Miami Community Facilities Authority (MCFA) Special Meeting MEETING DATE: June 24, 2026 AGENDA TITLE: Discussion on the Financial Report PRESENTER: Trustees BACKGROUND: STAFFS RECOMMENDATION: ATTACHMENT(S): MCFA FIN MAY.pdf 3 4 Miami Community Facilities Authority (MCFA) Special Meeting MEETING DATE: June 24, 2026 AGENDA TITLE: Discussion and Possible Action on the Claims List PRESENTER: Trustees BACKGROUND: STAFFS RECOMMENDATION: ATTACHMENT(S): 6.24.26 MCFA.pdf 5 MCFA PURCHASE ORDERS PRESENTED DATE 6.24.26 VENDOR DESCRIPTION TOTAL DEPT OF PUBLIC UTILITIES POSTAGE - APRIL $ 4.44 DEPT OF PUBLIC UTILITIES POSTAGE - MAY $ 0.74 NEO DEVELOPMENT FOUNDATION PARTIAL COMMISSION - PO #26-00402 $ 625.00 $ 630.18 TOTAL $ 630.18 6 Miami Community Facilities Authority (MCFA) Special Meeting MEETING DATE: June 24, 2026 AGENDA TITLE: Discussion and Possible Action on the Minutes: February 25, 2026 (Regular Meeting) PRESENTER: Trustees BACKGROUND: STAFFS RECOMMENDATION: Staff recommends approval if there are no changes that need to be made. ATTACHMENT(S): 02252026 MCFA Minutes.docx 7 THE MIAMI COMMUNITY FACILITIES AUTHORITY (MCFA) MET IN REGULAR SESSION ON FEBRUARY 25, 2026, IN THE MIAMI CIVIC CENTER COUNCIL CHAMBERS AT 5:15PM WITH THE FOLLOWING MEMBERS PRESENT: Kyle Stafford, Chairman Tyler Cline, Trust Manager Shannon Duhon, Trustee Misty Barnes, Trust Attorney Bless Parker, Trustee Melissa Moore, City Clerk Mark Zordel, Trustee Dustin Grover, Trustee Brandon Fletcher, Trustee /Secretary/Treasurer (Absent) Jill Douthit, Trustee (Absent) The agenda for the meeting was displayed in the main lobby of the Miami Civic Center and by posting on www.miamiokla.net starting at 2:30PM on February 24, 2026, pursuant to 25 O.S §311(9) (a) and (b). THE TRUST MAY TAKE ANY OF THE FOLLOWING ACTIONS: DISCUSS, CONSIDER AND VOTE FOR APPROVAL, ACCEPTANCE, REJECTION, AMENDMENT AND/OR POSTPONEMENT OF ANY ITEM LISTED IN THIS AGENDA: 1. Call to Order Chairman Stafford called the meeting to order at 5:15PM. 2. Invocation Trustee Duhon gave the invocation. 3. Pledge of Allegiance Chairman Stafford led the pledge of allegiance. 4. Public Input and Unscheduled Personal Appearances None. 5. Discussion and Possible Action Items A. Claims List Trustee Duhon made a motion to approve the claims. Trustee Parker made the second. The Trust was polled with the following results: Duhon, Aye Parker, Aye Grover, Aye Zordel, Aye Stafford, Aye Fletcher, Absent Douthit, Absent Chairman Stafford declared the motion approved. B. Minutes: November 12, 2025 (Regular Meeting) Trustee Parker made a motion to approve the minutes of the November 12, 2025, regular meeting. Trustee Zordel made the second. The Trust was polled with the following results: Parker, Aye Zordel, Aye Duhon, Abstain Grover, Aye Stafford, Aye Fletcher, Absent Douthit, Absent Chairman Stafford declared the motion approved. C. Regarding Center Suite Usage by Miami Public Schools During High School Soccer Games Chairman Stafford explained that the Miami High School Booster Club is requesting to use the center suite during high school soccer games to increase sponsorship. The booster club also wants to bring in outside food which may not be allowed due to the agreement with Sodexo. The Trust expressed the importance of the school opening, closing, and managing the usage. MCFA Page 1 of 4 February 25, 2026 8 Trustee Grover made a motion to authorize Miami Public Schools to utilize the center suite during high school soccer games as long as Miami Public School personnel are present and maintain it just like the football games including the cleanup and use of Sodexo unless Sodexo refuses. Chairman Stafford made the second. The Trust was polled with the following results: Grover, Aye Stafford, Aye Zordel, Aye Parker, Aye Duhon, Aye Fletcher, Absent Douthit, Absent Chairman Stafford declared the motion approved. D. Award the Relocation of the Steve Owens Statue at the Sports Complex/Red Robertson Field to Service Solutions Contingent Upon Funding Brian Brassfield explained that Steve Owens would like the statue moved from the current location to be in the admission area closer and facing the front gate. Brassfield explained that Service Solutions provided a quote for nineteen thousand nine hundred and fifty dollars ($19,950.00). Crossland Construction provided a quote for thirty-six thousand eight hundred dollars ($36,800.00). This is contingent upon private funding; Chairman Stafford will follow up with the funder. Trustee Parker made a motion to award the relocation project to Service Solutions contingent upon funding. Chairman Stafford made the second. The Trust was polled with the following results: Grover, Aye Stafford, Aye Zordel, Aye Parker, Aye Duhon, Aye Fletcher, Absent Douthit, Absent Chairman Stafford declared the motion approved. 6. Discussion Items A Monthly Financial Report The monthly financial report was provided in their packet. There was no discussion or action. B. Review Street/Stadium Bond Revenues and Expenditures Jill Fitzgibbon reviewed the history of the bond revenues and expenditures with the Trustees. There was no action taken. 7. Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could not Have Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9)). This Agenda Item Could Include Possible Action Items None. 8. Trustee Community Announcements Miami Public Schools hired a new football coach, and the bond issue was passed by the voters. 9. Trust Manager’s Communication None. 10. *Action Item* Adjournment Trustee Parker moved to adjourn. Trustee Duhon made the second. The Trust was polled with the following results: Parker, Aye Duhon, Aye Grover, Aye Zordel, Aye Stafford, Aye Fletcher, Absent Douthit, Absent Chairman Stafford declared the meeting adjourned at 5:44PM. ________________________ _______________________ _______________________ Kyle Stafford, Chairman Brandon Fletcher, Treasurer/Secretary Bless Parker, Trustee MCFA Page 2 of 4 February 25, 2026 9 ________________________ _______________________ ATTEST: Mark Zordel, Vice Chairman Dustin Grover, Trustee ________________________ ________________________ _______________________ Melissa Moore, City Clerk Shannon Duhon, Trustee Jill Douthit, Trustee MCFA PURCHASE ORDERS PRESENTED DATE 2.25.26 VENDOR DESCRIPTION TOTAL SODEXO MCFA SUITE CATERING - PO #26-00751 $ 944.00 SODEXO MCFA SUITE CATERING - PO #26-00751 $ 1,454.35 SODEXO MCFA SUITE CATERING - PO #26-00751 $ 2,281.83 $ 4,680.18 OFF-CYCLE CHECKS/DRAFTS DEPT OF PUBLIC UTILITIES POSTAGE - OCTOBER $ 0.74 SODEXO MCFA SUITE CATERING - PO #26-00430 $ 1,955.85 SODEXO MCFA SUITE CATERING - PO #26-00459 $ 2,718.26 NEO DEVELOPMENT FOUNDATION BASE CHARGE 2 CAMERAS - PO #26-00438 $ 750.00 NEO DEVELOPMENT FOUNDATION BASE CHARGE 2 CAMERAS - PO #26-00438 $ 750.00 NEO DEVELOPMENT FOUNDATION BASE CHARGE 2 CAMERAS - PO #26-00438 $ 750.00 NEO DEVELOPMENT FOUNDATION BASE CHARGE 2 CAMERAS - PO #26-00438 $ 750.00 NEO DEVELOPMENT FOUNDATION BASE CHARGE 2 CAMERAS - PO #26-00438 $ 750.00 NEO DEVELOPMENT FOUNDATION BASE CHARGE 2 CAMERAS - PO #26-00438 $ 750.00 NEO ATHLETICS BOOSTER PAYMENT - PO #26-00440 $ 3,550.00 MHS FOOTBALL BOOSTER CLUB BOOSTER PAYMENT - PO #26-00439 $ 5,324.00 $ 18,048.85 CREDIT CARD CHARGES - 10.2.25 - 10.15.25 DISH NETWORK MONTHLY SERVICE 10.10.25 - 11.9.25 $ 295.62 $ 295.62 CREDIT CARD CHARGES - 11.2.25 - 11.15.25 DISH NETWORK MONTHLY SERVICE 11.10.25 - 12.9.25 $ 295.62 $ 295.62 CREDIT CARD CHARGES - 12.1.25 - 12.15.25 DISH NETWORK MONTHLY SERVICE 12.10.25 - 1.9.26 $ 295.62 $ 295.62 MCFA Page 3 of 4 February 25, 2026 10 CREDIT CARD CHARGES - 12.16.25 - 1.2.26 DISH NETWORK MONTHLY SERVICE 1.10.26 - 2.9.26 $ 295.62 $ 295.62 TOTAL $ 23,911.51 MCFA Page 4 of 4 February 25, 2026 11 Miami Community Facilities Authority (MCFA) Special Meeting MEETING DATE: June 24, 2026 AGENDA TITLE: Discussion and Possible Action Regarding Joplin Crusaders Using the Multi-Sports Complex/Red Robertson Field PRESENTER: Sam Sturgis/ Chairman Stafford BACKGROUND: STAFFS RECOMMENDATION: ATTACHMENT(S): Joplin Crusaders.pdf 12 0123445 6789 ÿÿ7ÿÿ7799ÿ7 7ÿ21!"#ÿ$#%"!&#"'2"3&()4* +,&-ÿ./01/0203ÿ0405ÿ67 87 7&3"##ÿ744&ÿ$7744&%""453('&2*9ÿ:;1)5ÿ7)<"==&'ÿ$))5"==&'%""453('&2* >?@ABCDEÿAGBHÿIJ?BKÿCLBMBD?AINÿOLCJÿ?DÿPQRPSTUVÿWXYS>PZÿ[CÿDCAÿ\KB\]ÿCDÿKBD]HÿCLÿC^ID ?AA?\GJIDAHÿ@DKIHHÿ_C@ÿLI\CMDB̀IÿAGIÿHIDNILÿ?DNÿ]DCaÿAGIÿ\CDAIDAHÿ?LIÿH?OIZ b&ÿ7&3"##ÿ744&c d;'5ÿe41ÿf4ÿ25"'!ÿ2;&ÿ2"&ÿ24ÿ&g"&hÿ2;"#ÿ4ii421'"2ecÿ'-ÿ:;1)5cÿkÿii&)"2&ÿ2;&ÿ"'24-1)2"4'ÿ'- e41ÿ;&3iÿ)4''&)2"'!ÿ1#( kÿÿ2;&ÿ4h'&ÿ'-ÿ;&-ÿ)4);ÿ4fÿ2;&ÿl4i3"'ÿ:1#-&#ÿf442=33ÿ4!'"m2"4'(ÿ,&ÿ&ÿ&'2&"'!ÿ41 052;ÿ#&#4'ÿ#ÿÿ)4i&2"2"g&ÿ#i"'!ÿf442=33ÿi4!ÿ"'ÿ2;&ÿn41o22&ÿ&cÿ'-ÿh&ÿ&ÿ)1 &'23e &pi34"'!ÿ2;&ÿi4##"="3"2eÿ4fÿ=3"#;"'!ÿÿ'&hÿ34'!o2&ÿ;4&ÿf4ÿ41ÿ2&( "')&ÿeÿf"3eÿ'4hÿ&#"-&#ÿ"'ÿqp2&ÿi"'!#cÿ&34)2"'!ÿ41ÿ;4&ÿ!&#ÿ)34#&ÿ24ÿ2;"#ÿ&ÿ5&# !&2ÿ#&'#&ÿf4ÿ41ÿ4!'"m2"4'(ÿ,&ÿ3#4ÿ;g&ÿ#24'!ÿ2"&#ÿ24ÿ2;&ÿ7""ÿ&!"4'cÿ#ÿ4&ÿ2;'ÿ00ÿ4fÿ41 i3e&#ÿ&ÿr2"g&ÿs&")'ÿ2;3&2&#ÿf4ÿ2;&ÿ7""cÿd13#cÿ'-ÿ71#54!&&ÿ&#(ÿk'ÿ--"2"4'cÿ#"pÿ2"=3 4!'"m2"4'#ÿ)1 &'23eÿ#1ii42ÿ41ÿi4!