Miami City Council
⚠️ DISCREPANCIES
⚠️ Discrepancies & Missing Documents (3)
⚠️ No Official Agenda Document
The city has not published an agenda document for this meeting on AgendaCenter. This is a transparency concern - agendas should be publicly available before meetings.
⚠️ No Official Minutes Published
The city has not published official minutes for this meeting. Under Oklahoma Open Meeting Act (25 O.S. § 308), minutes of all public meetings must be kept and made available.
🟡 City Has Not Published Minutes
Our transcript is complete but the city has not published official minutes on AgendaCenter. This may indicate a delay or failure to comply with open records requirements.
📹 Meeting Video
📝 AI Transcript
[00:00] Okay, we are now one to call to order the regular meeting of the Miami City Council for today's
[00:15] day.
[00:16] Item two on the agenda is Proclamation declaring May 17, 2016, Greg Smith Day.
[00:22] I've got a proclamation I'd like to read to you.
[00:26] I could pretty well express as everything that we feel about Greg.
[00:31] Whereas May is brain cancer awareness month and whereas Mayor Rudy Schultz and the Miami City
[00:36] Council believe it is important to recognize citizens who distinguish themselves by various
[00:41] means and who have made significant contributions in our community.
[00:45] And whereas the Miami City Council believes that Greg Smith is such an individual or the
[00:50] of being recognized for his significant contributions to this community and whereas Greg was
[00:55] an honorable family man and especially proud of his son, Spencer, and Sutton.
[00:59] Whereas Greg was a lifelong member of Miami First Baptist Church where he served as
[01:04] Deacon and Treasurer as well as taught youth Sunday school.
[01:07] Whereas Greg graduate is valedictorian in Miami High School class of 95 and continue to
[01:13] his education at Oklahoma State University, the Oklahoma State University, graduating with a
[01:19] degree in finance in 1999.
[01:22] And whereas Greg attended the University of Oklahoma School of Law, graduating with his
[01:25] jurist doctorate in 2004, it was a member of the American Bar Association and the Ottawa
[01:30] County Bar Association and whereas Greg Smith has provided support and leadership throughout
[01:36] the city of Miami in various civic and charitable organizations including but not limited
[01:41] to chairman of the Miami Downtown Redevelopment Authority, served on the Miami Economic Development
[01:47] Services Board, Miami Public Schools and Richmond Foundation and a member of the Miami
[01:52] Area Chamber of Commerce as well as coaching youth basketball and baseball.
[01:57] And whereas in 2012, the General Records selected him as one of 40 achievers under 40 and
[02:05] whereas Greg was the recipient of the head for the cure keeping the faith award for the Kansas
[02:11] City Area in August of 2014 and whereas being a father friend and mentor to his two sons
[02:17] Spencer and Sutton was one of Greg's greatest honors, matched only by the joy of being
[02:22] Julius husband and friend and confident on it.
[02:25] Now therefore, be it resolved that mere shelves in the Miami City Council do hereby declare Tuesday
[02:31] May 17th, 2016 as Greg Smith day within the city of Miami and witness where I have here
[02:39] on to set my hand and cause the seal of the city of Miami to be fixed on the 17th day of
[02:44] Miami and if you would come up please I have some copies that I would like to present
[02:50] Julie and I know we have the larger frame.
[03:00] Okay, item number three is public input and unscheduled personal parenthesis if there's anyone in the audience that wishes to address the
[03:42] council on any of the agenda items.
[03:45] Item number four is a consent agenda staff is recommending item of five through 11 to be placed on the consent agenda.
[03:55] There's no discussion on any of those items.
[03:57] I have an entertain the motion.
[03:59] There's no objection.
[04:00] I'll make that motion there.
[04:01] And second.
[04:03] Second.
[04:04] Roll call.
[04:06] Johnson.
[04:07] Aye.
[04:08] Lewis.
[04:09] Aye.
[04:10] Forester.
[04:11] Aye.
[04:12] Aye.
[04:13] Item number 12.
