Miami City Council

📅 Apr 5, 2016 ⏱️ 00h 37m 🔖 Clip #53
📝 Transcript
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window.dataLayer = window.dataLayer || []; function gtag() { dataLayer.push(arguments); } gtag('js', new Date()); gtag('config', 'G-X9VGCCGG49', { 'request_origin':'external' }); City Council Regular Meeting body{ margin-top: .5in; margin-bottom: .5in; margin-right: .5in ; margin-left: .5in; text-align: justify; font-family: Calibri, Candara, Segoe, 'Segoe UI', Optima, Arial, sans-serif; font-size: 14px; } table{ text-align: justify; border-spacing: 5px; padding: 0; font-size: 11pt; } td { text-align: justify; vertical-align:top; } .numberspace { width: 30px; vertical-align: top; text-align: left; } .ul {text-decoration: underline;} /* Prevents logo resizing on print */ img { max-width: 100%; height: auto; } NOTICE OF REGULAR MEETING AND AGENDA OF THE MIAMI CITY COUNCIL Tuesday, April 5, 2016 5:45 p.m. OR IMMEDIATELY FOLLOWING THE COMPLETION OF THE MEETING OF THE MIAMI SPECIAL UTILITY AUTHORITY MIAMI CIVIC CENTER 129 5th Avenue Northwest, Miami, Oklahoma Filed in the Office of the City Clerk and displayed in the main lobby of the Miami Civic Center and by posting on www.miamiokla.net. THE COUNCIL MAY DISCUSS, CONSIDER, AND VOTE ON ANY ITEM LISTED IN THIS AGENDA: blockquote { margin-left: 40px; margin-right: 0px; margin-top: 0px; margin-bottom: 0px; }@media print { a { color: black; } } 1. Call to Order&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Mayor Schultz 2. NEO A&M 2016 Wrestling Team Proclamation&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; City Council Proclamation 3. Recognize Former Councilmember Joe Sharbutt for His Years of Service&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; City Council Joe Sharbutt 4. Recognize Robert Barger for 10 Years of Service&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Mike Edwards Robert Barger 5. Recognize Kenneth Shepard for 10 Years of Service&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; James Tallman Kenneth Shepart 4. Recognize Robert Barger for 10 Years of Service&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Mike Edwards 6. Public Input and Unscheduled Personal Appearances Each person will be limited to 3 minutes on agenda items only. The purpose of this agenda item is to provide an opportunity for citizens' comments on agenda items. Council members do not engage in discussion under this agenda item, and staff members are directed not to. If you seek discussion or inquiry, please contact your Councilmember, the Mayor or the office of the City Manager. Responses to citizen comments, if any, will occur under the applicable agenda item or may be reserved for further response by phone call, personal meeting, or a posting on the website: www.miamiokla.net 7. CONSENT AGENDA&nbsp; By unanimous consent the public body may designateÂ noncontroversial items to be considered in one motion and one vote.Â The public body may add items from the regular agenda and approve.Â Posted agenda items not added to the consent docket will be considered separately in their regular order.&nbsp; Staff recommends that Item 8 through Item 14 be placed on the consent agenda. 8. Ratify all Previous Actions and Decisions by the Miami Special Utility Authority&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; City Council 9. Claims:&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; $811,897.92 As Described On the Attached Claims List&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; City Council Claims Credit Cards Credit Cards 10. Minutes:&nbsp; &nbsp; March 01, 15 (Regular), and March 15, 25 (Special), 2016&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; City Council 03012016 Minutes (Regular Meeting) 03152016 Minutes (Regular Meeting) 03152016 Minutes (Special Meeting) 03252016 Minutes (Special Meeting) 11. Approve a Resolution of Codification of the Miami, OK Code of Ordinances to Include Supplement 2&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; David Anderson BA Resolution 12. Approve Lease Agreement ($5350) Between City of Miami and John Darnell of Main Attractions for Use of the Fairgrounds and Parking Area for Purpose of&nbsp; the Monster Truck Event on June 10, 2016&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; James Tallman BA Lease PowerPoint 13. Approve Central Avenue Bridge Inspection and Invoice Documents for Oklahoma Department of Transportation (No Cost to the City)&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Chuck Childs/Joe