window.dataLayer = window.dataLayer || []; function gtag() { dataLayer.push(arguments); } gtag('js', new Date()); gtag('config', 'G-X9VGCCGG49', { 'request_origin':'external' }); City Council Regular Meeting body{ margin-top: .5in; margin-bottom: .5in; margin-right: .5in ; margin-left: .5in; text-align: justify; font-family: Calibri, Candara, Segoe, 'Segoe UI', Optima, Arial, sans-serif; font-size: 14px; } table{ text-align: justify; border-spacing: 5px; padding: 0; font-size: 11pt; } td { text-align: justify; vertical-align:top; } .numberspace { width: 30px; vertical-align: top; text-align: left; } .ul {text-decoration: underline;} /* Prevents logo resizing on print */ img { max-width: 100%; height: auto; } NOTICE OF REGULAR MEETING AND AGENDA OF THE MIAMI CITY COUNCIL Tuesday, May 3, 2016 5:30 p.m. OR IMMEDIATELY FOLLOWING THE COMPLETION OF THE MEETING OF THE MIAMI SPECIAL UTILITY AUTHORITY MIAMI CIVIC CENTER 129 5th Avenue Northwest, Miami, Oklahoma Filed in the Office of the City Clerk and displayed in the main lobby of the Miami Civic Center and by posting on www.miamiokla.net. THE COUNCIL MAY DISCUSS, CONSIDER, AND VOTE ON ANY ITEM LISTED IN THIS AGENDA: blockquote { margin-left: 40px; margin-right: 0px; margin-top: 0px; margin-bottom: 0px; }@media print { a { color: black; } } 1. Call to Order                                          Mayor Schultz 2. Approve Mayor’s Nomination of Vicki Lewis to Complete the Southeast Ward 4 Councilmember Term until the Next General City Election 3. Administer Oath of Office:                David Anderson Vicki Lewis, Southeast Ward 4 Brian Forrester Northeast Ward 1 Doug Weston, Northwest Ward 2 4. Public Input and Unscheduled Personal Appearances Each person will be limited to 3 minutes on agenda items only. The purpose of this agenda item is to provide an opportunity for citizens' comments on agenda items. Council members do not engage in discussion under this agenda item, and staff members are directed not to. If you seek discussion or inquiry, please contact your Councilmember, the Mayor or the office of the City Manager. Responses to citizen comments, if any, will occur under the applicable agenda item or may be reserved for further response by phone call, personal meeting, or a posting on the website: www.miamiokla.net 5. CONSENT AGENDA  By unanimous consent the public body may designate noncontroversial items to be considered in one motion and one vote.  The public body may add items from the regular agenda and approve.  Posted agenda items not added to the consent docket will be considered separately in their regular order.  Staff recommends that Item 6 through Item 12 be placed on the consent agenda. 6. Ratify all Previous Actions and Decisions by the Miami Special Utility Authority            City Council 7. Claims:  $624,805.94 As Described On the Attached Claims List                      City Council Claims Credit Cards Credit Cards 8. Minutes:  April 19 (Regular), & 26 (Special), 2016      City Council 04192016 Council Minutes 04262016 Council Minutes - Special Meeting 9. Approve City Items as Surplus to be Sold at City Auction on June 25, 2016                Randy Hinds BA Surplus Items List 10. Approve Amendments to Annual Contracts Extending Agreements until June 30, 2017                    Randy Hinds BA a. C13-11 City Wide Mowing Service- 1. Cutting Edge Lawn Service Contract Amendment 2. S&J Lawn Services Contract Amendment b. C14-10 Annual Sod - Green Acre Sod, Grove Contract Amendment c. C15-07 Demolition Contractor- NEO Roll-off Service Contract Amendment d. C16-02 Heat and Air - B & B Heating and Air Inc. Contract Amendment e. C16-04 Nuisance Abatement Agreement - Hopping’s Lawn Mowing Service Contract Amendment f. C16-06 Concrete Materials - NEO Concrete & Materials, Inc. Contract Amendment g. C16-08 Electrician - 1. H K Electric Contract Amendment 2. Booth and Booth Electric Contract Amendment 11. Approve Continuing Education Grant Contract Between the Oklahoma Department of Libraries and the Miami Public Library to Allow Library to Submit Claim Form for Travel Reimbursement      Marcia Johnson BA Contract 12. Approve Revised Purchasing Manual Policy (PUR-2015-08)            Randy Hinds a. Procedures and Specific Requirements for City Construction purchases under $50,000.00 BA Policy - Redlined Version Policy - Clean Version 13. Resolution to Waive the City’s Garage Sale Permit Fee for the Miami News-Record’s Annual Citywide Garage Sale May 07, 2016                Mark Rogers BA Resolution 14. Revised Department of Parks and Recreation General Policy (PRK-2015-12) as Recommended by the Parks Board                              James Tallman a. Reflect the Fee Increases for Baseball/Softball/Soccer Fields b. Authorize City Manager to Approve Stage Rental Outside Miami City Limits BA Policy 15. RFP C16-72 Contract with Arledge & Associates for FY 15/16 Audit Service              Jill Fitzgibbon BA Tally Sheet Staff Score Sheets Arledge & Associates P.C. Finley & Cook CPA Turner & Associates PLC Engagement Letter Compilation Engagement Letter 16. Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could not Have Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9)) 17. Mayor and Council Community Announcements              City Council 18. City Manager’s Communications                          Dean Kruithof 19. Executive Session pursuant to 25 O.S. 307(B)(2) for Discussing Negotiations Concerning Employees and Representatives of Employee Groups, to wit: Fraternal Order of Police (FOP) Lodge #121  Pursuant to 25 O.S. Section 307(E), the City Council may not go into Executive Session Unless the Executive Session is Authorized by a Majority Vote of a Quorum of the Members Present and The Vote is a Recorded Vote.  Neither Public Body may Take Any Vote or Any Action on Any Item of Business Considered in an Executive Session Except in a Public Meeting with the Vote of Each Member Publicly Cast and Recorded [see 25 O.S. Section 305]. 20. Adjournment The Mayor and City Council of the City of Miami are committed to making this meeting accessible to all citizens and if special assistance or accommodations are required, please submit your request to the city manager’s office. We also ask that those in attendance turn off or place on silent all cell phones or pagers.