ÿ2;41!;ÿ#i4'#4#;"i#ÿ2;2ÿ;&3iÿi4g"-&ÿ&t1"i&'2ÿ'- 1'"f4#ÿf4ÿ41ÿi3e&#( q&)1#&ÿ4fÿ2;4#&ÿ)4''&)2"4'#cÿh&ÿh413-ÿ213eÿg31&ÿ2;&ÿ4ii421'"2eÿ24ÿi3eÿ"'ÿÿ)41'"2eÿ3"5&ÿ7"" 2;2ÿ#1ii42#ÿf442=33ÿ2ÿ33ÿ3&g&3#( 01ÿ3&!1&ÿ#);&-13&ÿ2ei")33eÿ"')31-&#ÿf"g&ÿ;4&ÿ!&#ÿ&);ÿ#i"'!cÿh"2;ÿ--"2"4'3ÿ4ii421'"2"&#ÿ24 ;4#2ÿi3e4ffÿ!&#ÿ'-ÿ3&!1&ÿs33o2ÿ&g&'2#(ÿd;&#&ÿ!&#ÿ="'!ÿg"#"2"'!ÿ2&#cÿf'#cÿ'-ÿ#2ffÿ"'24 2;&ÿ)41'"2eÿ&);ÿh&&5&'-(ÿkÿh413-ÿh&3)4&ÿ2;&ÿ4ii421'"2eÿ24ÿ-"#)1##ÿ2;&ÿ&)4'4")ÿ"i)2ÿ# h&33ui2")133eÿ2;&ÿv;&-#ÿ"'ÿ=&-#wÿ&ff&)2ÿ'-ÿ2;&ÿ--"2"4'3ÿ2pÿ&g&'1&ÿ!&'&2&-ÿf4ÿ;42&3#c 1'2#cÿ'-ÿ34)3ÿ=1#"'&##&#ÿ-1"'!ÿ41ÿ!&ÿh&&5&'-#( kfÿ2;"#ÿi2'&#;"iÿ4g&#ÿf4h-cÿ41ÿ"'2&'2"4'ÿh413-ÿ=&ÿ24ÿf133eÿ&=)&ÿ2;&ÿ7""ÿ)41'"2e(ÿ,& h413-ÿ&g&'ÿ)4'#"-&ÿ2'#"2"4'"'!ÿheÿf4ÿ2;&ÿvl4i3"'ÿ:1#-&#wÿ'&ÿ'-ÿ-4i2"'!ÿ#4&2;"'! 2;2ÿ=&22&ÿ&i&#&'2#ÿ2;&ÿ&u#1);ÿ#ÿ2;&ÿ7""ÿ:1#-&#cÿrx0ÿ:1#-&#cÿ4ÿ'42;&ÿ)41'"2eo -"g&'ÿ"-&'2"2eÿ#1);ÿ#ÿdÿ:&&5cÿ022hÿ:41'2ecÿ71-g"33&cÿ&2)(ÿk-&33ecÿh&ÿh413-ÿ"'g43g&ÿ2;& )41'"2eÿ"'ÿ#&3&)2"'!ÿ2;&ÿ'&hÿ'&ÿ#ÿi2ÿ4fÿ2;2ÿ2'#"2"4'ÿ'-ÿ#2"33ÿ;43-ÿ4'ÿ24ÿ41ÿ:1#-&# h"''"'!ÿf41'-2"4'(ÿ 13 0ÿ23456ÿ7889 7 ÿ ÿ388394 ÿ3ÿÿ2 ÿ34ÿ49 9ÿ734ÿ4ÿ ÿ 7 ÿ454983 839ÿ385ÿ7ÿ 6ÿ3 93ÿ 56ÿ7ÿ349ÿ3 ÿ 56ÿ57ÿ 5ÿ9 ÿ3ÿ37 ÿ ÿ7ÿ349 3  ÿ7ÿ349ÿ73ÿ857ÿÿ46 927 ! 9ÿÿ349ÿ499ÿ3 ÿ7 ÿ 645ÿ39ÿ ÿ"#"$ÿ%ÿ33755ÿ73ÿ '()*+ÿ--ÿ.ÿ/01ÿ2*0034)*ÿ567+80 '()*+ÿ-9ÿ.ÿ/01ÿ'):6;060ÿ<6)=6>0 26?ÿ@ÿ.ÿ/01ÿA6;060ÿB*6C3;DE6=:0 26?ÿFGÿ.ÿ/01ÿH:+6I3C6ÿJ=)6((8)0 K4;8ÿLÿ.ÿ/01ÿM)3/8ÿN6O:0 P 9ÿ7ÿ753ÿ ÿ83  75ÿ8573ÿ67 ÿ57 9ÿÿ ÿ73ÿ7ÿ79ÿ55ÿ3ÿ ÿ6 9  6 39ÿ349ÿ7 ÿ2 ÿ23456ÿ 6ÿ7 ÿ3ÿ ÿ35532ÿ764ÿ7  Q J=3)8E36)D R80>)33CÿS6=*+*>*80 T*8+Dÿ(?+3;0ÿ6;Dÿ=I6*;0ÿO*>IÿD3O;ÿC6):8) '>ÿ+860>ÿ3;8ÿ+3=:8)ÿ)33Cÿ3)ÿD80*7;6>8Dÿ0(6=8ÿS3)ÿE3>Iÿ>86C0Uÿ(+6?8)0ÿ>3ÿD)8001 J>6D*4Cÿ+*7I>0ÿS3)ÿ8/8;*;7ÿ76C80 V ÿ 5ÿÿ3456ÿ ÿ7ÿ97ÿ879 98ÿ388394 ÿ7ÿ9ÿ766 375ÿ39ÿ3ÿ 34 ÿ25ÿ5 ÿ76ÿ48839ÿ5375ÿ7 5 ÿV ÿ23456ÿ ÿ788ÿ3ÿ64  645ÿ975ÿ 9ÿ76ÿ7ÿ7 5ÿ46 5 ÿ34ÿ7ÿ7 P7Wÿ34ÿ77ÿ39ÿ349ÿ ÿ76ÿ36 97 3 X ÿ9796 7ÿ49 Y2 9ÿZÿ! 76ÿ37 [385ÿ9476 9 \]^\_`]"_\ P7Wÿ34 7ÿ49 abcdefcgh 07 ÿ0ÿP5ÿijÿ0 ]k"#ÿVÿXÿ9 [385ÿYÿ$\`#] 7l 7  53 \]^"#$#"k"ÿ3 14 012304531640ÿ89 01236 3 ÿ 39938 ÿÿÿÿ ÿ ÿ!"ÿ#$%&!!' 15 Miami Community Facilities Authority (MCFA) Special Meeting MEETING DATE: June 24, 2026 AGENDA TITLE: Discussion and Possible Action on Fiscal Year 2026-2027 Budget PRESENTER: Jill Fitzgibbon BACKGROUND: STAFFS RECOMMENDATION: ATTACHMENT(S): MCFA Budget FY 26-27 pdf.pdf 16 Fund 782 MCFA Proposed Projected Projected Projected Projected Revenues Questions or Comments FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 782-000-387-0000 Prior Yr Reserves - Carryover $ 397,464 $ 388,121 $ 376,949 $ 376,949 $ 353,239 782-000-387-2000 Other $ - $ - Parking 782-000-387-2100 Suite Lease $ 15,000 $ 15,000 $ 5,000 $ 5,000 $ 5,000 Modoc $10k, Oelke $5k 782-000-387-2150 Facility Leases $ 55,000 $ 55,000 $ 55,000 $ 55,000 $ 55,000 MPS agreement thru '43 782-000-387-2200 Other Rentals $ - $ - $ - $ - $ - 782-000-387-2250 Field Rental $ - $ - $ - $ - $ - Peoria $0, Osborn $4k, Family Dental $4k, Lakeland $3k, 2 open panels, Scoreboard & playclock panels; scoreboard 782-000-387-2300 Advertising $ 23,000 $ 23,000 $ 23,000 $ 23,000 $ 23,000 video commercials; banners (if applicable) 782-000-387-2400 Concession $ 1,600 $ 1,700 $ 1,800 $ 1,800 $ 1,900 Sodexo Food Svc Comm Actual Total Revenue $ 492,064 $ 482,821 $ 461,749 $ 461,749 $ 438,139 ASSET - Repair & Replacement (Turf, etc) $ 180,000 $ 240,000 $ 300,000 $ 300,000 $ 360,000 Total Revenue Available $ 312,064 $ 242,821 $ 161,749 $ 161,749 $ 78,139 Expenses 782-462-461-2008 Repair/Maint Supplies $ 4,500 $ 5,000 $ 5,000 $ 5,000 $ 5,000 2 field cleanings & GMAX ($5.5k, $700); scrbd broadcasting ($14k); sales com ($25k); 782-462-461-3010 Professional Services $ 45,200 $ 45,200 $ 47,400 $ 47,400 $ 47,400 replace panels $0; suite reno $0; banners $0 782-462-461-3012 Maint/Svc Contracts $ 15,300 $ 16,460 $ 16,460 $ 16,460 $ 16,460 TS3 suite security cameras ($900), Dish ($2.4k), Daktronics maint ($12k)? 782-462-461-3020 Misc Svcs & Chrgs $ 9,543 $ 8,412 $ 7,450 $ 7,450 $ 6,632 Booster clubs - MHS ($4,526) & NEO A&M ($3,017); misc ($2k) 782-462-461-3104 Suite $ 29,400 $ 30,800 $ 32,200 $ 32,200 $ 33,600 Sodexo suite food service ('25 season = $2,011.88/game) 782-462-461-4010 Cap Outlay Buildings $ - $ - $ - $ - $ - 782-462-461-4020 Capital Outlay Imprv Not Bldgs $ - $ - $ - $ - $ - Total Expenses $ 103,943 $ 105,872 $ 108,510 $ 108,510 $ 109,092 Est Year-End Remaining Balance (less ASSET) $ 208,121 $ 136,949 $ 53,239 $ 53,239 $ (30,953) This number will change based upon what is carried over each year. If negative, the MCFA is eating into it carryover. ASSET - Repair & Replacement (Turf, etc) $ 180,000 $ 240,000 $ 300,000 $ 300,000 $ 360,000 The R&R amt is not budgeted and can be used if exp exceed rev. Actual Est Year-End Balance $ 388,121 $ 376,949 $ 353,239 $ 353,239 $ 329,047 17 Miami Community Facilities Authority (MCFA) Special Meeting MEETING DATE: June 24, 2026 AGENDA TITLE: Discussion and Possible Action on the Annual Sales Agreement Between MCFA and NEO A&M College for Fiscal Year 2026-2027 PRESENTER: Trustees BACKGROUND: STAFFS RECOMMENDATION: ATTACHMENT(S): 1 - Sales Agreement - NEO A&M FY 26-27.doc 18 SALES AGREEMENT This non-exclusive Sales Agreement ("Agreement") is made and entered into this ___ day of _______________, 20___ (the "Effective Date"), by and between Miami Community Facilities Authority ("MCFA") with a mailing address and principal place of business at PO Box 1288, 129 5th Ave NW, Miami, OK 74355-1288, and Northeastern Oklahoma A&M College ("NEO") with a principal place of business at 200 I Street NE, Miami, OK 74354 (collectively, the "Parties"). 1. Advertisements to Be Sold NEO agrees to sell the following types of advertisements for MCFA at MCFA’s then current rates: $ Three-year Banners 3' x 12' $ Annual Static and Video Advertising on the Scoreboard $ Backlit Scoreboard and Play Clock Panels $ Stadium Suites $ Such other advertisements as may be from time to time determined necessary and proper by MCFA. Any material changes to the Services, including work to be performed and related fees must be approved by the prior written consent of both parties. 2. Payment NEO will charge the MCFA and MCFA agrees to pay a Commission fee of 25% of the total price per advertisement(s) sold by NEO to the NEO's institutional foundation (the “NEO Foundation”). In consideration for the services to be performed by NEO and NEO providing MCFA with a detailed invoice, MCFA agrees to pay NEO's institutional foundation within 45 days (Net 45) of payment being collected by MCFA from each advertiser. The parties also agree that if a "Stadium Suite" is sold by NEO, it will be paid a Commission fee of 12.5% of the total price per suite on the otherwise same terms and conditions as set forth herein. 3. Fees and Expenses Expenses vary depending on how many leads NEO explores. NEO shall be responsible for all expenses incurred while performing services under this Agreement. This includes, but is not limited to gas, toll road(s), call tracking number and software, cell phone expenses; all salary, expenses, and other compensation paid to employees or contract personnel NEO hires to work under this Agreement. 4. Termination of the Agreement Either party may terminate this agreement at any time for any reason upon thirty (30) days written notice to the other party. 5. MCFA Approval NEO will have all video advertisements created and approved by MCFA prior to publishing ads. The parties agree to operate in good faith regarding compliance with MCFA’s Advertising Policies and Procedures. NEO hereby acknowledges receipt of the most recent version of said Advertising Policies and Procedures attached hereto and incorporated herein by reference as Addendum A. MCFA will Sales Agreement Page 1 of 4 19 promptly notify NEO of any changes thereto. 6. Confidentiality NEO acknowledges that it will be necessary for MCFA to disclose certain confidential and proprietary information to NEO in order for NEO to perform duties under this Agreement. NEO acknowledges that disclosure to a third party or misuse of this proprietary or confidential information could harm MCFA. The parties acknowledge that MCFA will disclose certain confidential and proprietary information to NEO in order for NEO to perform according to this Agreement. NEO hereby agrees to act reasonably and in good faith to protect the confidentiality and proprietary information of MCFA in performing its obligations according to this Agreement. NEO will not disclose, either during or after the term of this Agreement, any proprietary or confidential information of MCFA without MCFA's prior written permission except as required by law or to the minimum extent necessary to perform services on MCFA's behalf. Proprietary or confidential information includes: • Any materials regardless of form furnished by MCFA for NEO to use, any information stamped "confidential," "proprietary," or with a similar legend, or any information that MCFA makes reasonable efforts to maintain secret. • Business or marketing plans or strategies, customer lists, operating procedures, trade secrets, design formulas, know-how and processes, computer programs and inventories, discoveries, and improvements of any kind, sales projections, and pricing information. • Information belonging to customers, suppliers and other advertisers of MCFA. Upon termination of NEO's services to MCFA, or at MCFA's request, NEO shall deliver to MCFA all materials in NEO's possession relating to MCFA's business. NEO expressly acknowledges and agrees that responsibilities to act with reasonable diligence to maintain confidentiality of any confidential or proprietary information obtained by NEO according to this Agreement will remain following the end of this Agreement. 