Waldon BA Summary Invoice Location Map 14. Approve Memorandums of Understanding (MOU) with Ottawa County Youth Baseball, Miami Adult Softball, and Miami Area Girls Softball&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; James Tallman BA Miami Adult Softball MOU Miami Area Girl Softball MOU Ottawa County Youth Baseball MOU PowerPoint 15. Resolution to Recognize a Cultural District Proposed by the Arts & Humanities Council in an Application to the Oklahoma Arts Council to Create and Develop a Cultural District in Downtown Miami&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Ann Neal BA Resolution Grant Application Map of Proposed District 16. Request for Approval to Sell Fuel at Cost for Young Eagles Event on April 03, 2016 as Recommended by Airport Authority Board Members&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Tyler Cline BA PowerPoint 16. Request for Approval to Sell Fuel at Cost for Young Eagles Event on April 03, 2016 as Recommended by Airport Authority Board Members&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Tyler Cline 17. Award Bid #C16-61 (Construction of Alley Improvements West of N. Main from W. Central to 1st&nbsp; NW)&nbsp; to Lowest and Best Bid and Approve the Contract; Authorize City Manager and City Attorney to Sign Notice To Proceed Once All Required Documents are Received&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Chuck Childs/Joe Waldon BA Proof of Publication Project Locatioin - Picture Bid Document Bid Adendum Plans/Drawings Bid Tally Sheet Crossland - Bid Neece Concrete - Bid Zenith Construction - Bid 18. Award Bid #C16-53 (Animal Control Shelter) to Lowest and Best Bid and Approve the Contract; Authorize City Manager and City Attorney to Sign Notice To Proceed Once All Required Documents are Received&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Chuck Childs/Joe Waldon BA Proof of Publication Bid Document Bid Addendum Plans/Drawings Base Bid Tally Sheet Bid Tally Sheet Marion Company LLC - Bid Neece Concrete - Bid Service Solutions - Bid Timbrel Building Co - Bid 19. Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could not Have Been Anticipated Prior to the Time of Posting (25 O.S. Â§ 311(9)) 20. Staff Reports (Written report included in packet, if available staff is present for questions) &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; City Council 21. Mayor and Council Community Announcements&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; City Council 22. City Managerâ€™s Communications&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Dean Kruithof 22. City Managerâ€™s Communications&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Dean Kruithof 23. Executive Session pursuant to 25 O.S. 307(B)(1) for Purposes of Discussing the Employment, Hiring, Appointment, Promotion, Demotion, Disciplining or Resignation of any Individual Salaried Public Officer or Employee, to wit:&nbsp; David Anderson, Glenn Beauchamp, Chuck Chesnut Pursuant to 25 O.S. Section 307(E), the City Council may not go into Executive Session Unless the Executive Session is Authorized by a Majority Vote of a Quorum of the Members Present and The Vote is a Recorded Vote.&nbsp; Neither Public Body may Take Any Vote or Any Action on Any Item of Business Considered in an Executive Session Except in a Public Meeting with the Vote of Each Member Publicly Cast and Recorded [see 25 O.S. Section 305]. 23. Executive Session pursuant to 25 O.S. 307(B)(1) for Purposes of Discussing the Employment, Hiring, Appointment, Promotion, Demotion, Disciplining or Resignation of any Individual Salaried Public Officer or Employee, to wit:&nbsp; David Anderson, Glenn Beauchamp, Chuck Chesnut Pursuant to 25 O.S. Section 307(E), the City Council may not go into Executive Session Unless the Executive Session is Authorized by a Majority Vote of a Quorum of the Members Present and The Vote is a Recorded Vote.&nbsp; Neither Public Body may Take Any Vote or Any Action on Any Item of Business Considered in an Executive Session Except in a Public Meeting with the Vote of Each Member Publicly Cast and Recorded [see 25 O.S. Section 305]. 24. Adjournment&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; City Council The Mayor and City Council of the City of Miami are committed to making this meeting accessible to all citizens and if special assistance or accommodations are required, please submit your request to the city managerâ€™s office. We also ask that those in attendance turn off or place on silent all cell phones or pagers.