[04:16] Is a fire sales tax budgeting amending a purchasing policy.
[04:21] Jill.
[04:23] Back in 2003 voters approved proposition number two that allowed the Ottawa county, a lot of the county to
[04:29] Levy of one 10 sales tax, which would be divided equally among the fire departments in Ottawa county.
[04:35] The purpose is was pretty broad.
[04:38] It, it's as purchase of equipment, general operation maintenance, training, new construction improvements to buildings.
[04:45] So it's very pretty broad.
[04:48] Our charter states that claims along with related supporting documentation shall be submitted to the city council for payment authorization.
[04:57] Because these monies are designated to the city for fire protection.
[05:03] We feel like a policy is is probably what we need to have.
[05:06] So we make sure that the money runs through you guys are approving the purchases.
[05:12] I did earlier today in the special meeting.
[05:14] I showed you their proposed budget for next year.
[05:17] This policy would be part of that.
[05:19] It actually formalizes how the city is going to.
[05:24] Budget the money approved for spending.
[05:27] And men's a budget and then just the process on how that works and how everybody.
[05:32] How their what their responsibilities of their department will be.
[05:36] I wrote the policy and then I let Chief Klein and Captain Wright take a look at it.
[05:43] I'm not sure if they showed it to others.
[05:45] I'm sure they probably did.
[05:46] We have a policy review committee.
[05:48] I had them look at it.
[05:49] I also had legal look at it.
[05:52] So if you guys want to talk about it specifically.
[05:54] We can.
[05:55] If you have any questions.
[05:56] I'd also share this with Ottawa county.
[05:58] Yes.
[06:00] Just a couple of questions, Jill, when a claim is presented to the council, it's for payment
[06:11] authorization, but the funds are actually held by the county, is that correct?
[06:15] That is correct.
[06:16] So they will actually go through the process, too.
[06:19] Yes.
[06:20] Yes.
[06:21] That's what I thought.
[06:22] I just want to make sure.
[06:23] It sounds like we'll be paying the bill, but we're not, we're just saying the council authorized.
[06:29] Yes.
[06:30] They did budget.
[06:31] So if they, like they, one of the things on the budget was the SCBAs.
[06:36] So if they're ready to purchase them, I've created a form, they'll fill out the form.
[06:40] We'll put it on the agenda.
[06:41] You guys all prove it, it'll probably be on consent unless you want to pull it out to talk
[06:44] about it.
[06:45] You guys will prove it, they'll go out and purchase them, they'll bring the invoice, and that
[06:50] form a proof form, because there's a place for you to sign, to finance, and then finance will contact
[06:56] auto-accounting and ask them to pay that invoice.
[06:58] So that'll be on a reimbursement basis, and that way, they'll actually pay the vendor
[07:04] direct.
[07:05] Okay.
[07:06] Okay.
[07:07] How many fart apartments are in auto-accounting?
[07:09] Wow.
[07:10] I don't know that.
[07:11] I wonder how many of this is going to fund?
[07:13] The sales tax amount.
[07:14] Is there no?
[07:15] When you count the Tribal's apartments, I think nine cents right.
[07:18] It does sound right.
[07:20] Yeah.
[07:21] We get the, what they normally get, very conservative is about $2,000 to $2,100 a month.
[07:27] But that's what the city's apartments are.
[07:29] That's the city's portion.
[07:30] Right.
[07:31] But as you we looked at earlier, it's the city portion, the other departments are getting there.
[07:36] They're the same amount, really.
[07:38] Did you understand that?
[07:39] Yes.
[07:40] I'm not sure if that was what you were asked or not.
[07:44] So it made that eight cents made, it provides funding to eight or nine different departments.
[07:49] Yes.
[07:50] But we looked at what's just for the city.
[07:51] Yes.
[07:54] I think it's great.
[07:56] Great idea.
[07:58] Any other questions or comments?
[08:00] We have a motion.
[08:02] Motion approved.
[08:03] And a second?
[08:04] A second.
[08:05] Opa.
[08:06] Western.
