window.dataLayer = window.dataLayer || []; function gtag() { dataLayer.push(arguments); } gtag('js', new Date()); gtag('config', 'G-X9VGCCGG49', { 'request_origin':'external' }); City Council Regular Meeting body{ margin-top: .5in; margin-bottom: .5in; margin-right: .5in ; margin-left: .5in; text-align: justify; font-family: Calibri, Candara, Segoe, 'Segoe UI', Optima, Arial, sans-serif; font-size: 14px; } table{ text-align: justify; border-spacing: 5px; padding: 0; font-size: 11pt; } td { text-align: justify; vertical-align:top; } .numberspace { width: 30px; vertical-align: top; text-align: left; } .ul {text-decoration: underline;} /* Prevents logo resizing on print */ img { max-width: 100%; height: auto; } NOTICE OF REGULAR MEETING AND AGENDA OF THE MIAMI CITY COUNCIL Tuesday, July 19, 2016 5:45 p.m. OR IMMEDIATELY FOLLOWING THE COMPLETION OF THE MEETING OF THE MIAMI SPECIAL UTILITY AUTHORITY MIAMI CIVIC CENTER 129 5th Avenue Northwest, Miami, Oklahoma Filed in the Office of the City Clerk and displayed in the main lobby of the Miami Civic Center and by posting on www.miamiokla.net. THE COUNCIL MAY DISCUSS, CONSIDER, AND VOTE ON ANY ITEM LISTED IN THIS AGENDA: blockquote { margin-left: 40px; margin-right: 0px; margin-top: 0px; margin-bottom: 0px; }@media print { a { color: black; } } 1. Call to Order                              Mayor Schultz 2. Recognize James Richardson for 10 Years of Service                                          Chris Stephens 3. Public Input and Unscheduled Personal Appearances Each person will be limited to 3 minutes on agenda items only. The purpose of this agenda item is to provide an opportunity for citizens' comments on agenda items. Council members do not engage in discussion under this agenda item, and staff members are directed not to. If you seek discussion or inquiry, please contact your Councilmember, the Mayor or the office of the City Manager. Responses to citizen comments, if any, will occur under the applicable agenda item or may be reserved for further response by phone call, personal meeting, or a posting on the website: www.miamiokla.net 4. CONSENT AGENDA By unanimous consent the public body may designate noncontroversial items to be considered in one motion and one vote.  The public body may add items from the regular agenda and approve.  Posted agenda items not added to the consent docket will be considered separately in their regular order.  Staff recommends that Item 5 through Item 24 be placed on the consent agenda. 5. Claims:  $942,125.13 as Described on the Attached Claims List                                        City Council Credit Card Claims (June 30) Claims (July 19) 6. Minutes:  June 21, July 11 (Special) & June 28 (Regular), 2016                                      City Council 06212016 Special 06282016 Regular 07112016 Special 7. Budget Amendments: #17-01 GF - Library (Receipting & Expending State Aid funds for the Miami Public Library) 8. Approve Mutual Release Agreement With Contractors Named in Ottawa County District Court Case Number CJ-2013-155                  City Council Agreement 9. Approve Oklahoma Tax Commission Sales and Use Tax Administration Agreement                    Jill Fitzgibbon BA Proposed Agreement Current Agreement 10. Approve Resolution Authorizing the Transfer of Service Weapon and Shirt Badge to Sgt. Mike Kelly due to his Retirement with the Miami Police Department per the Contract        Thomas Anderson    BA Resolution 11. Approve Contract with Jerry Whorton LLC, dba Consolidated Benefits Resources and Authorize City Manager’s signature              Kim Horn BA Contract PowerPoint Presentation 12. Approve Strategic Government Resources (SGR) Training Proposal for Ethics Training and Authorize Human Resource Director’s Signature                  Kim Horn BA Contract PowerPoint Presentation 13. Approve Certification of the Final Report for Oklahoma Humanities Council Spring 2016 Grant            Marcia Johnson BA Certification of Final Report 14. Award Bid # C17-15 to Kubota Center-Grove in the amount of $69,950; Approve Purchase of Kubota Model U55-4R3AP (12535lb) Compact Excavator with Cab and Friesen Model DE 10225 Trailer          Chris Stephens    BA Proof of Publication Bid Addendum Ditch Witch Fabick Kubota Victor L Philips Victor L Phillips YellowHouse PowerPoint Presentation 15. Approve Arvest Bank Lease Agreement # C17-15  for Kubota Model U55-4R3AP (12535lb) Compact Excavator with Cab and Friesen Model DE 10225 Trailer in the Amount of $73,472.40 Over a Five Year Period with a Monthly Payment of $1,224.54      Randy Hinds    BA Tally Sheet Lease Packet 16. Award Bid # C17-16 in the Amount of $ 86,408.30 to Legacy Farm and Tractor; Approve Purchase of 130 Horse Power 4X4 Cab Tractor/Loader with 10’ off Set Ag Disc            Todd Murphree BA Proof of Publication Bid Addendum John Deere KUBOTA Center S&H Farm Supply 17. Approve Arvest Bank Lease Agreement # C17-16 for 130 Horse Power Tractor Loader 4X4 Cab Tractor/Loader with 10’ off Set Ag Disc in the Amount of $90,759.00 Over a Five Year Period with a Monthly Payment of $1,512.65              Randy Hinds    BA Tally Sheet Lease Packet 18. Approve the Indebtedness and Arvest Bank Lease Agreement RFQ17-30  for Mini Excavator in the Amount of $47,160.60 Over a Five Year Period with a Monthly Payment of $786.01          Randy Hinds    BA Tally Sheet Lease Packet 19. Award Bid # C17-14 (Purchase and Install Chiller at the Coleman Theatre) in the Amount of $72,738.44            Justin Hilgenberg BA Proof of Publication Bid McIntosh Service, LLC Petra Services, LLC Satterlee Service Solutions Inc 20. Approve Stericycle Contract for Medical Waste Pickup Service for Fire Stations for FY 16-17            Ronnie Cline / Robert Wright BA MedPro Disposal Sanpro Service Quote North Station Sanpro Service Quote South Station Stericycle Service Quote North Station Stericycle Service Quote South Station 21. Approve Cannon Contract # C16-46 Addendum #4 Facilitated Through Lakeland Office Supply for Fiscal Year 2016-2017                Micheal Richardson BA Contract C16-14 Addendum 22. Award Bid # C17-10 to Unruh Fabrications in the Amount of $149,281 and Approve Purchase of New Rescue Truck                            Ronnie Cline/Robert Wright BA Proof of Publicaton Bid Tally Sheet Grand Truck Equipment UNRUH PowerPoint Presentation 23. Approve Olsson and Associates Engineering Agreement Dean Kruithof BA Letter Agreement 24. Acknowledge Miami Special Utility’s Letter of Engagement with Willdan Financial Services to Perform a 2016 Electric, Water, and Wastewater Rate Study                Jill Fitzgibbon/Tyler Cline BA Agreement 25. Cultural District Development Grant Award                        Marcia Johnson BA Map 26. Update Splash Pad Grant                              James Tallman BA Picture 27. Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could not Have Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9))                        City Council 28. Mayor and Council Community Announcements                29. City Manager’s Communications                                      Dean Kruithof 30. Adjournment The Mayor and City Council of the City of Miami are committed to making this meeting accessible to all citizens and if special assistance or accommodations are required, please submit your request to the city manager’s office. We also ask that those in attendance turn off or place on silent all cell phones or pagers.