field Lease Agreement Page 3 of 6
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9. Insurance and Indemnity. The School District agrees to maintain liability insurance in
reasonable amounts insuring against damage to property or personal injury, including death. The
School District shall cause MCFA to be named as an additional insured party. To the extent permitted by
Oklahoma law, the School District agrees, in addition to providing insurance coverage, and not in lieu
thereof, to indemnify, defend and hold the MCFA harmless from any liability for any action of
commission or omission of the School District, and its employees, agents, students, guests and invitees.
10. Force Majeure. Neither party is liable for failure to perform an obligation under this Agreement
if such failure is a result of Acts of God (including fire, flood, earthquake, storm, hurricane, pandemic or
other natural disaster), war, invasion, act of foreign enemies, hostilities (regardless of whether war is
declared), civil war, rebellion, revolution, insurrection, military or usurped power or confiscation,
terrorist activities, nationalization, government sanction, blockage, embargo, labor dispute, strike,
lockout or interruption or failure of electricity, utility or telephone service. If such event(s) result in
substantial damage to the Stadium, then either MCFA or School District may elect to terminate this
agreement without further or other obligation to the other.
11. Flood. Both parties acknowledge that the Stadium site has been subjected to repetitive
flooding. Further both parties understand and agree that present or future flood mitigation ordinances,
state or federal statutes, state or federal regulations, or flood insurance requirements may, in the
future, substantially impair the intended use of the Stadium and/or any substantial improvements to the
Stadium. In such event, either MCFA or School District may elect to terminate this agreement without
further or other obligation to the other.
12. Agreement to accept use of Stadium “as-is”. Both parties acknowledge and agree that the
MCFA, the Miami Special Utility Authority, the City of Miami, Oklahoma, and the Board of Regents for
the Oklahoma Agricultural and Mechanical Colleges are engaged in large-scale efforts to renovate the
Stadium complex. Both parties agree that they have reviewed proposed plans for such improvements
provided to date, but each acknowledges that such improvements are not complete and are subject to
funding requirements, all of which have not been met. Therefore, School District accepts the premises
“as-is” with all faults for purposes of this Agreement. If MCFA substantially fails to complete the
presently-approved and funded agreements, then School District may elect to terminate this agreement
without further or other obligation.
13. Amendments. No amendment to this Agreement shall be binding on the parties unless
provided in a written instrument executed by both parties.
14. Severability. If any court of competent jurisdiction shall deem any provision of this
agreement to be invalid or unenforceable to the extent of such prohibition without invalidating the
remaining provisions unless the general intent of the Agreement is altered by the omission thereof.
15. Survival. This Agreement shall be binding upon and inure to the benefit of the parties hereto
and their respective successors.
16. Applicable Laws. This Agreement shall be construed and interpreted under the laws of the
State of Oklahoma.
MCFA/Miami Public Schools Field Lease Agreement Page 4 of 6
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17. Notices. Notice to the other party is deemed conclusively given only when sent by Certified U.S.
Mail, return receipt requested, to the following address(es):
M.C.F.A. Miami Public Schools
P.O. Box 1288 601 16th Avenue NW
Miami, OK 74354 Miami, OK 74354
IN WITNESS WHEREOF, the undersigned have caused this agreement to be executed in duplicate, either
of which may be considered an original, the day and year first above written.
The Miami Community Facilities Authority The Miami Independent School District No. 23
____________________________________ _______________________________________
Trust Manager President
Attest: Attest:
____________________________________ _______________________________________
City Clerk Print Title and Name:
[seal] [seal]
MCFA/Miami Public Schools Field Lease Agreement Page 5 of 6
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MCFA/Miami Public Schools Field Lease Agreement Page 6 of 6
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Miami Community Facilities Authority (MCFA) Special Meeting
MEETING DATE: June 24, 2026
AGENDA TITLE: Discussion and Possible Action on the Annual Stadium Access Agreement Between MCFA
and NEO A&M College for Fiscal Year 2026-2027
PRESENTER: Trustees
BACKGROUND:
STAFFS RECOMMENDATION:
ATTACHMENT(S):
1 - Stadium Access Agreement NEO A&M College FY 26-27.docx
38Packet Page 40
exAGREEMENT
This Agreement is entered into this ______ day of ________________, 20___, by and between
NORTHEASTERN OKLAHOMA A&M COLLEGE, MIAMI, OKLAHOMA (hereinafter “NEO”) and the MIAMI
COMMUNITY FACILITIES AUTHORITY, a public trust authority, (hereinafter “MCFA”).
