Miami Special Utility Authority (MSUA)

📅 Nov 20, 2023 | Clip #517

⚠️ DISCREPANCIES

⚠️ Discrepancies & Missing Documents (2)

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[00:00] 23, while in the communication. The Ambassador First Chris Church must have ran a budget?

[00:32] I got we love you. We pray that

[00:34] WE honor You with every decision

[00:36] And make whatever reaction That's taken and

[00:38] Pray the will all be more like Jesus because of it

[00:40] As an as a name,

[00:41] We pray Amen

[00:44] Amen

[00:45] Jesus Christ

[00:46] The United States in America

[00:48] To Republic for which to stand

[00:51] One nation under God

[00:53] In this little liberty

[00:55] And justice for all

[00:56] For both of us

[01:03] Let's give personal appearances

[01:05] Five

[01:11] Dr. Jack Contracts to track

[01:19] Let's say something wrong

[01:27] Colleagues

[01:29] Standard operating

[01:31] The system

[01:33] Policy

[01:36] Standard operating procedures provide public access

[01:43] To policies and provide internal

[01:45] Policy

[01:51] Intervenient

[01:53] The

[01:57] We're asking both the council and

[01:59] Administrative

[02:01] Is a one year contract with

[02:03] For

[02:05] Dr.

[02:07] Software

[02:09] What

[02:11] What

[02:13] What

[02:18] We can also create

[02:21] Standard operating procedures

[02:23] There's other things we

[02:26] Can track in there that everybody

[02:28] All the departments are thinking about different ways they

[02:31] Can use it

[02:34] Other thing is

[02:36] It reminds you when to review

[02:39] Policy

[02:42] Or

[02:45] The

[02:49] We're asking

[02:53] What's going to be the policy on this program

[02:57] To govern

[02:59] Policy

[03:01] I know

[03:03] Policy

[03:05] We have one of those

[03:08] That was my one other

[03:10] Readnet

[03:12] It says a

[03:14] That's what it is

[03:17] The more I read

[03:19] It has to

[03:21] But this

[03:23] Not really

[03:25] Replacing that

[03:28] This

[03:30] We have a

[03:33] Council

[03:36] In 2015

[03:38] Approved

[03:42] The

[03:44] Council

[03:46] We're going to create a

[03:48] Standard operating procedure

[03:50] Policy is more serious

[03:52] We have had that discussion since 2015

[03:55] That we really need

[03:58] To

[04:02] Real separation between what the definition of policy

[04:06] And the standard operating procedure

[04:40] The

[04:42] We can do what we're doing now

[04:47] Working well

[04:49] It's internal

[04:53] We could still publish them and be a link on the website for each one that