[08:07] I.
[08:08] Johnson.
[08:09] Aye.
[08:10] Forster.
[08:11] Aye.
[08:12] Lewis.
[08:15] I.
[08:20] OK.
[08:21] Adam 13.
[08:22] Naming.
[08:23] New animal shelter facility.
[08:24] Dean?
[08:25] Well, you're on our last minute.
[08:26] There was a discussion.
[08:27] I think raised by council member Johnson about naming rights or something for the
[08:31] animal shelter.
[08:32] After there's been a proposed name for this shelter, a name that's been thought about.
[08:38] And that's naming it after Mrs. Kehili and also former Mayor Ketcher, that they were both very
[08:46] ardent supporters for this, did a lot for animals in this community.
[08:51] And we kind of talk about it and everything, but I just thought it might be better just to say,
[08:56] would we want to name this the Ketcher Kehili animal shelter?
[09:00] and possibly bring it as a resolution at a later time,
[09:04] throw that name out there.
[09:05] If anybody has another suggestion or an idea,
[09:08] they might be able to share it with you,
[09:10] but it seems that it's better to just start with
[09:12] a suggestion rather than having things
[09:15] that might be floating out there.
[09:17] But I know that their actions and their work
[09:21] predated me and my coming back to my end of
[09:23] but what I'm seeing as an end result
[09:25] has been very good for this community
[09:27] and it seems like it'd be very worthwhile.
[09:31] So what you're basically, we're making the
[09:33] public aware that this is a proposed name.
[09:36] Yes.
[09:36] And if there are any other suggestions
[09:38] that they should contact their council member
[09:41] or the city directly with any other suggestion.
[09:44] But after a period of time,
[09:46] if not, I think we should bring you a resolution
[09:49] we should just name it after these two people.
[09:51] And we, I know we've been asked us a few times
[09:55] by meal, but do we have a projected completion date?
[09:59] August.
[10:00] Okay.
[10:01] August 15th is what we're concerned about.
[10:04] Okay, so be nice to have this result
[10:06] by the time we do the ribbon cutting.
[10:07] Right.
[10:08] So what's plan on resolving it?
[10:11] Sometime, first meeting in July.
[10:13] So if you have any suggestions,
[10:15] members of the public, please come forward with them.
[10:18] Send.
[10:19] Okay.
[10:20] Can I ask a question?
[10:21] Who fought with the second name?
[10:23] Can he read?
[10:24] It was in a digital order.
[10:26] She was a long time volunteer that kept
[10:30] the one on a digital central,
[10:34] going almost single and late for very long time.
[10:36] Yeah, we just approved the utility waver for.
[10:39] I read.
[10:40] Right.
[10:41] Okay.
[10:42] And then America.
[10:43] It was the other one.
[10:44] Yeah, I know.
[10:45] I just didn't know who.
[10:46] I didn't know Irene's last name.
[10:48] Any other questions?
[10:50] Or are there any on that topic?
[10:51] What are I being asked to take any action tonight?
[10:53] Or just discussion.
[10:55] I think it's floating at right now.
[10:56] It was a trial.
[10:57] Yeah.
[10:58] I'm 14.
[10:59] Resolution to weigh the fees for billing permits
[11:01] and inspections for the Miami Public School
[11:03] 2016 bond construction projects.
[11:06] Travels is popping up here.
[11:07] But I'm going to do a little bit of an introduction.
[11:09] I'll think you mind.
[11:10] Yeah.
[11:11] I want to make it very clear that this is an item that has been
[11:16] initiated internally by staff, not by the school board.
[11:20] And not by the schools.
[11:22] But we're very happy that the bond issue was approved.
[11:25] And they are getting to work on these schools.
[11:29] There would be about $9,000 in permitting fees.
[11:32] It would be paid to the city as part of the projects.
[11:35] The re-roofing, the additions to the buildings and things such as that.
[11:39] And I do know that when the election was taken place,
[11:42] there was a question about, you know, what fees and things like that would
[11:46] have to be paid as part of this.