7. Term of Agreement Upon signature, the effective date of this Agreement shall begin, and shall terminate as of June 30, 20__ at 11:59 p.m. unless either party terminates the Agreement as provided herein in paragraph 4. 8. Independent Contractor Status NEO is an independent contractor. NEO shall be responsible for determining the location, method, details and means of performing its services under this Agreement. Nothing in this Agreement creates any joint venture, employer-employee or agency relationship. NEO agrees not to represent or bind the MCFA to any third party that any of the aforementioned relationships exist. Any rights afforded to employees of the MCFA such as fringe benefits are not available to NEO by reason of this Agreement. 9. Limitation of Liability NEO shall not be liable for any incidental, consequential, indirect, or special damages, or for any loss of profits or business interruptions caused or alleged to have been caused by the performance or nonperformance of the Services. 10. No Guarantee Sales Agreement Page 2 of 4 20 NEO does not warrant or guarantee any specific level of performance or results. Example of results obtained for other clients of NEO may be used as a marketing tool and shown to clients for demonstrative purposes only and should not be construed by MCFA as indicating any promised results or level of results. 11. Waiver of Conflict of Interest The parties acknowledge that NEO's President, __________________________, is a member of MCFA's Board and hereby waive any conflict that may exist with regard to his service as both President of NEO and a member of MCFA's Board with regard to the services covered by this Agreement. 12. Miscellaneous A. Exclusive Agreement This Agreement constitutes the sole agreement between the parties and supersedes all oral negotiations and prior writings with respect to the services. Any subsequent changes to the term of this Agreement may be amended or waived only with the written consent of the MCFA. B. Notices All notices and other communications required or permitted under this Agreement shall be in writing and shall be deemed sufficient upon delivery, when delivered personally or by overnight delivery or sent by email or fax, or forty-eight hours after being sent by mail as certified or registered with postage prepaid, addressed to the party to be notified at such party's address or email as set forth on the signature page. C. Choice of Law / Dispute Resolution This Agreement shall be governed by and construed in accordance with the laws of The State of Oklahoma. The prevailing party in any proceeding to resolve a dispute pertaining to matters covered under this Agreement shall be entitled to receive reasonable fees by the opposing party. D. Venue The parties agree that the District Court of Ottawa County, State of Oklahoma is the proper venue for any legal action brought pursuant to this agreement. SIGNATURES MCFA: NEO A&M College “NEO”: PO Box 1288, 129 5th Ave NW, 200 I St NE, Miami OK 74355-1288 Miami, OK 74354 ___________________________________ ___________________________________ Printed Name of Representative Printed Name of Representative ___________________________________ ___________________________________ Signature Signature Sales Agreement Page 3 of 4 21 ______________________ ______________________ Date signed Date signed ___________________________________ _____________________________________ Email of the Representative Email of the Representative Sales Agreement Page 4 of 4 22 Miami Community Facilities Authority (MCFA) Special Meeting MEETING DATE: June 24, 2026 AGENDA TITLE: Discussion and Possible Action on the Annual Sales Agreement Between MCFA and Miami Public Schools for Fiscal Year 2026-2027 PRESENTER: Trustees BACKGROUND: STAFFS RECOMMENDATION: ATTACHMENT(S): 1 - Sales Agreement - Miami Public Schools FY 26-27.doc 23 SALES AGREEMENT This non-exclusive Sales Agreement ("Agreement") is made and entered into this ____ day of _______________, 20___ (the "Effective Date"), by and between Miami Community Facilities Authority ("MCFA") with a mailing address and principal place of business at PO Box 1288, 129 5th Ave NW, Miami OK 74355-1288, and Miami Public Schools ("MPS") with a principal place of business at 26 North Main St., Miami, OK 74354 (collectively, the "Parties"). 1. Advertisements to Be Sold MPS agrees to sell the following types of advertisements for MCFA at MCFA’s then current rates: $ Three-year Banners 3' x 12' $ Annual Static and Video Advertising on the Scoreboard $ Backlit Scoreboard and Play Clock Panels $ Stadium Suites $ Such other advertisements as may be from time to time determined necessary and proper by MCFA. Any material changes to the Services, including work to be performed and related fees must be approved by the prior written consent of both parties. 2. Payment MPS will charge the MCFA and MCFA agrees to pay a Commission fee of 25% of the total price per advertisement(s) sold by MPS directly to MPS. In consideration for the services to be performed by MPS and MPS providing MCFA with a detailed invoice, MCFA agrees to pay MPS within 45 days (Net 45) of payment being collected by MCFA from each advertiser. The parties also agree that if a "Stadium Suite" is sold by MPS, it will be paid a Commission fee of 12.5% of the total price per suite on the otherwise same terms and conditions as set forth herein. 3. Fees and Expenses Expenses vary depending on how many leads MPS explores. MPS shall be responsible for all expenses incurred while performing services under this Agreement. This includes, but is not limited to gas, toll road(s), call tracking number and software, cell phone expenses; all salary, expenses, and other compensation paid to employees or contract personnel MPS hires to work under this Agreement. 4. Termination of the Agreement Either party may terminate this agreement at any time for any reason upon thirty (30) days written notice to the other party. 5. MCFA Approval MPS will have all video advertisements created and approved by MCFA prior to publishing ads. The parties agree to operate in good faith regarding compliance with MCFA’s Advertising Policies and Procedures. NEO hereby acknowledges receipt of the most recent version of said Advertising Policies and Procedures attached hereto and incorporated herein by reference as Addendum A. MCFA will promptly notify MPS of any changes thereto. Sales Agreement Page 1 of 3 24 6. Confidentiality CONSIDER USING THE FOLLOWING LANUAGE: The parties acknowledge that MCFA will disclose certain confidential and proprietary information to NEO in order for NEO to perform according to this Agreement. NEO hereby agrees to act reasonably and in good faith to protect the confidentiality and proprietary information of MCFA in performing its obligations according to this Agreement. MPS will not disclose, either during or after the term of this Agreement, any proprietary or confidential information of MCFA without MCFA's prior written permission except as required by law or to the minimum extent necessary to perform services on MCFA's behalf. Proprietary or confidential information includes: • Any materials regardless of form furnished by MCFA for MPS to use, any information stamped "confidential," "proprietary," or with a similar legend, or any information that MCFA makes reasonable efforts to maintain secret. • Business or marketing plans or strategies, customer lists, operating procedures, trade secrets, design formulas, know-how and processes, computer programs and inventories, discoveries, and improvements of any kind, sales projections, and pricing information; • Information belonging to customers, suppliers and other advertisers of MCFA. Upon termination of MPS's services to MCFA, or at MCFA's request, MPS shall deliver to MCFA all materials in MPS's possession relating to MCFA's business. NEO expressly acknowledges and agrees that responsibilities to act with reasonable diligence to maintain confidentiality of any confidential or proprietary information obtained by NEO according to this Agreement will remain following the end of this Agreement. 7. Term of Agreement The effective date of this Agreement shall be as of the date signed and shall terminate as of June 30, 20__, at 11:59 p.m. unless either party terminates the Agreement as provided herein in paragraph 4. 