Now, I'll call to order the Reggers Academy in my city council for Monday, May 20, 2024. I have a public input. Let's get to the personal premises. We have none. Three claims list. We'll do the claims list without the annual concrete claims. First. Mr. Chopper. Second. Second. Now we'll do the claims for the annual concrete. Motion to approve. Second. Aye. Aye. First. Third. Second. Third. Second. Second. Second. Second. But first to your earlier question, and I know you can't respond, but I can give you information. Grand River Damma 40 65 million for the year ended 1231-22, 1231-23 is not published. I think those become public when the state publishes their financial statements. Because they're part of the state. Anyway, there you go. So, you have three documents from me. I'm a depth at the phone. This is my school set. You have three documents from me. One is a letter that's just two pages. You have a bound document from us that says it should look something like this. But it says it's the single lot of reports and supplementary schedules. And then finally, you have your financial statements. They won't look like this. They would've came from the property firm. Where's the other? What do you say we had? Oh, we've only got this one. Okay, you only have the big one. Did we get distributed to them the other two? No. No, that's okay. And I may need to check with our staff too. I'm going to talk you through them now, and then we'll make sure you get them. And you can always reach out and ask us questions later as well. So, you have our contact information. Don't hesitate to reach back out and say, hey, I have this now. Now I have a question. Well, like I said, I will talk you through it. The two page letter from us. is what we call our required communications, is what our professional standards require that we communicate to you after the conclusion of an audit, so it's not part of the official audit report, but it addresses other things that we had problems trying to get through the audit or something came up that we thought we needed to communicate. You're not going to find much in there outside of standardized language, with the one exception of we pointed out a journal entry that we recommended and that was posted. We'll get to that because there's also a finding related to that, so like I said, you really just kind of got the detail of the journal entry and that letter. On the big financial statements that you have in front of you, this is what you think of when you think of an audit and the part of that big package, 94 page package that belongs to us that we actually drop and dropped and write starts on page five and that's referred to as our audit opinion. That's about two little over two pages, but again that is all standardized language out of our professional standards. So while it's linked the what you need to know is it's the standard what we call a clean opinion or a more technically called an unmodified opinion where we've just put your language, we've just put the professional language in there saying, hey, in our opinion, these, let me find the words, based on our audit and the report of other auditors. Financial statements refer to a present fairly and all material respects the financial position of the city and the changes in those financial positions and the cash flow. So that's essentially a financial statement audit where we come back and say within reasonable materiality, these are accurate in our opinion based on the work we did. So that is the only part of that that I can really speak to your internal staff and the Crawford firm is much more adept at explaining your financial position to you than I am, although I'm happy to answer questions you have as well. The other document that you don't have from us but we will get it in your hands is a much more brief report titled your single audit report. If you expand more than $750,000 of federal grant money in a year, spend it. then you're required to have a single audit. And so that's what this is. And a single audit includes two different letters from us. The first one is called a yellow book opinion. So let me back up a little bit. You would have that yellow book report regardless of whether or not you had a single audit. But we get bound over with your financial statements. When you're driven to have a single audit, it moves over and joins the single audit. It's a report that speaks a little more globally around internal controls and compliance. Then the second letter from us in there is a report on the major programs that you expanded federal money after. So we look at a schedule of expenditures of federal awards. We refer to as a CFO. We look at that all of the different programs you spent money on. There is a formulaic approach, driven by the federal government of how we identify major programs. Those are the grant programs that we audit. So we don't audit all grant programs. We audit the major ones. In that respect, let me tell you w

