Miami City Council
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📹 Meeting Video
📝 AI Transcript
[00:00] Okay, we are going to call to order this regular meeting of the City Council for today's
[00:09] date.
[00:10] Item two is, public hearing on proposed FY-2016-2017 budget.
[00:16] Public hearing is called for any member of the public to present to the governing body
[00:20] and the comments recommendations, information on any part of the proposed budget.
[00:24] Anyone that wants to address the council on the proposed budget?
[00:31] They're being, no, we're going to move on to item three, which is public input and unscheduled
[00:35] personal affairs.
[00:36] They want to relate to what's just to address the council on any of the agenda items.
[00:42] They're being non-edum fours, consent agenda, stamp is recommending items five to fifteen
[00:47] for the consent agenda.
[00:48] You know, is there one item that you want to pull out?
[00:51] Yeah, there's item twelve, if there's no other objection, I'll make a motion to prove items
[00:57] 5, 6, 7, 8, 9, 10, 11, 13, 14, 15.
[01:02] Okay, do we have a second?
[01:05] Second, roll call, please.
[01:07] Johnson?
[01:08] Aye.
[01:09] Western?
[01:10] Aye.
[01:11] Four of string?
[01:12] Aye.
[01:13] Lewis?
[01:14] Aye.
[01:15] Neil, if you want to elaborate on twelve?
[01:16] Yeah, I just want to make sure everybody's aware that this amended calendar for our council meeting.
[01:21] The only one that is affected is the fourth to the area of our, which is our work shop.
[01:27] It's not our regular first and third to the side.
[01:31] That's the only one that has changed.
[01:32] So, and we just changed the time.
[01:33] Just changed the time from five to thirty to four.
[01:36] To four.
[01:38] So, the workshop meetings that are the last two, not always last Tuesday, four, two, the
[01:45] year of the month.
[01:46] The time on that's been moved up from five to three to four, clock the start, time.
[01:51] Anything else?
[01:52] No, I'll put that on my commotion to prove out in the twill.
[01:54] Okay, yeah, I'll second that, roll call, please.
[01:57] Johnson?
[01:58] Schultz?
[01:59] Aye.
[02:00] Western?
[02:01] Aye.
[02:02] Lewis?
[02:03] Sir routine?
[02:04] 15?
[02:05] 16.
[02:06] 16.
[02:07] 16.
[02:08] 16.
[02:09] I hear 17.
[02:10] What?
[02:11] We have to work.
[02:12] I knew Tyler was walking up.
[02:15] I was trying to figure out why.
[02:17] Item 16, early project development packet for my annual regional airport.
[02:22] Tyler?
[02:23] Yes, sir.
[02:24] This is, we're asking for approval tonight for the early project development packet to submit to the
[02:28] FAA.
[02:29] This is for design only.
[02:30] This is for the lighting and a raw system, papies, odals, in the navids, so they help guide
[02:36] the pilots in, help give them the correct angles, different things like that.
[02:41] So, it's a really, really neat deal for airport, I mean a lot of people that fly in from, for
[02:46] example, to come to Newl, they ask, well, why don't you guys have an A-wasse, why don't you
[02:49] guys have this?
[02:50] So, it's kind of a really, and it's termed only project development just because we're early
[02:55] in the process.
[02:56] Yes, sir.
[02:57] So, what we'll do is, when you guys are pretty distant tonight, we will send this to
[02:59] you.
[03:00] And they will put it in their queue to get funding for it.
[03:03] So according to them, we already have the grant that just need to get us in the queue to get funding started.
[03:07] So the financial commitment on this is 19,320, which we do have in the budget that we ask you to approve for any type of the grant program like this.
[03:18] We are responsible for 10% of it.
[03:21] We plan on having this out of airport revenues.
[03:24] And again, a project like this is going to be very important because once we have systems like this,
[03:28] we'll have more people flying in, more revenue at the airport.
[03:32] It's really important for the airport growth.
[03:34] So Chuck and and Tyler have done a really good job on this project.
[03:39] Okay.