8. Independent Contractor Status MPS is an independent contractor. MPS shall be responsible for determining the location, method, details and means of performing its services under this Agreement. Nothing in this Agreement creates any joint venture, employer-employee or agency relationship. MPS agrees not to represent or bind the MCFA to any third party that any of the aforementioned relationships exist. Any rights afforded to employees of the MCFA such as fringe benefits are not available to MPS by reason of this Agreement. 9. Limitation of Liability MPS shall not be liable for any incidental, consequential, indirect, or special damages, or for any loss of profits or business interruptions caused or alleged to have been caused by the performance or nonperformance of the Services. 10. No Guarantee MPS does not warrant or guarantee any specific level of performance or results. Examples of results obtained for other clients of MPS may be used as a marketing tool and shown to clients for demonstrative purposes only and should not be construed by MCFA as indicating any promised results or level of results. Sales Agreement Page 2 of 3 25 11. Waiver of Conflict of Interest The parties acknowledge that MPS's Superintendent, ______________________________, is a member of MCFA's Board and hereby waive any conflict that may exist with regard to his service as both Superintendent of MPS and a member of MCFA's Board with regard to the services covered by this Agreement. 12. Miscellaneous A. Exclusive Agreement This Agreement constitutes the sole agreement between the parties and supersedes all oral negotiations and prior writings with respect to the services. Any subsequent changes to the term of this Agreement may be amended or waived only with the written consent of the MCFA. B. Notices All notices and other communications required or permitted under this Agreement shall be in writing and shall be deemed sufficient upon delivery, when delivered personally or by overnight delivery or sent by email or fax, or forty-eight hours after being sent by mail as certified or registered with postage prepaid, addressed to the party to be notified at such party's address or email as set forth on the signature page. C. Choice of Law / Dispute Resolution This Agreement shall be governed by and construed in accordance with the laws of The State of Oklahoma. The prevailing party in any proceeding to resolve a dispute pertaining to matters covered under this Agreement shall be entitled to receive reasonable fees by the opposing party. D. Venue The parties agree that the District Court of Ottawa County, State of Oklahoma is the proper venue for any legal action brought pursuant to this agreement. SIGNATURES MCFA: Miami Public Schools “MPS”: PO Box 1288, 129 5th Ave NW, 6011 6th Ave NW, Miami OK 74355-1288 Miami, OK 74354 ___________________________________ ___________________________________ Printed Name of Representative Printed Name of Representative ___________________________________ ___________________________________ Signature Signature ______________________ ______________________ Date signed Date signed ___________________________________ _____________________________________ Email of the Representative Email of the Representative Sales Agreement Page 3 of 3 26 Miami Community Facilities Authority (MCFA) Special Meeting MEETING DATE: June 24, 2026 AGENDA TITLE: Discussion and Possible Action on the Annual Sales Agreement Between MCFA and City of Miami for Fiscal Year 2026-2027 PRESENTER: Trustees BACKGROUND: STAFFS RECOMMENDATION: ATTACHMENT(S): 1 - Sales Agreement - City of Miami FY 26-27.doc 27 SALES AGREEMENT This non-exclusive Sales Agreement ("Agreement") is made and entered into this ___ day of _______________, 20___ (the "Effective Date"), by and between Miami Community Facilities Authority ("MCFA") with a mailing address and principal place of business at PO Box 1288, 129 5th Ave NW, Miami, OK 74355-1288, and the City of Miami ("City") with a principal place of business at PO Box 1288, 129 5th Ave NW, Miami, OK 74355-1288 (collectively, the "Parties"). 1. Advertisements to Be Sold NEO agrees to sell the following types of advertisements for MCFA at MCFA’s then current rates: $ Three-year Banners 3' x 12' $ Annual Static and Video Advertising on the Scoreboard $ Backlit Scoreboard and Play Clock Panels $ Stadium Suites $ Such other advertisements as may be from time to time determined necessary and proper by MCFA. Any material changes to the Services, including work to be performed and related fees must be approved by the prior written consent of both parties. 2. Payment NEO will charge the MCFA and MCFA agrees to pay a Commission fee of 25% of the total price per advertisement(s) sold by NEO to the NEO's institutional foundation (the “NEO Foundation”). In consideration for the services to be performed by NEO and NEO providing MCFA with a detailed invoice, MCFA agrees to pay NEO's institutional foundation within 45 days (Net 45) of payment being collected by MCFA from each advertiser. The parties also agree that if a "Stadium Suite" is sold by NEO, it will be paid a Commission fee of 12.5% of the total price per suite on the otherwise same terms and conditions as set forth herein. 3. Fees and Expenses Expenses vary depending on how many leads NEO explores. NEO shall be responsible for all expenses incurred while performing services under this Agreement. This includes, but is not limited to gas, toll road(s), call tracking number and software, cell phone expenses; all salary, expenses, and other compensation paid to employees or contract personnel NEO hires to work under this Agreement. 4. Termination of the Agreement Either party may terminate this agreement at any time for any reason upon thirty (30) days written notice to the other party. 5. MCFA Approval NEO will have all video advertisements created and approved by MCFA prior to publishing ads. The parties agree to operate in good faith regarding compliance with MCFA’s Advertising Policies and Procedures. NEO hereby acknowledges receipt of the most recent version of said Advertising Policies and Procedures attached hereto and incorporated herein by reference as Addendum A. MCFA will Sales Agreement Page 1 of 3 28 promptly notify NEO of any changes thereto. 6. Confidentiality The parties acknowledge that MCFA will disclose certain confidential and proprietary information to NEO in order for NEO to perform according to this Agreement. NEO hereby agrees to act reasonably and in good faith to protect the confidentiality and proprietary information of MCFA in performing its obligations according to this Agreement. NEO will not disclose, either during or after the term of this Agreement, any proprietary or confidential information of MCFA without MCFA's prior written permission except as required by law or to the minimum extent necessary to perform services on MCFA's behalf. Proprietary or confidential information includes: • Any materials regardless of form furnished by MCFA for NEO to use, any information stamped "confidential," "proprietary," or with a similar legend, or any information that MCFA makes reasonable efforts to maintain secret. • Business or marketing plans or strategies, customer lists, operating procedures, trade secrets, design formulas, know-how and processes, computer programs and inventories, discoveries, and improvements of any kind, sales projections, and pricing information. • Information belonging to customers, suppliers and other advertisers of MCFA. Upon termination of NEO's services to MCFA, or at MCFA's request, NEO shall deliver to MCFA all materials in NEO's possession relating to MCFA's business. NEO expressly acknowledges and agrees that responsibilities to act with reasonable diligence to maintain confidentiality of any confidential or proprietary information obtained by NEO according to this Agreement will remain following the end of this Agreement. 7. Term of Agreement Upon signature, the effective date of this Agreement shall begin, and shall terminate as of June 30, 20__ at 11:59 p.m. unless either party terminates the Agreement as provided herein in paragraph 4. 8. Independent Contractor Status NEO is an independent contractor. NEO shall be responsible for determining the location, method, details and means of performing its services under this Agreement. Nothing in this Agreement creates any joint venture, employer-employee or agency relationship. NEO agrees not to represent or bind the MCFA to any third party that any of the aforementioned relationships exist. Any rights afforded to employees of the MCFA such as fringe benefits are not available to NEO by reason of this Agreement. 9. Limitation of Liability NEO shall not be liable for any incidental, consequential, indirect, or special damages, or for any loss of profits or business interruptions caused or alleged to have been caused by the performance or nonperformance of the Services. 10. No Guarantee NEO does not warrant or guarantee any specific level of performance or results. Example of results obtained for other clients of NEO may be used as a marketing tool and shown to clients for demonstrative purposes only and should not be construed by MCFA as indicating any promised results Sales Agreement Page 2 of 3 29 or level of results. 