[04:58] This does create reminders which is really nice

[05:02] Also, it will track lots of other documents

[05:05] That pass around in people sign up

[05:08] And physically signing them

[05:13] It will be electronic passing around

[05:17] Is there no one else out

[05:19] There that does this have a software for cheaper

[05:22] This is the cheapest I found by far

[05:27] And it's very simple

[05:29] That was my favorite part about

[05:31] We wanted something similar to track documents

[05:34] In fact, we were even looking forward

[05:37] Yeah

[05:39] We're trying to get into that

[05:47] 20% of the exact

[05:49] So we've done this in one document

[05:51] And wondering who has it

[05:53] Who made what revision things like

[05:57] Screening any kind

[06:00] Or a while on

[06:02] This as far

[06:05] What time are you wasting going through

[06:08] The current process compared

[06:10] To be spending

[06:11] We drastically struggle with

[06:14] Policies any time you're trying to do documentation

[06:17] That's never on the first of anybody's list

[06:19] To response millions in a job

[06:22] And so it is something that you always try

[06:24] Trying not to get into documentation, policies and things like

[06:26] You are usually doing your spare time

[06:29] Will pass around a policy

[06:31] In say we did our part

[06:33] In this department

[06:35] It goes through

[06:36] We have time

[06:38] In the by-the

[06:40] Time it goes around and makes all of

[06:43] The rounds you're starting over again

[06:45] Something else changed

[06:47] And so we end up with this laundry list

[06:49] Of a lot more changes that

[06:52] That will be trying to make these policies

[06:55] It gets massively confusion

[06:58] Confusing

[07:00] This is something

[07:02] If he had adopted

[07:03] The work flow of those responsibilities at what step

[07:06] Tracks that can do notifications

[07:09] You could even read logs

[07:11] How long it's set with somebody

[07:13] And so we build a lot

[07:15] A lot more done

[07:18] Who is responsibility right now

[07:20] To put law to the web

[07:22] That does not exist

[07:25] We don't pretty policy on

[07:27] Right Now

[07:30] One reason why

[07:31] That's just a small piece

[07:33] So the responsibility is to track all this stuff now

[07:36] I'm tracking

[07:38] A spreadsheet but that kind of

[07:40] Just follow-and off

[07:42] The whole process

[07:45] It doesn't work

[07:47] Like you said at time it gets back around

[07:49] After everybody has reviewed

[07:52] That takes quite bit

[07:54] To change by them

[07:59] Where does it start?

[08:00] Currently we're going to start

[08:03] I don't mean he's doing that

[08:05] He is putting in their story

[08:09] The year the long one

[08:11] But it does all of them

[08:13] Yes, i'm creating a journal

[08:16] This piece

[08:19] We do this

[08:24] It may be free issue

[08:27] That you are dealing with

[08:29] But there has ramifications for the place

[08:32] So the place department is going to work at it

[08:35] As well as streets

[08:39] And legal

[08:41] This keeps this from happening

[08:43] Everybody just getting email

[08:45] Sign off on and then go into that

[08:47] Yep, we log in

[08:49] In the library, log in

[08:51] Make changes

[08:53] Post them and notify

[08:55] The next person you need to

[08:57] You can do your turn

[08:59] You sign off on it

[09:02] And then you go legal

[09:04] It will give us an external

[09:12] Ability to publish

[09:14] So that people don't have

[09:16] Ask for all these policies

[09:18] We want to just publish

[09:25] Let's put time in on implementation

[09:28] As soon as we get signed and sent back

[09:30] We're going to schedule training

[09:34] There are two of the administrators

[09:36] I'll be one of them, Chris

[09:37] I'll be one of them

[09:41] We will start training and tell him what we need

[09:43] And then bring in departments

[09:45] You can get one department, let me begin

[09:47] Then go from there

[09:50] Well i want to do this much sooner

[09:53] Is that a scope or

[09:58] Work on the doctorate

[10:01] It would mention

[10:05] April

[10:07] In the training

[10:09] In training, go live and August

[10:16] That looks like there's

[10:18] It depends on the doctorate

[10:21] I'll also

[10:23] You can do that in one to three

[10:26] Five months from the time you start

[10:29] With budgeting starting with me

[10:31] Is this money budget somewhere?

[10:40] We've been working

[10:42] She has been evaluating

[10:44] Everything is out

[10:45] We've got to get a set of meetings

[10:48] To go over the different pros and cons

[10:52] The applications until we near it

[10:54] This product

[10:57] IT was involved in that

[11:20] Questions are concerned

[11:22] I think you'd be good at some point

[11:25] You can actually see

[11:27] Return on investment

[11:29] What is this?

[11:31] And i'm saying let's document

[11:33] Let's document the process

[11:36] And then going forward

[11:38] I think it'd be good for us to see that

[11:40] Provided we pass this evening

[11:43] Just kind of get a feel

[11:45] This is what you guys did

[11:47] Hereís What Weíre Doing

[11:51] That will make my own request

[11:55] Exactly, i'm gonna do

[11:57] Ask You To Remoke the Currency

[12:00] and let Us just stay in our operating procedure

[12:02] Iíll compare that to what weíre doing

[12:05] And What We Want To Do with Dr.