1. Grant of Access. MCFA hereby grants NEO and to its employees, students, guests and invitees,
the right, privilege, and permission to enter upon the facility named the City of Miami Multi-Purpose Sport
Complex, and further described in Exhibit A hereto, (hereinafter “Complex”) and to make use of the
facilities and improvements located thereon. NEO shall have the use of the Center Suite during NEO
events on the same terms and conditions that MPS and City of Miami have access to the Center Suite
during their respective events and NEO generally shall have the use of unleased suite capacity and leased
but unused suite capacity at all events on the same terms and conditions that the MCFA affords to MPS
and the City of Miami. The parties mutually agree that their use of the Stadium will be on a first-come,
first-served basis. The parties further agree to negotiate in good faith each with the other regarding
scheduling and use of the Stadium. The MCFA and NEO shall each designate a representative to provide
supervision of event/operations and such representative shall be on duty at the Complex during each
scheduled event. The representatives for MFCA and NEO agree to communicate in order to make all
necessary arrangements for use of the Complex at least two (2) days prior to each of NEO’s scheduled
events. Keys to the Complex facilities shall be provided to NEO’s designated representative for the term
of this agreement.
2. Term. The term of this Agreement shall run from the date of this Agreement through the 30th day
of June, 20____. NEO shall have the right to renew the Agreement on a fiscal year to fiscal year basis
(each a “Renewal Term” through June 30, 2043, subject to annual review, modification, and mutual
approval. Continuation of this Agreement beyond June 30, 2043, is subject to the mutual agreement of
the parties as evidenced by a written agreement signed by both parties.
3. Use. NEO agrees to use the Complex exclusively in connection with NEO’s extracurricular
activities. NEO will have use of the Center Suite, free of rent, for the eight (8) NEO home games. NEO will
also have exclusive use of the locker rooms in conjunction with all NEO athletic activities except as agreed
upon and approved by the MCFA. NEO may not sublease or otherwise assign its rights under this
agreement, in whole or in part, without the prior written consent of MCFA.
4. Sublease and/or assignment. The parties acknowledge and agree that MCFA’s physical control
and occupancy of the Complex is subject to a Ground Lease Agreement executed by and between the
MCFA and the Board of Regents for the Oklahoma Agricultural and Mechanical Colleges. Both parties
acknowledge and agree that each has read and reviewed a fully executed copy of the aforementioned
Ground Lease Agreement, and each party acknowledges and agrees that MCFA’s authority to enter into
this Agreement is subject to the terms and conditions of the aforementioned Ground Lease Agreement.
5. Complex Maintenance and Operations. The MCFA has entered or shall enter into an agreement
with the Board of Regents for the Oklahoma Agricultural and Mechanical Colleges which shall provide for
the operation and maintenance of the Complex including the cost of utilities and routine maintenance.
39Transcript pages 41-49
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The MCFA retains all of the rights for all advertising, marketing and promotions at the Complex. The MCFA
also has approved a “Red Robertson Event Center Operation Manual”, which may be amended from time
to time by the MCFA, and the terms and condition of which is incorporated into this agreement by
reference. NEO agrees to provide staffing and supervision of the Complex during its periods of use, to
designate an “event manager” for each and every incident of usage of the facility, and to provide the
identity and contact information regarding the “event manager” to the MCFA in writing and in advance of
each such incident of usage. NEO agrees to bear the expense for such staffing, including, but not limited
to, concessions (but see last sentence of this paragraph), security, clock operations, chain and marker
crews, referees, ticket booth operators and cleanup crew. The parties agree that MCFA has entered into
an exclusive agreement(s) for the operation of Complex concessions with an outside contractor; the role
of NEO Booster Clubs and student organizations with regard to concessions at the Complex shall be
exclusively implemented in accordance with the exclusive concession agreement.
6. Revenues. NEO shall retain the revenue generated from each of its events, including concessions
(except to the extent MCFA contracts for concessions), and is responsible for all expenses associated with
same.