11. Waiver of Conflict of Interest The parties acknowledge that City’s Manager, __________________________, is the Trust Manager for the MCFA and hereby waive any conflict that may exist with regard to his service as both President of NEO and a member of MCFA's Board with regard to the services covered by this Agreement. 12. Miscellaneous A. Exclusive Agreement This Agreement constitutes the sole agreement between the parties and supersedes all oral negotiations and prior writings with respect to the services. Any subsequent changes to the term of this Agreement may be amended or waived only with the written consent of the MCFA. B. Notices All notices and other communications required or permitted under this Agreement shall be in writing and shall be deemed sufficient upon delivery, when delivered personally or by overnight delivery or sent by email or fax, or forty-eight hours after being sent by mail as certified or registered with postage prepaid, addressed to the party to be notified at such party's address or email as set forth on the signature page. C. Choice of Law / Dispute Resolution This Agreement shall be governed by and construed in accordance with the laws of The State of Oklahoma. The prevailing party in any proceeding to resolve a dispute pertaining to matters covered under this Agreement shall be entitled to receive reasonable fees by the opposing party. D. Venue The parties agree that the District Court of Ottawa County, State of Oklahoma is the proper venue for any legal action brought pursuant to this agreement. SIGNATURES MCFA: City of Miami “City”: PO Box 1288, 129 5th Ave NW, PO Box 1288, 129 5th Ave NW, Miami OK 74355-1288 Miami, OK 74355-1288 ___________________________________ ___________________________________ Printed Name of Representative Printed Name of Representative ___________________________________ ___________________________________ Signature Signature ______________________ ______________________ Date signed Date signed ___________________________________ _____________________________________ Email of the Representative Email of the Representative Sales Agreement Page 3 of 3 30 Miami Community Facilities Authority (MCFA) Special Meeting MEETING DATE: June 24, 2026 AGENDA TITLE: Discussion and Possible Action on the Annual Stadium Access Agreement Between MCFA and Miami Public Schools for Fiscal Year 2026-2027 PRESENTER: Trustees BACKGROUND: STAFFS RECOMMENDATION: ATTACHMENT(S): 1 - Stadium Access Agreement Miami Public School District 23 FY 26-27.doc 31 AGREEMENT This Agreement is entered into this ______ day of ________________, 20___, by and between THE INDEPENDENT SCHOOL DISTRICT NO. 23, MIAMI, OKLAHOMA (hereinafter “School District”) and the MIAMI COMMUNITY FACILITIES AUTHORITY, a public trust authority, (hereinafter “MCFA”). 1. Grant of Access. MCFA hereby grants School District and to its employees, students, guests and invitees, the right, privilege and permission to enter upon the facility provisionally named the Red Robertson Stadium and Event Center Complex, and further described in Exhibit A hereto, (hereinafter “Stadium”) and to make use of the facilities and improvements located thereon. School District shall have the use of the Center Suite during School District events on the same terms and conditions that NEO and City of Miami have access to the Center Suite during their respective events and School District generally shall have the use of unleased suite capacity and leased but unused suite capacity at all events on the same terms and conditions that the MCFA affords to NEO and the City of Miami. The parties mutually agree that their use of the Stadium will be on a first-come, first-served basis. The parties further agree to negotiate in good faith each with the other regarding scheduling and use of the Stadium. The MCFA and the School District shall each designate a representative to provide supervision of event/operations and such representative shall be on duty at the Stadium during each scheduled event. The representatives for MFCA and the School District agree to communicate in order to make all necessary arrangements for use of the Stadium at least two (2) days prior to each of the School District’s scheduled events. Keys to the Stadium facilities shall be provided to the School District’s designated representative for the term of this agreement. 2. Term. The term of this Agreement shall run from the date of this Agreement through the 30 th day of June, 20___. The School District shall have the right to renew the Agreement on a fiscal year to fiscal year basis (each a “Renewal Term” through June 30, 2043. Continuation of this Agreement beyond June 30, 2043, is subject to the mutual agreement of the parties as evidenced by a written agreement signed by both parties. 3. Use. The School District agrees to use the Stadium exclusively in connection with school district extracurricular activities. The School District may not sublease or otherwise assign its rights under this agreement, in whole or in part, without the prior written consent of MCFA. 4. Sublease and/or assignment. The parties acknowledge and agree that MCFA’s physical control and occupancy of the Stadium is subject to a Ground Lease Agreement executed by and between the MCFA and the Board of Regents for the Oklahoma Agricultural and Mechanical Colleges. Both parties acknowledge and agree that each has read and reviewed a fully executed copy of the aforementioned Ground Lease Agreement, and each party acknowledges and agrees that MCFA’s authority to enter into this Agreement is subject to the terms and conditions of the aforementioned Ground Lease Agreement. 5. Stadium Maintenance and Operations. The MCFA has entered or shall enter into an agreement with the Board of Regents for the Oklahoma Agricultural and Mechanical Colleges which shall provide for the operation and maintenance of the Stadium complex including the cost of utilities and routine maintenance. The MCFA retains all of the rights for all advertising, marketing and promotions at the Stadium. The MCFA also has approved a “Red Robertson Field Maintenance and Event Preparation MCFA/Miami Public Schools Field Lease Agreement Page 1 of 6 32 Manual”, which may be amended from time to time by the MCFA, and the terms and conditions of which are incorporated into this agreement by reference. School District agrees to provide staffing and supervision of the Stadium during its periods of use, to designate an “event manager” for each and every incident of usage of the facility, and to provide the identity and contact information regarding the “event manager” to the MCFA in writing and in advance of each such incident of usage. School District agrees to bear the expense for such staffing, including, but not limited to, concessions (but see last sentence of this paragraph), security, clock operations, chain and marker crews, referees, ticket booth operators and cleanup crew. The parties agree that MCFA has entered into an exclusive agreement(s) for the operation of Stadium concessions with an outside contractor; the role of MPS Booster Clubs and student organizations with regard to concessions at the Red Robertson event center shall be exclusively implemented in accordance with the exclusive concession agreement. 6. Revenues. The School District shall retain the revenue generated from each of its events, including concessions (except to the extent MCFA contracts for concessions), and is responsible for all expenses associated with same. 7. Consideration. Lease periods for purposes of consideration are defined as fiscal years beginning on July 1st and ending on the following June 30th. Annual payments are due in full by July 31st of each fiscal year. If this Agreement is properly terminated by either party during the Initial Term or any Renewal Term, MCFA shall refund, on a pro rata basis based upon the number of events reflected for that year, any portion of the annual payment which is unearned on the effective date of such termination. The following rate schedule shall apply during the term of this Agreement: Y1 2013-2014 fiscal year: $ 25,000.00 ----------------------------------------------------------------- Y2 2014-2015 fiscal year: $ 35,000.00 ----------------------------------------------------------------- Y3 2015-2016 fiscal year: $ 40,000.00 ----------------------------------------------------------------- Y4 2016-2017 fiscal year: $ 45,000.00 ----------------------------------------------------------------- Y5 2017-2018 fiscal year: $ 50,000.00 Y6 2018-2019 fiscal year: $ 50,000.00 Y7 2019-2020 fiscal year: $ 50,000.00 Y8 2020-2021 fiscal year: $ 50,000.00 Y9 2021-2022 fiscal year: $ 50,000.00 Y10 2022-2023 fiscal year: $ 50,000.00 MCFA/Miami Public Schools Field Lease Agreement Page 2 of 6 33 ----------------------------------------------------------------- Y11 2023-2024 fiscal year: $ 