[03:40] So we just need a motion to approve, correct?
[03:44] Yes, sir.
[03:45] I'll make that motion to do a half a second.
[03:47] That's the kind of roll call.
[03:48] Schultz, Lewis, I forster, Western, Johnson.
[03:53] All right.
[03:53] Thank you.
[03:55] I'm 17.
[03:56] Okay.
[03:56] All four permit and MS4 program of day.
[03:59] Todd, how are you tonight?
[04:01] That's great.
[04:02] Good job with you.
[04:03] I've got Bobby Joe with me.
[04:05] All right.
[04:05] Todd, Bobby Joe, can I do a quick introduction?
[04:08] Because you are an added number of the meetings, but there have been some of our budget meetings
[04:12] that there are some questions being asked about our regulations on stormwater.
[04:16] And thought that before we get into the budget that Todd and Bobby Joe can talk about basically what we do
[04:23] under, what we call our MS4, some of the regulations that we have to adhere to.
[04:27] And just bringing you up to speed, I think a lot of you have really not been exposed to what
[04:33] we have to do here.
[04:35] And I got a very quick update because when I was serving in Branson, we suddenly went under the
[04:40] MS4 regulations.
[04:42] So we had to get a kicked off in a city like Branson, which was very interesting.
[04:45] So another Todd and Bobby Joe has done a terrific job on what we're supposed to do, just wanted
[04:50] to give you an update on it.
[04:51] Okay.
[04:53] And on that, the reason we're both here is because when we originally was thinking about doing
[04:57] this update, we were thinking stormwater program, but I wanted to update you on the permits
[05:02] because there's actually three different stormwater permits.
[05:07] And then Bobby, she wrote the program for the stormwater, so I'm going to let her do that part of it.
[05:12] But first we have the OKR4, which is actually our MS4, which is an inescal separate storm
[05:19] system.
[05:20] So it kind of covers all the stormgradings, ditches, and pipes that take the stormwater
[05:27] to the rivers and the creeks, and she'll get more detail in that a minute.
[05:31] And then we have the OKR5, that covers industrial stormwater discharge.
[05:36] And what that is is EPA made, when they did this stormwater, they made a list of industries.
[05:44] And if your municipality has a stormwater permit and has these industries in your municipality,
[05:52] then they must have their own stormwater pollution prevention plan.
[05:57] And actually they have their own permit.
[05:58] We have three of them.
[06:00] first station, the white square treatment plant and the airport. Some of the thing a couple
[06:05] of requirements we do and I was who have to do monthly inspections for pollution prevention
[06:10] and then we do monitoring of our outfalls and then every year at the end of the year we have
[06:16] to turn in what they call an ACER report and I'm going to read that because I never can't remember
[06:20] what it is but I gotta get my glasses on. It's actually an annual comprehensive site compliance
[06:27] evaluation report so that has to be turned in every year and then we have the okay R10 that
[06:34] covers stormwater drainage from construction sites. So how that works is if if a contractor wants
[06:42] to come in and build something that disturbs an ACER or more ground they have to submit a
[06:50] pollution prevention plan and a soil and erosion control plan to DQ and get a permit.
[06:56] The other part of that is if you have a construction site inside a
[07:03] sensitive water body the permit wanted us to do something more stringent.
[07:08] The Ocial Rivers of sensitive water body it's on the 303D list for impaired water bodies. That's
[07:16] 303D list is I list of all the streams and rivers that are impaired for some reason or another.
[07:22] The Ocial Rivers is impaired for TSS total suspended solids. So what we elected to do was
[07:30] downsize that to a half acre more but those permits I can do they don't have to go through DQ.