7. Consideration. Lease periods for purposes of consideration are defined as fiscal years beginning
on July 1st and ending on the following June 30th. NEO shall satisfy its requirement for payment of
consideration for this lease agreement as follows. NEO shall provide management support functions to
MCFA, including but not limited to the following:
A. Daily maintenance at Complex,
B. Routine repairs,
C. Payment of all utilities,
D. Daily supervision of the Complex and civil liabilities associated therewith,
E. Maintain the State of Oklahoma self-insurance for property loss or damage to the facility
and cover its own issues of liability,
F. Operational assistance as agreed to with MCFA, City of Miami, and NEO, and
G. Monitor and report security issues.
8. Non-Exclusive Use. The parties agree that NEO’s use of the Complex shall not be exclusive. The
MCFA and NEO acknowledge and agree that the Complex will be marketed, scheduled, and utilized by the
MCFA for other events including, but not limited to, NEO events and other community events and private
bookings. All conflicts in proposed scheduling will be conclusively resolved by the vote of the MCFA Board
of Trustees, whose decision(s) in such matters shall be deemed final.
9. Insurance and Indemnity. NEO represents that it has statutorily prescribed liability insurance
coverage for the negligent acts of its officers, employees, and agents while acting within the scope of their
employment and has no liability insurance policy that can extend to any other person or entity. Subject
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to the provisions of the Oklahoma Governmental Tort Claims Act, including its limits of liability and
exclusions therefrom, NEO assumes those risks of personal injury and property damage attributable to
the negligent acts or omissions of NEO. NEO does not waive its sovereign immunity by entering into this
Agreement and specifically retains all immunities and defenses available to it as a sovereign pursuant to
all applicable law.
10. Force Majeure. Neither party is liable for failure to perform an obligation under this Agreement
if such failure is a result of Acts of God (including fire, flood, earthquake, storm, hurricane, pandemic or
other natural disaster), war, invasion, act of foreign enemies, hostilities (regardless of whether war is
declared), civil war, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist
activities, nationalization, government sanction, blockage, embargo, labor dispute, strike, lockout or
interruption or failure of electricity, utility or telephone service. If such event(s) result in substantial
damage to the Complex, then either MCFA or NEO may elect to terminate this agreement without further
or other obligation to the other.
11. Flood. Both parties acknowledge that the Complex site has been subjected to repetitive flooding.
Further both parties understand and agree that present or future flood mitigation ordinances, state or
federal statutes, state or federal regulations, or flood insurance requirements may, in the future,
substantially impair the intended use of the Complex and/or any substantial improvements to the
Complex. In such event, either MCFA or NEO may elect to terminate this agreement without further or
other obligation to the other.
12. Agreement to accept use of Complex “as-is”. Both parties acknowledge and agree that the
MCFA, the Miami Special Utility Authority, the City of Miami, Oklahoma, and the Board of Regents for the
Oklahoma Agricultural and Mechanical Colleges are engaged in large-scale efforts to renovate the
Complex. Both parties agree that they have reviewed proposed plans for such improvements provided to
date, but each acknowledges that such improvements are not complete and are subject to funding
requirements, all of which have not been met. Therefore, NEO accepts the premises “as-is” with all faults
for purposes of this Agreement. If MCFA substantially fails to complete the presently-approved and
funded agreements, then NEO may elect to terminate this agreement without further or other obligation.
13. Amendments. No amendment to this Agreement shall be binding on the parties unless provided
in a written instrument executed by both parties.
14. Severability. If any court of competent jurisdiction shall deem any provision of this agreement
to be invalid or unenforceable to the extent of such prohibition without invalidating the remaining
provisions unless the general intent of the Agreement is altered by the omission thereof.
15. Survival. This Agreement shall be binding upon and inure to the benefit of the parties hereto and
their respective successors.
16. Applicable Laws. This Agreement shall be construed and interpreted under the laws of the State
of Oklahoma.
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17. Notices. Notice to the other party is deemed conclusively given only when sent by Certified U.S.
Mail, return receipt requested, to the following address(es):
Trust Manager Office of the President
M.C.F.A. NEO A&M College
P.O. Box 1288 PO Box 3915
Miami, OK 74355 Miami, OK 74355
IN WITNESS WHEREOF, the undersigned have caused this agreement to be executed in duplicate, either
of which may be considered an original, the day and year first above written.
The Miami Community Facilities Authority Northeast Oklahoma A&M College
____________________________________ _______________________________________
Trust Manager President
Attest: Attest:
____________________________________ _______________________________________
City Clerk Print Title and Name:
[seal] [seal]
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Miami Community Facilities Authority (MCFA) Special Meeting
MEETING DATE: June 24, 2026
AGENDA TITLE: Discussion and Possible Action on the Annual Stadium Access Agreement Between MCFA
and City of Miami for Fiscal Year 2026-2027
PRESENTER: Trustees
BACKGROUND:
STAFFS RECOMMENDATION:
ATTACHMENT(S):
1 - Stadium Access Agreement City of Miami FY 26-27.docx
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AGREEMENT
This Agreement is entered into this ______ day of ________________, 20____, by and between
the City of Miami, Oklahoma, (hereinafter “City”) and the MIAMI COMMUNITY FACILITIES AUTHORITY, a
public trust authority, (hereinafter “MCFA”).