55,000.00 Y12 2024-2025 fiscal year: $ 55,000.00 Y13 2025-2026 fiscal year: $ 55,000.00 Y14 2026-2027 fiscal year: $ 55,000.00 Y15 2027-2028 fiscal year: $ 55,000.00 Y16 2028-2029 fiscal year: $ 55,000.00 Y17 2029-2030 fiscal year: $ 55,000.00 Y18 2030-2031 fiscal year: $ 55,000.00 Y19 2031-2032 fiscal year: $ 55,000.00 Y20 2032-2033 fiscal year: $ 55,000.00 ----------------------------------------------------------------- Y21 2033-2034 fiscal year: $ 60,000.00 Y22 2034-2035 fiscal year: $ 60,000.00 Y23 2035-2036 fiscal year: $ 60,000.00 Y24 2036-2037 fiscal year: $ 60,000.00 Y25 2037-2038 fiscal year: $ 60,000.00 Y26 2038-2039 fiscal year: $ 60,000.00 Y27 2039-2040 fiscal year: $ 60,000.00 Y28 2040-2041 fiscal year: $ 60,000.00 Y29 2041-2042 fiscal year: $ 60,000.00 Y30 2042-2043 fiscal year: $ 60,000.00 8. Non-Exclusive Use. The parties agree that the School District’s use of the Stadium shall not be exclusive. The MCFA and School District acknowledge and agree that the Stadium will be marketed, scheduled and utilized by the MCFA for other events including, but not limited to, NEO A&M College events and other community events and private bookings. All conflicts in proposed scheduling will be conclusively resolved by the vote of the MCFA Board of Trustees, whose decision(s) in such matters shall be deemed final. MCFA/Miami Public Schools Field Lease Agreement Page 3 of 6 34 9. Insurance and Indemnity. The School District agrees to maintain liability insurance in reasonable amounts insuring against damage to property or personal injury, including death. The School District shall cause MCFA to be named as an additional insured party. To the extent permitted by Oklahoma law, the School District agrees, in addition to providing insurance coverage, and not in lieu thereof, to indemnify, defend and hold the MCFA harmless from any liability for any action of commission or omission of the School District, and its employees, agents, students, guests and invitees. 10. Force Majeure. Neither party is liable for failure to perform an obligation under this Agreement if such failure is a result of Acts of God (including fire, flood, earthquake, storm, hurricane, pandemic or other natural disaster), war, invasion, act of foreign enemies, hostilities (regardless of whether war is declared), civil war, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, nationalization, government sanction, blockage, embargo, labor dispute, strike, lockout or interruption or failure of electricity, utility or telephone service. If such event(s) result in substantial damage to the Stadium, then either MCFA or School District may elect to terminate this agreement without further or other obligation to the other. 11. Flood. Both parties acknowledge that the Stadium site has been subjected to repetitive flooding. Further both parties understand and agree that present or future flood mitigation ordinances, state or federal statutes, state or federal regulations, or flood insurance requirements may, in the future, substantially impair the intended use of the Stadium and/or any substantial improvements to the Stadium. In such event, either MCFA or School District may elect to terminate this agreement without further or other obligation to the other. 12. Agreement to accept use of Stadium “as-is”. Both parties acknowledge and agree that the MCFA, the Miami Special Utility Authority, the City of Miami, Oklahoma, and the Board of Regents for the Oklahoma Agricultural and Mechanical Colleges are engaged in large-scale efforts to renovate the Stadium complex. Both parties agree that they have reviewed proposed plans for such improvements provided to date, but each acknowledges that such improvements are not complete and are subject to funding requirements, all of which have not been met. Therefore, School District accepts the premises “as-is” with all faults for purposes of this Agreement. If MCFA substantially fails to complete the presently-approved and funded agreements, then School District may elect to terminate this agreement without further or other obligation. 13. Amendments. No amendment to this Agreement shall be binding on the parties unless provided in a written instrument executed by both parties. 14. Severability. If any court of competent jurisdiction shall deem any provision of this agreement to be invalid or unenforceable to the extent of such prohibition without invalidating the remaining provisions unless the general intent of the Agreement is altered by the omission thereof. 15. Survival. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors. 16. Applicable Laws. This Agreement shall be construed and interpreted under the laws of the State of Oklahoma. MCFA/Miami Public Schools Field Lease Agreement Page 4 of 6 35 17. Notices. Notice to the other party is deemed conclusively given only when sent by Certified U.S. Mail, return receipt requested, to the following address(es): M.C.F.A. Miami Public Schools P.O. Box 1288 601 16th Avenue NW Miami, OK 74354 Miami, OK 74354 IN WITNESS WHEREOF, the undersigned have caused this agreement to be executed in duplicate, either of which may be considered an original, the day and year first above written. The Miami Community Facilities Authority The Miami Independent School District No. 23 ____________________________________ _______________________________________ Trust Manager President Attest: Attest: ____________________________________ _______________________________________ City Clerk Print Title and Name: [seal] [seal] MCFA/Miami Public Schools Field Lease Agreement Page 5 of 6 36 MCFA/Miami Public Schools Field Lease Agreement Page 6 of 6 37 Miami Community Facilities Authority (MCFA) Special Meeting MEETING DATE: June 24, 2026 AGENDA TITLE: Discussion and Possible Action on the Annual Stadium Access Agreement Between MCFA and NEO A&M College for Fiscal Year 2026-2027 PRESENTER: Trustees BACKGROUND: STAFFS RECOMMENDATION: ATTACHMENT(S): 1 - Stadium Access Agreement NEO A&M College FY 26-27.docx 38 exAGREEMENT This Agreement is entered into this ______ day of ________________, 20___, by and between NORTHEASTERN OKLAHOMA A&M COLLEGE, MIAMI, OKLAHOMA (hereinafter “NEO”) and the MIAMI COMMUNITY FACILITIES AUTHORITY, a public trust authority, (hereinafter “MCFA”). 1. Grant of Access. MCFA hereby grants NEO and to its employees, students, guests and invitees, the right, privilege, and permission to enter upon the facility named the City of Miami Multi-Purpose Sport Complex, and further described in Exhibit A hereto, (hereinafter “Complex”) and to make use of the facilities and improvements located thereon. NEO shall have the use of the Center Suite during NEO events on the same terms and conditions that MPS and City of Miami have access to the Center Suite during their respective events and NEO generally shall have the use of unleased suite capacity and leased but unused suite capacity at all events on the same terms and conditions that the MCFA affords to MPS and the City of Miami. The parties mutually agree that their use of the Stadium will be on a first-come, first-served basis. The parties further agree to negotiate in good faith each with the other regarding scheduling and use of the Stadium. The MCFA and NEO shall each designate a representative to provide supervision of event/operations and such representative shall be on duty at the Complex during each scheduled event. The representatives for MFCA and NEO agree to communicate in order to make all necessary arrangements for use of the Complex at least two (2) days prior to each of NEO’s scheduled events. Keys to the Complex facilities shall be provided to NEO’s designated representative for the term of this agreement. 2. Term. The term of this Agreement shall run from the date of this Agreement through the 30th day of June, 20____. NEO shall have the right to renew the Agreement on a fiscal year to fiscal year basis (each a “Renewal Term” through June 30, 2043, subject to annual review, modification, and mutual approval. Continuation of this Agreement beyond June 30, 2043, is subject to the mutual agreement of the parties as evidenced by a written agreement signed by both parties. 3. Use. NEO agrees to use the Complex exclusively in connection with NEO’s extracurricular activities. NEO will have use of the Center Suite, free of rent, for the eight (8) NEO home games. NEO will also have exclusive use of the locker rooms in conjunction with all NEO athletic activities except as agreed upon and approved by the MCFA. NEO may not sublease or otherwise assign its rights under this agreement, in whole or in part, without the prior written consent of MCFA. 4. Sublease and/or assignment. The parties acknowledge and agree that MCFA’s physical control and occupancy of the Complex is subject to a Ground Lease Agreement executed by and between the MCFA and the Board of Regents for the Oklahoma Agricultural and Mechanical Colleges. Both parties acknowledge and agree that each has read and reviewed a fully executed copy of the aforementioned Ground Lease Agreement, and each party acknowledges and agrees that MCFA’s authority to enter into this Agreement is subject to the terms and conditions of the aforementioned Ground Lease Agreement. 