[11:48] And our thought was that the schools are no different than us.
[11:52] They are, you know, it's hard for them to get money.
[11:55] And this is something that's overdue.
[11:58] And we can certainly live.
[12:00] without $9,000. And that's $9,000. It can go into these buildings. It's just a little bit more
[12:05] that they can stretch those bond dollars. So what we're asking you for permission is to go ahead
[12:11] and wave the fees for building permits and inspections for the public schools. Now we'll still do
[12:15] the inspections. We'll still do everything there. So don't think they get a free ride there,
[12:20] but we're not going to charge it for it. I think that's a good intergovernmental activity for us.
[12:26] And our attorneys assured us, we have the right to do that.
[12:29] The political, there's a state statute that I'll promise to do.
[12:34] Right, we don't have to put a cap when they use, so it's approximately $9,000.
[12:37] I don't think it's, I mean, we're just waving. What I thought, not yet. And then I've,
[12:44] based off what I was given by the schools, which is in front of you, it's kind of outline of what's
[12:50] going to be done. And I just kind of basically looked at that, gone off that on what our fees are going to be
[12:56] going to be looking at. And that's, we anticipate that somebody might, how much are we getting up?
[13:01] That's an estimate. Yeah, yeah, yeah. There may be, I mean, there's,
[13:04] they're going to have to change orders, things like that. I mean, so it could be,
[13:08] little less could be a little more. But are there subs still required to have the city? Yeah,
[13:13] there's subs are still plenty. Yes. Yes. Yeah. Okay. It's just that we're not going to charge.
[13:19] We can form a form what I understand they hired a construction manager last night.
[13:23] And the architect is very close to getting the plans finished, so. And this is,
[13:29] any work involved with the 2016 bond? Yes, project. Yes. Correct. Okay.
[13:34] It's trying to stretch those dollars. Okay.
[13:38] I would like to take that back then to watch it. Yes, to wave the fees for permits and inspections
[13:44] for the 2016 bond issue. And do we have a second? That's like roll call. Thank you.
[13:50] Lewis. I Johnson. All right. Forster. All right.
[13:54] Listen. All right. Show. All right. I don't think there's continuation of discussion of the proposed budget.
[14:00] And you think any other questions, ladies or gentlemen that have come to mind since we were meeting earlier?
[14:09] I just, to me, it's up to y'all. But I would just ask it during our workshop. We might add this
[14:14] in this case. There is some questions that I'm happy to. Good idea. So be sure to list out as an agenda item.
[14:21] Yeah. Next year is our workshop. Okay. Item 16 is new business and you need business dean or anyone
[14:29] of your own it? Okay. Seventeen is mayor and council community announcements. I have one there. Just so everyone
[14:37] knows it's summer time. And tomorrow is the last day of school. So I would just make sure staff is aware
[14:44] and everybody's window out in community. Everybody's heads on swivel because you're going to have to be
[14:48] entering the ramp. So that being said, the next item that I wanted to make note of is our annual girls
[14:55] softball is headed off on the 18th going to be played in the National Tournament.
[15:00] I think you might even be able to stream that, so on.
[15:02] New school, yeah.
[15:03] Going in here.
[15:04] It's all I got.
[15:05] No, thanks for that.
[15:06] Thank you, Brian.
[15:07] OK.
[15:09] 18 is City Manager Communications Dean.
[15:12] Three very quick ones.
[15:13] First off, I just want to congratulate Amanda and the CVB for the radio.
[15:18] I think by all measures, both formal and informal
[15:23] probably the biggest and best radio they've ever had.
[15:25] Number of people, number of participants, number of people that have been
[15:29] in the stands.
[15:30] I know, Amanda's exhausted, but that had a great job as usual.
[15:34] And so the radio committee, and just wanted to congratulate them, also we have the
[15:38] job and blasters here last Thursday.
[15:41] And the crowd was not as big as we had hoped.
[15:43] I think it was kind of the first time we did something like this.
[15:47] And I think we had about 1,150, 160 people in the audience.