1. Grant of Access. MCFA hereby grants City and to its employees, students, guests and invitees,
the right, privilege and permission to enter upon the facility named the City of Miami Multi-Purpose Sport
Complex, and further described in Exhibit A hereto, (hereinafter “Complex”) and to make use of the
facilities and improvements located thereon. City shall have the use of the Center Suite during City events
on the same terms and conditions that NEO and MPS have access to the Center Suite during their
respective events and City generally shall have the use of unleased suite capacity and leased but unused
suite capacity at all events on the same terms and conditions that the MCFA affords to NEO and MPS. The
parties mutually agree that their use of the Stadium will be on a first-come, first-served basis. The parties
further agree to negotiate in good faith each with the other regarding scheduling and use of the Stadium.
The City shall designate a representative to provide supervision of event/operations and such
representative shall be on duty at the Complex during each scheduled event. The representatives for
MFCA and City agree to communicate in order to make all necessary arrangements for use of the Complex
at least two (2) days prior to each of City’s scheduled events. Keys to the Complex facilities shall be
provided to City’s designated representative for the term of this agreement.
2. Term. The term of this Agreement shall run from the date of this Agreement through the 30th day
of June, 20_____. City shall have the right to renew the Agreement on a fiscal year to fiscal year basis
(each a “Renewal Term” through June 30, 2043, subject to annual review, modification and mutual
approval. Continuation of this Agreement beyond June 30, 2043, is subject to the mutual agreement of
the parties as evidenced by a written agreement signed by both parties.
3. Use. City agrees to use the Complex exclusively in connection with City of Miami Recreation,
Tourism, Convention and Visitors Advisory Board activities and other City functions, free of rent for a
reasonable number of events. It is understood and agreed that in the context of advance scheduling a
higher priority generally shall be afforded to scheduled varsity NEO and varsity Miami Public School
District games. The City may not sublease or otherwise assign its rights under this agreement, in whole
or in part, without the prior written consent of MCFA.
4. Sublease and/or assignment. The parties acknowledge and agree that MCFA’s physical control
and occupancy of the Complex is subject to a Ground Lease Agreement executed by and between the
MCFA and the Board of Regents for the Oklahoma Agricultural and Mechanical Colleges. Both parties
acknowledge and agree that each has read and reviewed a fully executed copy of the aforementioned
Ground Lease Agreement, and each party acknowledges and agrees that MCFA’s authority to enter into
this Agreement is subject to the terms and conditions of the aforementioned Ground Lease Agreement.
5. Complex Maintenance and Operations. The MCFA retains all of the rights for all advertising,
marketing and promotions at the Complex, provided that, however, (a) the Board of Trustees may grant
exceptions from time to time for particular events, and (b) the MCFA recognizes the presently ongoing
contributions by the City/MCVB. The MCFA also has approved a “Maintenance and Event Preparation
Manual” which may be amended from time to time by the MCFA and the terms of which are incorporated
into this agreement by reference. City agrees to provide staffing and supervision of the Complex during
MCFA/City of Miami Field Lease Agreement Page 1 of 4
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its periods of use, to designate an “event manager” for each and every incident of usage of the facility,
and to provide the identity and contact information regarding the “event manager” to the MCFA in writing
and in advance of each such incident of usage. City agrees to bear the expense for such staffing, including,
but not limited to, concessions under the same terms and conditions as other fund-raising organizations
(but see last sentence of this paragraph), security, clock operations, chain and marker crews, referees,
ticket booth operators and, if the circumstances of a particular incident of usage exceeds the normal
provision made by NEO then a cleanup crew. The parties agree that MCFA has entered into an exclusive
agreement(s) for the operation of Complex concessions with an outside contractor; concessions at the
Complex shall be exclusively implemented in accordance with the exclusive concession agreement, which
typically provides for a commission when Sodexo, the current contractor, does not provide concession
personnel.
6. Revenues. City shall retain the revenue generated from each of its events, including concessions
(except to the extent MCFA contracts for concessions), and is responsible for all expenses associated with
same.