5. Complex Maintenance and Operations. The MCFA has entered or shall enter into an agreement with the Board of Regents for the Oklahoma Agricultural and Mechanical Colleges which shall provide for the operation and maintenance of the Complex including the cost of utilities and routine maintenance. 39 The MCFA retains all of the rights for all advertising, marketing and promotions at the Complex. The MCFA also has approved a “Red Robertson Event Center Operation Manual”, which may be amended from time to time by the MCFA, and the terms and condition of which is incorporated into this agreement by reference. NEO agrees to provide staffing and supervision of the Complex during its periods of use, to designate an “event manager” for each and every incident of usage of the facility, and to provide the identity and contact information regarding the “event manager” to the MCFA in writing and in advance of each such incident of usage. NEO agrees to bear the expense for such staffing, including, but not limited to, concessions (but see last sentence of this paragraph), security, clock operations, chain and marker crews, referees, ticket booth operators and cleanup crew. The parties agree that MCFA has entered into an exclusive agreement(s) for the operation of Complex concessions with an outside contractor; the role of NEO Booster Clubs and student organizations with regard to concessions at the Complex shall be exclusively implemented in accordance with the exclusive concession agreement. 6. Revenues. NEO shall retain the revenue generated from each of its events, including concessions (except to the extent MCFA contracts for concessions), and is responsible for all expenses associated with same. 7. Consideration. Lease periods for purposes of consideration are defined as fiscal years beginning on July 1st and ending on the following June 30th. NEO shall satisfy its requirement for payment of consideration for this lease agreement as follows. NEO shall provide management support functions to MCFA, including but not limited to the following: A. Daily maintenance at Complex, B. Routine repairs, C. Payment of all utilities, D. Daily supervision of the Complex and civil liabilities associated therewith, E. Maintain the State of Oklahoma self-insurance for property loss or damage to the facility and cover its own issues of liability, F. Operational assistance as agreed to with MCFA, City of Miami, and NEO, and G. Monitor and report security issues. 8. Non-Exclusive Use. The parties agree that NEO’s use of the Complex shall not be exclusive. The MCFA and NEO acknowledge and agree that the Complex will be marketed, scheduled, and utilized by the MCFA for other events including, but not limited to, NEO events and other community events and private bookings. All conflicts in proposed scheduling will be conclusively resolved by the vote of the MCFA Board of Trustees, whose decision(s) in such matters shall be deemed final. 9. Insurance and Indemnity. NEO represents that it has statutorily prescribed liability insurance coverage for the negligent acts of its officers, employees, and agents while acting within the scope of their employment and has no liability insurance policy that can extend to any other person or entity. Subject 40 to the provisions of the Oklahoma Governmental Tort Claims Act, including its limits of liability and exclusions therefrom, NEO assumes those risks of personal injury and property damage attributable to the negligent acts or omissions of NEO. NEO does not waive its sovereign immunity by entering into this Agreement and specifically retains all immunities and defenses available to it as a sovereign pursuant to all applicable law. 10. Force Majeure. Neither party is liable for failure to perform an obligation under this Agreement if such failure is a result of Acts of God (including fire, flood, earthquake, storm, hurricane, pandemic or other natural disaster), war, invasion, act of foreign enemies, hostilities (regardless of whether war is declared), civil war, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, nationalization, government sanction, blockage, embargo, labor dispute, strike, lockout or interruption or failure of electricity, utility or telephone service. If such event(s) result in substantial damage to the Complex, then either MCFA or NEO may elect to terminate this agreement without further or other obligation to the other. 11. Flood. Both parties acknowledge that the Complex site has been subjected to repetitive flooding. Further both parties understand and agree that present or future flood mitigation ordinances, state or federal statutes, state or federal regulations, or flood insurance requirements may, in the future, substantially impair the intended use of the Complex and/or any substantial improvements to the Complex. In such event, either MCFA or NEO may elect to terminate this agreement without further or other obligation to the other. 12. Agreement to accept use of Complex “as-is”. Both parties acknowledge and agree that the MCFA, the Miami Special Utility Authority, the City of Miami, Oklahoma, and the Board of Regents for the Oklahoma Agricultural and Mechanical Colleges are engaged in large-scale efforts to renovate the Complex. Both parties agree that they have reviewed proposed plans for such improvements provided to date, but each acknowledges that such improvements are not complete and are subject to funding requirements, all of which have not been met. Therefore, NEO accepts the premises “as-is” with all faults for purposes of this Agreement. If MCFA substantially fails to complete the presently-approved and funded agreements, then NEO may elect to terminate this agreement without further or other obligation. 13. Amendments. No amendment to this Agreement shall be binding on the parties unless provided in a written instrument executed by both parties. 14. Severability. If any court of competent jurisdiction shall deem any provision of this agreement to be invalid or unenforceable to the extent of such prohibition without invalidating the remaining provisions unless the general intent of the Agreement is altered by the omission thereof. 15. Survival. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors. 16. Applicable Laws. This Agreement shall be construed and interpreted under the laws of the State of Oklahoma. 41 17. Notices. Notice to the other party is deemed conclusively given only when sent by Certified U.S. Mail, return receipt requested, to the following address(es): Trust Manager Office of the President M.C.F.A. NEO A&M College P.O. Box 1288 PO Box 3915 Miami, OK 74355 Miami, OK 74355 IN WITNESS WHEREOF, the undersigned have caused this agreement to be executed in duplicate, either of which may be considered an original, the day and year first above written. The Miami Community Facilities Authority Northeast Oklahoma A&M College ____________________________________ _______________________________________ Trust Manager President Attest: Attest: ____________________________________ _______________________________________ City Clerk Print Title and Name: [seal] [seal] 42 43 Miami Community Facilities Authority (MCFA) Special Meeting MEETING DATE: June 24, 2026 AGENDA TITLE: Discussion and Possible Action on the Annual Stadium Access Agreement Between MCFA and City of Miami for Fiscal Year 2026-2027 PRESENTER: Trustees BACKGROUND: STAFFS RECOMMENDATION: ATTACHMENT(S): 1 - Stadium Access Agreement City of Miami FY 26-27.docx 44 AGREEMENT This Agreement is entered into this ______ day of ________________, 20____, by and between the City of Miami, Oklahoma, (hereinafter “City”) and the MIAMI COMMUNITY FACILITIES AUTHORITY, a public trust authority, (hereinafter “MCFA”). 1. Grant of Access. MCFA hereby grants City and to its employees, students, guests and invitees, the right, privilege and permission to enter upon the facility named the City of Miami Multi-Purpose Sport Complex, and further described in Exhibit A hereto, (hereinafter “Complex”) and to make use of the facilities and improvements located thereon. City shall have the use of the Center Suite during City events on the same terms and conditions that NEO and MPS have access to the Center Suite during their respective events and City generally shall have the use of unleased suite capacity and leased but unused suite capacity at all events on the same terms and conditions that the MCFA affords to NEO and MPS. The parties mutually agree that their use of the Stadium will be on a first-come, first-served basis. The parties further agree to negotiate in good faith each with the other regarding scheduling and use of the Stadium. The City shall designate a representative to provide supervision of event/operations and such representative shall be on duty at the Complex during each scheduled event. The representatives for MFCA and City agree to communicate in order to make all necessary arrangements for use of the Complex at least two (2) days prior to each of City’s scheduled events. Keys to the Complex facilities shall be provided to City’s designated representative for the term of this agreement. 