[15:52] But the blasters couldn't have been more pleased.
[15:56] I was a little concerned about the number of people that showed up.
[15:58] But their hope point was this expose this team to the region.
[16:02] And they want to think of themselves as a regional team.
[16:05] And also a commitment to art, staff, my, my high school and RBI.
[16:12] But the first thing I've heard when I walked in and introduced myself and from several people in
[16:18] the blasters is they absolutely love that field.
[16:23] They said it's one of the best they've ever played on.
[16:26] And that really says something about what my aim was done for the high school baseball team.
[16:31] But again, the blasters couldn't have been happier and they're already talking about coming back
[16:35] next year.
[16:36] I'll have a couple of people, church, ask me if they're coming back next year as well.
[16:40] I hope so.
[16:41] And our hope is that those 150 that were there and had a great time.
[16:44] I think I saw Jill and Ed Jill's husband for the first time there.
[16:47] And I think they all had a really good time.
[16:49] And the hope is that word of mouth next year is going to be a lot more people.
[16:53] They're planning on trying to do this in other cities and in the four states as well,
[16:57] which I encourage them to do.
[16:58] But as I said, we might not have had as many people as we would have liked.
[17:01] But the ball team couldn't have been happier with my Emma.
[17:04] I'm very proud of that.
[17:06] And the final thing is that we were made aware by the Route 66 landing proposal that the
[17:14] of the board is going to be meeting tomorrow.
[17:17] And the staffers are recommending funding, they're proposal.
[17:20] And there are very few proposals that are actually being funded.
[17:23] A lot of them that have been eliminated.
[17:26] One is the Oaks.
[17:26] If you remember, there's one of the South part of Tata did not meet the requirement.
[17:30] And it's a very rigid numerical requirement system that they have to go through.
[17:35] So it's not a done deal yet.
[17:37] The of the board still has to vote on it.
[17:40] But I think we were all happy with all the hurdles that they had to go through.
[17:43] That this is one that's being recommended.
[17:45] And if you'll remember, this is the one that would have scattered infill housing in the
[17:49] core area of town, plus converting the harvest time church or what I call the Robinson
[17:55] Building into off-to-part.
[17:58] So they still have one more hurdle to-
[18:00] go through, but they did share with us that staffs are recommending
[18:03] approving that.
[18:04] So we're very happy about that.
[18:06] And those are my reports.
[18:07] Okay, thank you.
[18:09] Thank you.
[18:10] Item 19 is Executive Session for Senator 25, OS 307 B4 for
[18:17] Prof. Green Cations with the City Attorney concerning
[18:20] the pending investigation.
[18:22] Also, pursuant to 25 OS Section 307 E and 305.
[18:28] Do we have a motion to go into Executive Session for the
[18:31] reasons listed under Item 19?
[18:33] I'm going to get motion notice.
[18:35] And a second?
[18:36] Second?
[18:37] Roll, roll, please.
[18:38] For a start?
[18:39] Question?
[18:40] Aye.
[18:41] Loose, aye.
[18:42] Johnson?
[18:43] All right.
[18:44] Aye.
[18:48] Yeah, that's what I'm waiting for.
[18:49] Okay.
[18:53] Okay.
[18:54] We want to get together.
[18:56] Don't we want to?
[18:57] Don't we want to?
[19:00] Don't we want to?
[19:01] Don't we want to?
[19:02] Don't we want to?
[19:04] Hopefully that means that.
[19:14] Well, I just saw chair.
[19:16] There's no chair.
[19:17] Okay.
[19:19] Okay.
[19:20] We are at Executive Session at 637 BM.
[19:23] Next item on the agenda is adjournment.
[19:26] We have a motion to adjourn.
[19:28] I'll make motion.
[19:29] And a second?
[19:30] Second?
[19:31] Roll, call, please.
[19:32] For a start?
[19:33] Aye.
[19:34] Loose, aye.
[19:35] Johnson?
[19:36] Aye.
[19:37] All right.
[19:38] All right.
[19:39] All right.