7. Consideration. The City of Miami, by and through the electorate, approved a sales tax measure
which, in cooperation with the Miami Special Utility Authority, provided approximately $8.8 million dollars
in funding for the improvements to the Complex. It is understood and agreed that these actions constitute
adequate consideration for the contractual rights conferred under this agreement as well as under
expected future renewals of this agreement. Additionally, if needed, the City shall provide sufficient staff
and IT resources to assist and implement a calendaring resource for purposes of scheduling events at the
facility.
8. Non-Exclusive Use. The parties agree that City’s use of the Complex shall not be exclusive. The
MCFA and City acknowledge and agree that the Complex will be marketed, scheduled and utilized by the
MCFA for other events including, but not limited to, other community events and private bookings. All
conflicts in proposed scheduling will be conclusively resolved by the Trust Manager or, if deemed
appropriate by the Trust Manager, the vote of the MCFA Board of Trustees, whose decision(s) in such
matters shall be deemed final.
9. Insurance and Indemnity. City agrees to maintain liability insurance in reasonable amounts
insuring against damage to property or personal injury, including death. City shall cause MCFA to be
named as an additional insured party. To the extent permitted by Oklahoma law, City agrees, in addition
to providing insurance coverage, and not in lieu thereof, to indemnify, defend and hold the MCFA
harmless from any liability for any action of commission or omission of City, and its employees, agents,
students, guests and invitees.
10. Force Majeure. Neither party is liable for failure to perform an obligation under this Agreement
if such failure is a result of Acts of God (including fire, flood, earthquake, storm, hurricane, pandemic or
other natural disaster), war, invasion, act of foreign enemies, hostilities (regardless of whether war is
declared), civil war, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist
activities, nationalization, government sanction, blockage, embargo, labor dispute, strike, lockout or
interruption or failure of electricity, utility or telephone service. If such event(s) result in substantial
damage to the Complex, then either MCFA or City may elect to terminate this agreement without further
or other obligation to the other.
MCFA/City of Miami Field Lease Agreement Page 2 of 4
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11. Flood. Both parties acknowledge that the Complex site has been subjected to repetitive flooding.
Further both parties understand and agree that present or future flood mitigation ordinances, state or
federal statutes, state or federal regulations, or flood insurance requirements may, in the future,
substantially impair the intended use of the Complex and/or any substantial improvements to the
Complex. In such event, either MCFA or City may elect to terminate this agreement without further or
other obligation to the other.
12. Agreement to accept use of Complex “as-is”. Both parties acknowledge and agree that the
MCFA, the Miami Special Utility Authority, the City of Miami, Oklahoma, and the Board of Regents for the
Oklahoma Agricultural and Mechanical Colleges are engaged in large-scale efforts to renovate the
Complex. Both parties agree that they have reviewed proposed plans for such improvements provided to
date, but each acknowledges that such improvements are not complete and are subject to funding
requirements, all of which have not been met. Therefore, City accepts the premises “as-is” with all faults
for purposes of this Agreement. If MCFA substantially fails to complete the presently-approved and
funded agreements, then City may elect to terminate this agreement without further or other obligation.
13. Amendments. No amendment to this Agreement shall be binding on the parties unless provided
in a written instrument executed by both parties.
14. Severability. If any court of competent jurisdiction shall deem any provision of this agreement
to be invalid or unenforceable to the extent of such prohibition without invalidating the remaining
provisions unless the general intent of the Agreement is altered by the omission thereof.
15. Survival. This Agreement shall be binding upon and inure to the benefit of the parties hereto and
their respective successors.
16. Applicable Laws. This Agreement shall be construed and interpreted under the laws of the State
of Oklahoma.
17. Notices. Notice to the other party is deemed conclusively given only when sent by Certified U.S.
Mail, return receipt requested, to the following address(es):
M.C.F.A. City of Miami, Oklahoma
P.O. Box 1288 P.O. Box 1288
Miami, OK 74355 Miami, OK 74355
IN WITNESS WHEREOF, the undersigned have caused this agreement to be executed in duplicate,
either of which may be considered an original, the day and year first above written.
The Miami Community Facilities Authority City of Miami, Oklahoma
____________________________________ _______________________________________
Trust Manager Mayor
MCFA/City of Miami Field Lease Agreement Page 3 of 4
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Attest: Attest:
____________________________________ _______________________________________
City Clerk City Clerk
[seal] [seal]
MCFA/City of Miami Field Lease Agreement Page 4 of 4
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