2. Term. The term of this Agreement shall run from the date of this Agreement through the 30th day of June, 20_____. City shall have the right to renew the Agreement on a fiscal year to fiscal year basis (each a “Renewal Term” through June 30, 2043, subject to annual review, modification and mutual approval. Continuation of this Agreement beyond June 30, 2043, is subject to the mutual agreement of the parties as evidenced by a written agreement signed by both parties. 3. Use. City agrees to use the Complex exclusively in connection with City of Miami Recreation, Tourism, Convention and Visitors Advisory Board activities and other City functions, free of rent for a reasonable number of events. It is understood and agreed that in the context of advance scheduling a higher priority generally shall be afforded to scheduled varsity NEO and varsity Miami Public School District games. The City may not sublease or otherwise assign its rights under this agreement, in whole or in part, without the prior written consent of MCFA. 4. Sublease and/or assignment. The parties acknowledge and agree that MCFA’s physical control and occupancy of the Complex is subject to a Ground Lease Agreement executed by and between the MCFA and the Board of Regents for the Oklahoma Agricultural and Mechanical Colleges. Both parties acknowledge and agree that each has read and reviewed a fully executed copy of the aforementioned Ground Lease Agreement, and each party acknowledges and agrees that MCFA’s authority to enter into this Agreement is subject to the terms and conditions of the aforementioned Ground Lease Agreement. 5. Complex Maintenance and Operations. The MCFA retains all of the rights for all advertising, marketing and promotions at the Complex, provided that, however, (a) the Board of Trustees may grant exceptions from time to time for particular events, and (b) the MCFA recognizes the presently ongoing contributions by the City/MCVB. The MCFA also has approved a “Maintenance and Event Preparation Manual” which may be amended from time to time by the MCFA and the terms of which are incorporated into this agreement by reference. City agrees to provide staffing and supervision of the Complex during MCFA/City of Miami Field Lease Agreement Page 1 of 4 45 its periods of use, to designate an “event manager” for each and every incident of usage of the facility, and to provide the identity and contact information regarding the “event manager” to the MCFA in writing and in advance of each such incident of usage. City agrees to bear the expense for such staffing, including, but not limited to, concessions under the same terms and conditions as other fund-raising organizations (but see last sentence of this paragraph), security, clock operations, chain and marker crews, referees, ticket booth operators and, if the circumstances of a particular incident of usage exceeds the normal provision made by NEO then a cleanup crew. The parties agree that MCFA has entered into an exclusive agreement(s) for the operation of Complex concessions with an outside contractor; concessions at the Complex shall be exclusively implemented in accordance with the exclusive concession agreement, which typically provides for a commission when Sodexo, the current contractor, does not provide concession personnel. 6. Revenues. City shall retain the revenue generated from each of its events, including concessions (except to the extent MCFA contracts for concessions), and is responsible for all expenses associated with same. 7. Consideration. The City of Miami, by and through the electorate, approved a sales tax measure which, in cooperation with the Miami Special Utility Authority, provided approximately $8.8 million dollars in funding for the improvements to the Complex. It is understood and agreed that these actions constitute adequate consideration for the contractual rights conferred under this agreement as well as under expected future renewals of this agreement. Additionally, if needed, the City shall provide sufficient staff and IT resources to assist and implement a calendaring resource for purposes of scheduling events at the facility. 8. Non-Exclusive Use. The parties agree that City’s use of the Complex shall not be exclusive. The MCFA and City acknowledge and agree that the Complex will be marketed, scheduled and utilized by the MCFA for other events including, but not limited to, other community events and private bookings. All conflicts in proposed scheduling will be conclusively resolved by the Trust Manager or, if deemed appropriate by the Trust Manager, the vote of the MCFA Board of Trustees, whose decision(s) in such matters shall be deemed final. 9. Insurance and Indemnity. City agrees to maintain liability insurance in reasonable amounts insuring against damage to property or personal injury, including death. City shall cause MCFA to be named as an additional insured party. To the extent permitted by Oklahoma law, City agrees, in addition to providing insurance coverage, and not in lieu thereof, to indemnify, defend and hold the MCFA harmless from any liability for any action of commission or omission of City, and its employees, agents, students, guests and invitees. 10. Force Majeure. Neither party is liable for failure to perform an obligation under this Agreement if such failure is a result of Acts of God (including fire, flood, earthquake, storm, hurricane, pandemic or other natural disaster), war, invasion, act of foreign enemies, hostilities (regardless of whether war is declared), civil war, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, nationalization, government sanction, blockage, embargo, labor dispute, strike, lockout or interruption or failure of electricity, utility or telephone service. If such event(s) result in substantial damage to the Complex, then either MCFA or City may elect to terminate this agreement without further or other obligation to the other. MCFA/City of Miami Field Lease Agreement Page 2 of 4 46 11. Flood. Both parties acknowledge that the Complex site has been subjected to repetitive flooding. Further both parties understand and agree that present or future flood mitigation ordinances, state or federal statutes, state or federal regulations, or flood insurance requirements may, in the future, substantially impair the intended use of the Complex and/or any substantial improvements to the Complex. In such event, either MCFA or City may elect to terminate this agreement without further or other obligation to the other. 12. Agreement to accept use of Complex “as-is”. Both parties acknowledge and agree that the MCFA, the Miami Special Utility Authority, the City of Miami, Oklahoma, and the Board of Regents for the Oklahoma Agricultural and Mechanical Colleges are engaged in large-scale efforts to renovate the Complex. Both parties agree that they have reviewed proposed plans for such improvements provided to date, but each acknowledges that such improvements are not complete and are subject to funding requirements, all of which have not been met. Therefore, City accepts the premises “as-is” with all faults for purposes of this Agreement. If MCFA substantially fails to complete the presently-approved and funded agreements, then City may elect to terminate this agreement without further or other obligation. 13. Amendments. No amendment to this Agreement shall be binding on the parties unless provided in a written instrument executed by both parties. 14. Severability. If any court of competent jurisdiction shall deem any provision of this agreement to be invalid or unenforceable to the extent of such prohibition without invalidating the remaining provisions unless the general intent of the Agreement is altered by the omission thereof. 15. Survival. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors. 16. Applicable Laws. This Agreement shall be construed and interpreted under the laws of the State of Oklahoma. 17. Notices. Notice to the other party is deemed conclusively given only when sent by Certified U.S. Mail, return receipt requested, to the following address(es): M.C.F.A. City of Miami, Oklahoma P.O. Box 1288 P.O. Box 1288 Miami, OK 74355 Miami, OK 74355 IN WITNESS WHEREOF, the undersigned have caused this agreement to be executed in duplicate, either of which may be considered an original, the day and year first above written. The Miami Community Facilities Authority City of Miami, Oklahoma ____________________________________ _______________________________________ Trust Manager Mayor MCFA/City of Miami Field Lease Agreement Page 3 of 4 47 Attest: Attest: ____________________________________ _______________________________________ City Clerk City Clerk [seal] [seal] MCFA/City of Miami Field Lease Agreement Page 4 of 4 48