[07:38] And then like to point out one more thing about the stormwater permits because they're so different
[07:43] like the wastewater plant when I get a permit for it it kind of tells you what you gotta do
[07:51] and what testing you're going to do what you gotta meet and you just follow it. But the stormwater
[07:57] permits they're written where you have to write a program to meet those requirements and send that to
[08:05] DQ and get it approved. And Bobby Bobby just got through writing what I think we turned that in and what
[08:11] anywhere. January. January and we're waiting for a result from that still so all that heard
[08:18] we're talking about that part. Okay well basically back in 1999 EPA decided that
[08:28] a quality of water was deteriorating and of course it's that's water sustains life of all all from
[08:36] kinds. And you put your mind down so not as tall as Todd. Okay so anyway EPA in at 99 said
[08:45] we've gotta do something we gotta try to clean up our waters and so they came up with what's called
[08:52] the phase two stormwater regulations that's creating a permit when they did that the state of Oklahoma.
[09:00] We requested to be our regulatory agency.
[09:06] So we don't answer to EPA, we answer to ODEQ.
[09:12] And it took ODEQ five years past EPA coming up with the program.
[09:20] For them to come up with the permit to make anybody that has 10,000 population up to 100,000
[09:29] by this permit.
[09:31] So our first permit for five years, five year permit, passed in 2005.
[09:41] And it expired 2010.
[09:45] However, it took ODEQ five more years to re-issue the second one.
[09:49] So that one just passed here in October 1st of this year, became affected November 1st.
[09:57] And it will expire on the 2020 October 31st.
[10:04] But this permit as Todd said, there's regulations that EPA says needs to happen.
[10:12] DEQ has put it in a permit and told us, these are the things you need to do.
[10:18] Now you need to tell me how you're going to do that.
[10:21] So then we have to come up with a stormwater management program.
[10:26] It's called an SWMP and it's rather large.
[10:32] And so a lot of it, a lot of the things you have no choice, they, you're only option is how
[10:39] you choose to come up with their end result.
[10:43] So basically this year, the new things that they wrote in the permit are the only things that
[10:51] really need to be addressed because we've already addressed the others.
[10:54] We just need to keep going on with them.
[10:59] What the requirements are for this permit is that there's six minimum control measures that
[11:09] DEQ wants us to try to prevent pollution.
[11:14] And one way is with public education.
[11:18] So the minimum control measure number two is involving the public.
[11:24] MCM3, a list at discharge, elimination and detection, basically illegal dumping.
[11:32] MCM4, construction, we have to control erosion and pollution from construction sites.
[11:41] Post construction is the biggie for this new permit.
[11:45] It's huge, low impact development.
[11:51] In pervious, they don't want impervious anymore.
[11:53] They want most everything.
[11:55] You know, still at the water can soak in.
[12:00] instead of going to the to the river. And the last one is the basic pollution prevention
[12:05] and good housekeeping. And that's that's for us, municipality, basically, to make sure that
[12:13] all of our facilities are doing what they can do to help control the pollution. I don't know,
[12:22] a lot of people don't realize that it is a total different infrastructure. So anything that goes
[12:29] into an intake or anything like that, anything that rains within the city limits is going to
[12:40] go into the Nio Show without getting treated. So whatever pollution is out there, somebody
[12:46] spilled some oil, somebody washed their car on the street, grass clippings, all that, is eventually
[12:53] going straight to the river and causing a worse problem with our condition of our 303D
[13:01] and TAR Creek as well. So for those minimum control measures, I derived a program
[13:08] the storm water management program and address each one of those six MCMs using best management practices
[13:16] and what they BMPs. What I had to do was tell them, if I'm going to have to work on MCM1 public education,
[13:28] here's how I'm going to do it. I'm going to hand out brochures. I'm going to use the city website that
[13:34] kind of thing. And LIA have to report to them. Let them know and quantify what I've done when I've done it
[13:44] and that's just about as big as the actual storm water program at Selfie Gem and it will report.
[13:53] We have, the collectively this year for this second five year permit, we have approximately 80
[14:04] BMPs that cover all of the six MCMs, minimum control measures. And then we have to do that. It's
[14:12] called MEP to the maximum extent practical. As long as we can prove that, then we stay in compliance
[14:21] basically. So we haven't heard back yet from our notice of intent, the end our storm water permit that we just
[14:29] wrote. So we don't know if it's been denied, it'll be approved. We haven't heard yet, but it has been paid for.
