window.dataLayer = window.dataLayer || []; function gtag() { dataLayer.push(arguments); } gtag('js', new Date()); gtag('config', 'G-X9VGCCGG49', { 'request_origin':'external' }); City Council Regular Meeting body{ margin-top: .5in; margin-bottom: .5in; margin-right: .5in ; margin-left: .5in; text-align: justify; font-family: Calibri, Candara, Segoe, 'Segoe UI', Optima, Arial, sans-serif; font-size: 14px; } table{ text-align: justify; border-spacing: 5px; padding: 0; font-size: 11pt; } td { text-align: justify; vertical-align:top; } .numberspace { width: 30px; vertical-align: top; text-align: left; } .ul {text-decoration: underline;} /* Prevents logo resizing on print */ img { max-width: 100%; height: auto; } NOTICE OF REGULAR MEETING AND AGENDA OF THE MIAMI CITY COUNCIL Tuesday, April 19, 2016 5:30 p.m. OR IMMEDIATELY FOLLOWING THE COMPLETION OF THE MEETING OF THE MIAMI SPECIAL UTILITY AUTHORITY MIAMI CIVIC CENTER 129 5th Avenue Northwest, Miami, Oklahoma Filed in the Office of the City Clerk and displayed in the main lobby of the Miami Civic Center and by posting on www.miamiokla.net. THE COUNCIL MAY DISCUSS, CONSIDER, AND VOTE ON ANY ITEM LISTED IN THIS AGENDA: blockquote { margin-left: 40px; margin-right: 0px; margin-top: 0px; margin-bottom: 0px; }@media print { a { color: black; } } 1. Call to Order                                          Mayor Schultz 2. Proclamation Declaring April 22, 2016 Judee Snodderly Day                                      City Council Proclamation 3. Proclamation Declaring April 25 – 28, 2016 as Community Crisis Center Volunteer Appreciation Week Proclamation 4. Public Input and Unscheduled Personal Appearances Each person will be limited to 3 minutes on agenda items only. The purpose of this agenda item is to provide an opportunity for citizens' comments on agenda items. Council members do not engage in discussion under this agenda item, and staff members are directed not to. If you seek discussion or inquiry, please contact your Councilmember, the Mayor or the office of the City Manager. Responses to citizen comments, if any, will occur under the applicable agenda item or may be reserved for further response by phone call, personal meeting, or a posting on the website: www.miamiokla.net 5. CONSENT AGENDA  By unanimous consent the public body may designate noncontroversial items to be considered in one motion and one vote.  The public body may add items from the regular agenda and approve.  Posted agenda items not added to the consent docket will be considered separately in their regular order.  Staff recommends that Item 6 through Item 17 be placed on the consent agenda. 6. Ratify all Previous Actions and Decisions by the Miami Special Utility Authority 7. Claims:     $418,822.88 As Described On the Attached Claims List Claims 8. Minutes:    April 05, 2016 04052016 Minutes 9. Budget Amendments:  #16-21 General Fund - Library (Receipting & Expending Donation funds for the Miami Public Library) #16-21 10. Approve Adoption Agreement  for 401A Plan with International City Management Association Retirement Corporation (ICMA-RC) and Authorize the City Manager to Sign            Cindy Vanover BA PowerPoint Agreement 11. Approve Lease Agreement for (2) Adult Softball Fields for the Kynsie Rae Cooper Memorial Softball Tournament-April 23, 2016 ($60)        James Tallman BA Contract 12. Approve of Letter of Support from the City of Miami for a Department of Commerce Emergency Solutions Grant for the Community Crisis Center    Keila Dewey BA Letter of Support 13. Approve Application for Individual Own Risk Employer Permit Authorize City Manager to Sign            Cindy Vanover BA PowerPoint Application 14. Approve Grand Army of the Republic (G.A.R) Cemetery Mowing Service Contract with Hopping’s Lawn Mowing Service for the FY 15-16      Kim Horn BA PowerPoint Contract Exhibit A Hoppings Robert Tune Ragsdale 15. Approve Memorandum of Understanding (MOU) with the Miami Tribe for City to Provide Police Public Saftey Software for FY 16-17        Micheal Richardson BA MOU 16. Approve Facility Agreement with Joplin Sports Authority for the Premier Baseball Junior World Series Championships at Joe Pollock Field on July 20-24, 2016.      Amanda Davis BA Lease Agreement 17. Approve Crawford & Associates Engagement Letter for Accounting Services FY 2016-17 Engagement Letter 18. Letter of Interest to Oklahoma Aeronautic Commission                  Dean Kruithof/Tyler Cline BA PowerPoint Letter of Interest 19. Award Bid #C16-64 (Construction of Street Improvements Sunset Strip from E Street to G Street SW) to Neece Concrete Construction; Authorize City Manager and City Attorney to Sign Notice to Proceed Once All Required Documents are Received                Joe Waldon/ Chuck Childs BA Bid Bid Tally Neece Concrete 20. Award Bid #C16-65 (Construction of Street Improvements C Street SW from 2nd Ave SW to Steve Owens Blvd) to Neece Concrete Construction; Authorize City Manager and City Attorney to Sign Notice to Proceed Once All Required Documents are Received          Joe Waldon/ Chuck Childs BA Bid Bid Tally Neece Concrete 21. Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could not Have Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9)) 22. Staff Reports (Written report included in packet, if available staff is present for questions) HR HR 22. Mayor and Council Community Announcements 23. City Manager’s Communications                            Dean Kruithof 24. Executive Session pursuant to 25 O.S. 307(B)(1) for Purposes of Discussing the Employment, Hiring, Appointment, Promotion, Demotion, Disciplining or Resignation of any Individual Salaried Public Officer or Employee, to wit:  David Anderson, Glenn Beauchamp, Chuck Chesnut Pursuant to 25 O.S. Section 307(E), the City Council may not go into Executive Session Unless the Executive Session is Authorized by a Majority Vote of a Quorum of the Members Present and The Vote is a Recorded Vote.  Neither Public Body may Take Any Vote or Any Action on Any Item of Business Considered in an Executive Session Except in a Public Meeting with the Vote of Each Member Publicly Cast and Recorded [see 25 O.S. Section 305]. 25. Adjournment The Mayor and City Council of the City of Miami are committed to making this meeting accessible to all citizens and if special assistance or accommodations are required, please submit your request to the city manager’s office. We also ask that those in attendance turn off or place on silent all cell phones or pagers.