[12:10] For One, Which I'm Tell

[12:13] Iím Trying

[12:15] Also we are collecting a lot of policies

[12:17] That this will work for a lot different boards

[12:20] The number of forms

[12:23] HR has to come from the Department

[12:26] From department

[12:28] To find options

[12:31] You do a grant to hire a person

[12:35] Those have to be signed off on by five or six people

[12:39] In different areas and sometimes

[12:42] Different buildings

[12:44] That will do something that's going

[12:47] Like probably also through the software

[12:50] So itís not just a policy in SMP

[12:53] Software, youíre Also gonna help us with other de-loves

[12:57] And our organization has been signed up

[13:00] So what Iím getting out of this discussion is

[13:03] Weíll make your jobs easier

[13:05] You can see that the process will be in our panels

[13:20] Iíd like to work through those areas

[13:40] Make a most or two proof?

[13:43] Alright, thank you

[13:45] Weíre going To slide number ten up

[13:48] And we are going

[14:21] To start with the next one

[14:25] We're going

[14:27] Weíre going to slide number ten up

[14:34] To this next spot

[14:37] And look for a motion on the purchase of

[14:40] AI Enterprise subscription

[14:43] Post-provid consumer data

[14:45] For The Trust

[14:47] This will only discuss that we are last meeting

[14:49] But it needs be on the MSU page

[14:53] Because if funds were coming out

[14:55] Of account 4

[14:57] But it could not have said that better

[15:01] That is exactly correct

[15:03] Thank you, motion may approve

[15:06] Smeagus

[15:08] Hi

[15:10] Hi

[15:13] Six, clients

[15:30] Most two proof

[15:35] Hi

[15:37] Hi

[15:40] 7, need a motion on the minutes for The November 6th

[15:45] Most two proof

[15:47] Hi

[15:50] Hi

[15:52] 7, need a motion on the minutes for The November 6th

[15:57] 8

[15:59] Good L-Stratten Edmonds and Power Client

[16:04] For GRDI Realizing about $720

[16:07] So may your members at Council, these are for professional services

[16:10] And assessments incurred from September 22

[16:12] On behalf of

[16:15] Premier League, folks on Reviewing, Pleading, Filings

[16:17] We are communicating with the MIMA team

[16:20] Related to Dam Safety Issues

[16:23] Replacing Study Plan

[16:26] Contaminated, SETMATE study

[16:29] Transport and Enhoform Amendment

[16:32] And The Circuit Court of Appeals Follow-up

[16:35] In this capacity

[16:37] Good L Stratten is serving as a consultant

[16:39] To DWT

[16:41] Where I would say that the bulk

[16:43] Of work has been done

[16:45] But all same items are being discussed

[16:48] And $20

[16:50] Coming from our budget

[16:53] If this claim is approved

[16:55] That would leave us 636,775 cents

[17:00] In that fiscal year 2024

[17:02] Budget

[17:08] Second

[17:11] Hi

[17:13] Hi

[17:16] 9

[17:18] The District of Maine, Claim for BIMSCO

[17:20] Social Committee

[17:23] For Claims

[17:25] For Claims

[17:27] So clearly DWT is a much larger team with

[17:30] Much larger resources that are working on our behalf

[17:33] This invoice for work performed from October 1

[17:37] To October 31, so the entire month of October

[17:40] Related to same issues and topics

[17:46] That I had to read off earlier

[17:49] But again, this is a much larger team working on

[17:52] This

[17:54] Again with our budget

[17:57] We have set aside

[18:00] With the 32000 if it were approved

[18:02] 9

[18:04] That would leave us about 640

[18:06] $380.75

[18:10] For these agenda

[18:45] I'd like to have him come up and

[18:48] Have some discussion with the council

[18:51] Probably around

[18:53] The first year there are some strategic things that we need

[18:56] To be talking about

[18:59] And probably in an executive session but January would

[19:02] Be a more appropriate time

[19:07] Think of it

[19:09] In relation

[19:12] We're having a response

[20:05] We had 6.5

[20:10] The prices that came in

[20:13] A.0.50

[20:16] These many excavators

[20:40] And the bucket truck

[20:42] Trying to buy it's past

[20:44] And I'm asking

[20:51] This has rolled into this year

[20:56] Like a lot of things

[20:58] I mean we're running