[14:37] So maybe that's why they're not in hurry. But anyway, there's some other, I mean we have to
[14:48] do streets we're being, we have to develop SOPs, ordinances is a big thing, inspect all over facilities.
[15:00] So, as Todd had said, we have to inspect all of our outfalls.
[15:03] There's 39 within the city of Miami, and outfall is where water will convey and enter
[15:11] into waters of the U.S. whether it be TARC Creek, Quail Creek, Neo-Showed as a matter.
[15:18] So we have to inspect them manually, and also tell DQ what our results are.
[15:25] And then there's that complaints.
[15:30] We had to address that, or if anybody had any concerns.
[15:36] I don't know a couple of years back we had the news record called us, because a woman
[15:42] had called and was scared what's happening is everybody can die in Miami because there
[15:49] was yellow on all the streets everywhere.
[15:54] So we had to go out, and you literally have to trace it back, and there were places that
[16:01] it looked like somebody had just dumped yellow, bright yellow paint in some of our outfalls
[16:08] and stuff like that.
[16:09] And what it was is we had had a storm, and it was right just prior to pollination.
[16:16] And so everything exploded off of the trees all at once, and it was just pollen, but it was kind
[16:22] of a big thing.
[16:23] So is there any questions?
[16:25] I'm just kind of curious, it seems like a gigantic task.
[16:31] Are we fully implementing called the policies, and it is, it's showing violations for people
[16:38] who are not in compliance with it?
[16:41] We do have an ordinance ordinance 1537.
[16:45] We do have the authority to, yeah, I mean if we get, if we notice anybody violating anything
[16:57] within our stormwater ordinance, we are allowed to go out and inspect, we can do administrative
[17:08] penalties, civil penalties, criminal penalties, but we have not had to do that.
[17:15] We have had calls, and we've gone out there, and then you trace it back, and it's totally
[17:21] fine potable water, or we've issued, you need to clean this up immediately, and we go back
[17:28] and inspect, and we'd not had to ever go past just talking to the offender.
[17:36] So.
[17:40] More questions?
[17:41] No, okay, thank you very much, we appreciate it.
[17:46] I have a team, there's nomination to appoint Jordan board to the board, to the Miami
[17:51] downtown redevelopment of 343-year term ending June of 2019, I think I mentioned the last meeting.
[18:00] a little bit about Mr. Boyd and he has agreed to serve on the MDI and an empty spot and so I
[18:06] put forth his name nomination for that spot. I'd like to get a most new program mayor's
[18:12] nomination of Jordan Boyd. It's a second. Roll call please. Johnson. All right. Fourster. All right.
[18:20] Lewis. Hi. Weston. All right. Thank you. Item number 19 from all. I'll always
[18:26] FY 2016-17 municipal budget and resolution regarding city Miami. Oklahoma budget for fiscal year
[18:34] 2016-17 and establishing budget amendment authority. Do you want to start me? I'd be happy to.
[18:40] I think that on this budget we have a little good news and bad news and I'm going to ask Joe
[18:45] to go to detail on we do have our insurance quotes that come in at this time of the year. I think
[18:53] this is something we're going to be working on trying to keep this from happening. Now the good news
[18:57] is that our property casualty insurance actually came in under what we had anticipated in the budget. So
[19:04] that really doesn't have anything but a good effect on our budget. But our insurance of course and we're seeing
[19:11] just nationwide our insurance rates went up significant health insurance exactly and I'm going to ask
[19:16] Jill to kind of go over how much they went up over what was in our prepared budget and how we're dealing
[19:22] with that and this would be part of your budget approval tonight if you agreed with what we're doing.
[19:27] Other than that we've made no changes in the budget that we have discussed we're pretty much ready to
[19:33] go especially with the work plan that we're outlining unless you have any additional changes or questions
[19:38] at this time but I think these are probably the biggest changes to the budget since the last time we
[19:43] talked about it and I'll let Jill and Lindsay go into the detail at this time if it's okay.