window.dataLayer = window.dataLayer || []; function gtag() { dataLayer.push(arguments); } gtag('js', new Date()); gtag('config', 'G-X9VGCCGG49', { 'request_origin':'external' }); City Council Regular Meeting body{ margin-top: .5in; margin-bottom: .5in; margin-right: .5in ; margin-left: .5in; text-align: justify; font-family: Calibri, Candara, Segoe, 'Segoe UI', Optima, Arial, sans-serif; font-size: 14px; } table{ text-align: justify; border-spacing: 5px; padding: 0; font-size: 11pt; } td { text-align: justify; vertical-align:top; } .numberspace { width: 30px; vertical-align: top; text-align: left; } .ul {text-decoration: underline;} /* Prevents logo resizing on print */ img { max-width: 100%; height: auto; } NOTICE OF REGULAR MEETING AND AGENDA OF THE MIAMI CITY COUNCIL Monday, May 20, 2024 6:15 p.m. OR IMMEDIATELY FOLLOWING THE COMPLETION OF THE MEETING OF THE MIAMI SPECIAL UTILITY AUTHORITY MIAMI CIVIC CENTER 129 5th Avenue Northwest, Miami, Oklahoma Filed in the Office of the City Clerk and displayed in the main lobby of the Miami Civic Center and by posting on www.miamiokla.net. THE COUNCIL MAY DISCUSS, CONSIDER, AND VOTE ON ANY ITEM LISTED IN THIS AGENDA: blockquote { margin-left: 40px; margin-right: 0px; margin-top: 0px; margin-bottom: 0px; }@media print { a { color: black; } } 1. Call to Order        Mayor Parker 2. Public Input and Unscheduled Personal Appearances Each person will be limited to 3 minutes on agenda items only. The purpose of this agenda item is to provide an opportunity for citizens' comments on agenda items. Council members do not engage in discussion under this agenda item, and staff members are directed not to. If you seek discussion or inquiry, please contact your Councilmember, the Mayor or the office of the City Manager. Responses to citizen comments, if any, will occur under the applicable agenda item or may be reserved for further response by phone call, personal meeting, or a posting on the website: www.miamiokla.net 3. *Action Item* Claims        City Council Claims List Credit Cards 4. *Action Item* Presentation of the Audited Annual Financial Statements and Independent Auditor’s Reports And the Single Audit Reports and Supplementary Schedules for Fiscal Year 2022-2023    Ladonna Sinning Audit 5. *Action Item* Ordinance 2024-02 Amending Section 28-40 (G.A.R. Cemetery Costs and Fees) to Article III (Cost and Fees) of Chapter 28 (Cemeteries) of the Code of Ordinances; Providing Severability; Providing for Conflicting Provisions; Repealing All Conflicting Ordinances; and Establishing an Effective Date; GAR Cemetery Rate Increase        Ben Loring/Angela Williams BA Ordinance 6. *Action Item* Route 66 Centennial Grant for Wayfinding Signage From the Oklahoma Department of Commerce in the Amount of $36,360.00      Keisha Lawson BA Contract 7. *Action Item* Award Audit Services to HBC CPAs & Advisors for RFP 24-32; Authorize the City Manager to Sign the Letter of Engagement Contingent Upon Legal Approval                      Brian Brassfield BA HBC CPA’s & Advisors Response HBC Checklist Hinkle & Associates Response Hinkle Checklist Letter of Engagement Solicitation Packet 8. *Action Item* Award of New Annual Contract (C24-13) for as Needed Veterinary Services for Fiscal Year 2024-2025 as Recommended by Staff, Approve Contract Contingent Upon the Submission of all Required Contract Documents      Brian Brassfield BA Response Contract Solicitation Packet 9. *Action Item* Mayor’s Nomination to Appoint Doug Lankford to the City Manager Search Advisory Committee      Mayor Parker 10. *Action Item* Mayor’s Nomination to Appoint Rich Lillard to the City Manager Search Advisory Committee    Mayor Parker 11. *Action Item* Mayor’s Nomination to Appoint Katie Fletcher to the City Manager Search Advisory Committee        Mayor Parker 12. *Action Item* Contracts with Bryan White, Kenny Ray Horton, Ricochet, Until Now for the Route 66 Heritage Festival Contingent Upon Legal Approval        Lauren Hart BA Bryan White Kenny Ray Horton Ricochet Until Now 13. *Potential Action Item* Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could not Have Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9))        City Council/Tyler Cline 14. Staff Reports (Written report included in packet, if available staff is present for questions)      City Council Facilities 15. Mayor and Council Community Announcements        City Council 16. City Manager’s Communications      Tyler Cline 17. The Meeting Will be Continued From Council Chambers and Reconvened in the Staff Room for Purposes of the Executive Session    Mayor Parker 18. Executive Session in the Staff Room Pursuant to 25 O.S.307(b) (1) for Purposes of Discussing The Employment, Hiring, Promotion, Demotion, Disciplining, or Resignation of any Individual Salaried Public Officer or Employee, to wit: City Manager      City Council 19. The Meeting Will be Reconvened in the Staff Room After the Executive Session      City Council 20. *Action Item* Adjournment        City Council The Mayor and City Council of the City of Miami are committed to making this meeting accessible to all citizens and if special assistance or accommodations are required, please submit your request to the city manager’s office. We also ask that those in attendance turn off or place on silent all cell phones or pagers.