window.dataLayer = window.dataLayer || []; function gtag() { dataLayer.push(arguments); } gtag('js', new Date()); gtag('config', 'G-X9VGCCGG49', { 'request_origin':'external' }); City Council Reg body{ margin-top: .5in; margin-bottom: .5in; margin-right: .5in ; margin-left: .5in; text-align: justify; font-family: Calibri, Candara, Segoe, 'Segoe UI', Optima, Arial, sans-serif; font-size: 14px; } table{ text-align: justify; border-spacing: 5px; padding: 0; font-size: 11pt; } td { text-align: justify; vertical-align:top; } .numberspace { width: 30px; vertical-align: top; text-align: left; } .ul {text-decoration: underline;} /* Prevents logo resizing on print */ img { max-width: 100%; height: auto; } NOTICE OF REGULAR MEETING AND AGENDA OF THE MIAMI CITY COUNCIL Tuesday, June 21, 2016 5:45 p.m. OR IMMEDIATELY FOLLOWING THE COMPLETION OF THE MEETING OF THE MIAMI SPECIAL UTILITY AUTHORITY MIAMI CIVIC CENTER 129 5th Avenue Northwest, Miami, Oklahoma Filed in the Office of the City Clerk and displayed in the main lobby of the Miami Civic Center and by posting on www.miamiokla.net. THE COUNCIL MAY DISCUSS, CONSIDER, AND VOTE ON ANY ITEM LISTED IN THIS AGENDA: blockquote { margin-left: 40px; margin-right: 0px; margin-top: 0px; margin-bottom: 0px; }@media print { a { color: black; } } 1. Call to Order Mayor Schultz 2. Public Input and Unscheduled Personal Appearances Each person will be limited to 3 minutes on agenda items only. The purpose of this agenda item is to provide an opportunity for citizens' comments on agenda items. Council members do not engage in discussion under this agenda item, and staff members are directed not to. If you seek discussion or inquiry, please contact your Councilmember, the Mayor or the office of the City Manager. Responses to citizen comments, if any, will occur under the applicable agenda item or may be reserved for further response by phone call, personal meeting, or a posting on the website: www.miamiokla.net 3. CONSENT AGENDA  By unanimous consent the public body may designate noncontroversial items to be considered in one motion and one vote. The public body may add items from the regular agenda and approve. Posted agenda items not added to the consent docket will be considered separately in their regular order.  Staff recommends that Item 5 through Item 16 be placed on the consent agenda. 4. Ratify all Previous Actions and Decisions by the Miami Special Utility Authority City Council 5. Claims:  $456,647.70 As Described On the Attached Claims List City Council City Claims 6. Minutes:  June 07 (Special), 2016 City Council 06072016 Minutes (Special) 7. Budget Amendments:  #16-26 GF - Library (Receipting & Expending funds from the St of OK - Dept of Libraries) #16-27 GF - G & A (Reappropiating approved budgeted funds for Qui Tam Settlement) #16-28 CIP (Reappropiating approved budgeted funds for Qui Tam Settlement) #16-29 MSUA - Transfers (Reappropiating approved budgeted funds for Qui Tam Settlement) #16-30 Street & Alley (Transferring funds to the CIP Fund to complete roof overcoat project on the PW building) #16-31 CIP - Facilities (Transferring funds to the CIP Fund to complete roof overcoat project on the PW building) 8. Approve Lease Agreement ($3150.00) Between City of Miami and Jay Reynolds of Motorhead Events LLC for Use of the Fairgrounds and Parking Area for Purpose of the Motocross Racing Event July 16,2016      James Tallman BA Contract 9. Approve Municipal Judge Chuck Chesnut Contract                  Kim Horn BA PowerPoint Presentation Contract - Redlined Contract 10. Approve City Prosecutor Glenn Beauchamp Contract                  Kim Horn BA PowerPoint Presentation Contract - Redlined Contract 11. Approve Travelers Insurance Contract for FY 2016/2017 and Authorize City Manager to Sign                      Kim Horn BA PowerPoint Presentation Contract Addendum 12. Approve Library Staff Applying for an Oklahoma Department of Libraries Enhanced Health Literacy Grant and Accept Library Services and Technology Act (LSTA) Terms and Conditions        Marcia Johnson BA Application Pictures 13. Approve Facilities Order and Service Agreement with RECtec to Provide Internet Service to the Miami Public Library Through the E-rate Program      Marcia Johnson BA Contract 14. Approve Revision of Policy FIN-2016-01 Fire Sales Tax Budgeting, Amending, and Purchasing                  Jill Fitzgibbon BA Policy - Redlined Policy 15. Approve Jeremy Hogan, Miami Public School Superintendent to Replace Dr. Terry James and Serve Ex Officio on the Miami Community Facilities Authority (MCFA)                            City Council Recommendation from School Board - Approved Minutes 16. Approve Rescheduling City Auction to July 09, 2016 Randy Hinds BA 17. Resolution Approving the Incurring of Indebtedness by The Miami Special Utility Authority; Consenting to the Issuance of Certificates of Indebtedness Evidencing the Same; Waiving Competitive Bidding Thereon; and Declaring an Emergency                      Greg Nieto Resolution 18. Authorize Mayor or City Manager to Sign Warranty Deed Conveying Real Property located at Lot 8 of Section 12, Township 28 North, Range 22 East of the I.B.M., Ottawa County, State of Oklahoma, Approximately 11.2 Acres, to the Miami Tribe of Oklahoma Once Documents have been Received      Dean Kruithof 19. Ottawa County Property Dedication to City of Miami of the Following Properties:                                  Dean Kruithof BA 9 D SW 23 D SW 30 F NE 32 F NW 110 C SE 115 B NE 119 B NE 212 C NE 228 H NW 20. Grand Army of the Republic (G.A.R.) Cemeter Mowing Service Contract C16-75 Amendment FY 16-17                Chad Masterson  BA Amendment Contract 21. Revise the City of Miami Personnel Policy Sections 4.8.6, 4.9.8, 5.7.2 Relating to Overtime Compensation Paid on Actual Hours Worked            Kim Horn BA PowerPoint Presentation Policy - Redlined Policy 22. Award Bid and Approve the Contract #C16-74 (Street Improvements: Micro Surfacing) to Lowest and Best Bid; Authorize City Manager and City Attorney to Sign Notice To Proceed Once All Required Documents are Received            Mike Edwards/Joe Waldon BA Proof of Publication Intermountain Slurry Seal Van Bothers 23. Update From Public Works on Streets                              Joe Waldon BA Project Maps 23. Amendment to Code Section 23-101 Which Requires a Valid Driver’s License for the Class of Vehicle Being Operated, Compliance With Restrictions, and Prohibiting Operation of a Motor Vehicle when the Privilege is Suspended or Revoked        Glenn Beauchamp BA Ordinance - Redlined Ordinance 25. Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could not Have Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9)) 26. Mayor and Council Community Announcements City Council 27. City Manager’s Communications Dean Kruithof 28. Adjournment The Mayor and City Council of the City of Miami are committed to making this meeting accessible to all citizens and if special assistance or accommodations are required, please submit your request to the city manager’s office. We also ask that those in attendance turn off or place on silent all cell phones or pagers.