[19:48] So $319,000 and some change I can use $390 are what we budgeted and then our numbers that came in we were
[20:02] under budgeted by $319,000. So what we're proposing to do is take the money from a rainy day
[20:12] transfer so we were going to transfer money over from the MSUA to the rainy day so instead of doing that
[20:17] we wanted to we've got a proposed to put $319,000 to our health insurance fund it's called the insurance
[20:23] fund but it is for health insurances and reduce the amount to the rainy day so that would reduce the rainy day
[20:30] transfer from MSUA to $166 for one year for one year yeah if we as for what's proposed is to take
[20:41] $2 million out of the rainy day fund to rehab this building and make it more where the public is kind
[20:48] of put in one area so we know who's in the building at one time it's really a safety issue for everybody
[20:55] because if we ever had an event we wouldn't know exactly where everybody is at all times.
[21:00] So that's very important, but if we take the 2 million out, we had proposed for the next seven
[21:06] years to repay the rainy day fund.
[21:09] So the first payment, which would be 1617 would only be 166 because we took 319 and took
[21:15] it over to the health insurance fund.
[21:18] The remaining six years would be a $305,000 transfer to the rainy day to make up the difference
[21:24] for that 2 million.
[21:25] Does that make sense?
[21:26] Yeah.
[21:27] Which are original amount we had, but we had put in there was 286, so it only increased
[21:32] about 20,000 over the next for six years.
[21:35] Yeah.
[21:36] So the other side of the market is just going to be less the first year.
[21:39] The first year.
[21:40] The first year.
[21:41] What kind of balance is that?
[21:42] Leave it for any day.
[21:43] Up 4 million?
[21:44] At the end of this year, at the end of 630, if 17, it'll be 4,458 and 750.
[21:49] And that's assuming we take the entire 2 million properly as we go into that process.
[21:54] I don't think we would be drawing as much.
[21:56] We probably would be working with the design bill contractor and going into it on a gradual
[22:01] basis.
[22:02] So in other words, we're not going to be taking 2 million out of medium.
[22:05] Correct.
[22:06] As needed, only.
[22:08] I would like to point out on health insurance.
[22:10] You'll remember that we made a decision to hire NFP as a broker.
[22:15] And what I'm recommending is doing this this year, but what we have to do and what the reason
[22:20] we hired the brokers, we have to actively manage our health insurance.
[22:23] We've not been doing that.
[22:25] We have a number of different proposals that NFP is both said to get us through this
[22:31] home right now, what we're doing is budgeting to what's called expected claims.
[22:36] NFP is also asking us to go into something that we've not had before, and that's aggregate
[22:41] insurance.
[22:42] In other words, in the past when we've self-funded, there was always a possibility of having claims
[22:48] that could far exceed the amount of money that we budget.
[22:52] Now, by this, by doing what we're talking about making it for 319,000, that is budgeting
[22:58] to expect claims.
[22:59] Now, there's still where the aggregate insurance will come in, is still about a gap of 400,000
[23:05] roughly.
[23:06] But before we had no gap whatsoever, it could be a million or more under our self-funded plan.
[23:12] So already NFP is making recommendations to us not only to be able to understand exactly where
[23:19] we would be.
[23:20] In case we had some very large health insurance claims, and we all know that you can get in,
[23:25] but also to start actively managing.
[23:27] Active management means that we would have more basically preferred providers where, for
[23:34] such, some types of insurance, or some types of procedures, there would be a preferred provider
[23:39] that we would have people go to, or else they would make larger claims.
[23:43] We're going to have to look at what employees pay.
[23:45] There's no two ways about it.
[23:46] We're going to have to look at different programs, wellness programs, to try to keep people
[23:52] from getting sick, in other words.
[23:54] So this is probably the last year that we're going to be coming in and saying, well, we had more
[23:59] money we had.
[24:00] more experience, health insurance costs are going up. We've got to actively manage it.