[21:03] Just today

[21:24] You guys have any questions

[21:25] I can't wait for you

[21:39] I'm going to ask

[21:42] Okay

[21:45] 12 award lease purchase

[21:47] To bank the grant lake

[21:49] For key 23-63

[21:52] From a bucket truck

[21:55] You've related signing and payment authority

[22:01] Or his does it need

[22:03] On this one, second

[22:06] Second

[22:21] Second

[22:23] Third

[22:25] Thank you

[22:27] 13 other new business of any which is a

[22:33] Resonance and Supposing this agenda

[22:39] 14 staff reports

[22:41] 15

[22:45] Second

[22:48] All right

[22:50] Five

📄 Full Agenda

NOTICE OF REGULAR MEETING AND AGENDA
OF THE MIAMI SPECIAL UTILITY AUTHORITY (MSUA)
Monday, November 20, 2023
6:00

p.m.
MIAMI CIVIC CENTER
129 5th Avenue Northwest, Miami, Oklahoma
Filed in the Office of the City Clerk and displayed in the main lobby of the Miami Civic Center and by
posting on www.miamiokla.net.
THE MSUA MAY DISCUSS, CONSIDER, AND VOTE ON ANY ITEM LISTED IN THIS AGENDA:
1.
Call to Order Chairman Parker
2.
Invocation by Pastor of First Christian Church Brandon Fletcher
3.
Pledge of Allegiance Trustee Sundberg
4.
Public Input and Unscheduled Personal Appearances
Each person will be limited to three minutes. The purpose of this agenda item is to provide an opportunity for citizens’ comments and public announcements. In keeping with the principals of the Oklahoma Open Meeting Act, Council [or commission, authority or board] members and city staff will not engage in discussion or take any action under this agenda item. If you seek discussion or further inquiry, please contact your Council Member, the Mayor or the office of the city manager. Responses to citizen comments, if any, will occur under an applicable Agenda item at this or a future public meeting, or a response may be given by a phone call, personal meeting or a posting on the city website:
www.miamiokla.net
5.
*Action Item* DocTract Contract to Track Polices, Standard Operating Procedures (SOP), Provide Public Access to Policies, and Provide Internal Attestation and Training Not to Exceed $5,663.00 Jill Fitzgibbon
BA
Contract
Quote
10.
*Action Item* Purchase of Placer.Ai Enterprise Subscription Which Will Provide Consumer Data for the Trust Amanda Davis
BA
Information
6.
*Action Item* Claims Trustees
Claims List
7.
*Action Item* Minutes: November 06, 2023 (Regular) Trustees
Minutes
8.
*Action Item* Goodell, Stratton, Edmonds & Palmer Claim for GRDA Relicensing in the Amount of $720.00 Bo Reese
BA
Claims List
9.
*Action Item* Davis, Wright, Tremaine Claim for Pensacola/GRDA Relicensing and Associated Complaint Proceeding in the Amount of $32,391.20 Bo Reese
BA
Claims List
11.
*Action Item* Award Lease Purchase Agreement to Bank of Grand Lake for Q23-62 for a Caterpillar Mini Excavator for the Electric Department; Give Related Signing and Payment Authority to the City Manager or his Designee Brian Brassfield
BA
Arvest Bank Response
Bank of Grand Lake Response
First National Bank Response
Security Bank Response
US Bank Response
Welch State Bank Response
Mini Excavator Quote
Solicitation Packet
12.
*Action Item* Award Lease Purchase Agreement to Bank of Grand Lake for Q23-63 for a Bucket Truck for the Electric Department; Give Related Signing and Payment Authority to the City Manager or his Designee Brian Brassfield
BA
Arvest Bank Response
Bank of Grand Lake Response
First National Bank Response
Security Bank Response
US Bank Response
Welch State Bank Response
Bucket Truck Quote
Solicitation Packet
13.
*Potential Action Item* Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could not Have Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9)) Trustees/Bo Reese
14.
Staff Reports (Written report included in packet, if available staff is present for questions) Trustees
Pollution Control
Solid Waste
15.
Trustee Community Announcements Trustees
16.
*Action Item* Adjournment Trustees
The MSUA Board of Trustees for the City of Miami is committed to making this meeting accessible to all citizens. If special assistance or accommodations are required, please submit your request to the City Manager's office. We also ask that those in attendance place all electronic devices on silent. Thank you.