[24:05] Otherwise, it's going to get out of control. This is not unusual to my
[24:09] aim. This is what almost every city in the nation is going through. Anybody that
[24:13] provides health insurance is going through. In fact, if anything, we're probably a
[24:17] little late to the party. But one of the important things in doing this is we've
[24:22] got to work with our employees. This is a major benefit that we provide people. And
[24:26] if we're going to be making changes in it, we need to let them know what's
[24:30] going to happen so they can also have plans and also have input as to how we
[24:34] deal with this. So this is going to be a major activity over the next few months.
[24:39] We did not anticipate it was going to be as high as it was, but I think even with
[24:44] Senator Lankford was here last week, he indicated how much health insurance is
[24:50] gone up all over the place. So it's just our way of having to deal with it. But we have to take
[24:55] a better control of it and we're in that process.
[24:59] Okay. Questions are really the only difference between the budget as we've looked at
[25:05] the last couple of times is this change and adjustment to cover our 319 shortfall and the
[25:14] payback time. Payback period would be a little bit different to your house.
[25:22] If there are no questions, do we have a motion to approve?
[25:26] I'll make a motion to approve. Second.
[25:29] Second. Roll call, please.
[25:32] Question?
[25:33] Aye.
[25:33] Johnson?
[25:34] Aye.
[25:35] Forster? Aye.
[25:36] Lewis?
[25:37] Aye.
[25:38] Shelds.
[25:39] Aye.
[25:40] Thank you. And thank you ladies for your hard work and HR department also.
[25:45] I'm 20 out of new business. Any new business?
[25:49] Okay. Mayor and Council committee announcements. Any announcements?
[25:55] One mayor.
[25:56] Send a clock. No, you went and saw a point for a national championship.
[26:01] Awesome.
[26:03] What's school?
[26:04] Well, I don't know where everyone's shirt. I haven't.
[26:07] I don't put all over what shoes national championships don't sure to come back going.
[26:11] I don't know.
[26:15] This is on record. I could be held against me.
[26:20] Is this city manager having any communication?
[26:24] Actually, two very good things.
[26:27] Number one, I think of the last meeting we finished tonight said that it was just before there was going to be a vote by Opa on Route 66 landing.
[26:36] And Route 66, it was recommended by staff and it was approved by the board.
[26:41] So we now have that program in which we're looking at in the courier of town about 17 single family homes.
[26:47] We'll transfer properties from the county and make that available.
[26:51] Working with them right now on parking in the area where these people can park.
[26:56] And I think it's just a positive all the way around.
[27:00] the single family homes would remember what I call the Robinson building or but people know the harvest time
[27:04] that's going to be converted into loft apartments for seniors which means 55 and older so a lot of
[27:11] us around this table could live there if they want to. But anyway that's great news and I think everybody
[27:16] that was involved with us, everybody it helped, they deserve our things because this could be the
[27:23] start of something very good for my and that was something we needed. The second very good thing is we
[27:27] got word on the splash pad we have been granted the splash pad grant and as I put out to staff
[27:33] it's 39 seconds of celebration and then a lot of hard work because we have two state agencies involved
[27:41] one is ODEQ because the identified area, the Department of Tourism which gave us the grant,
[27:49] is well aware that we're talking about it at the Eagle picture poverty but also that they have a
[27:56] relatively tight time frame and right now working with ODEQ they're indicating that they may not
[28:02] be able to demolish the building until right after the first of the year. So our job right now is to make
[28:09] sure that we can mesh the timing of the demolition of the building and the timing that we have of the splash
[28:15] pad. We're going to have to be working on that very closely right away. We believe in that area that
[28:22] for some reason we can't mesh that right now we might have some other areas in our land that we own
[28:29] in the park in the Joe Pollock field area where the splash pad can go in. In other words we're going to have a
[28:34] splash pad in my end of that. No way it's answered but that was another very good news and I know a lot of
[28:40] people in public works and parks worked very very hard on this one and it's something that I think once this
[28:46] all said and done is going to be great for our kids so two good news items so I'm going to end it that.
[28:51] Awesome thank you. I am 23 as a German we have a motion to adjourn.
[28:55] I have a second.