23, while in the communication. The Ambassador First Chris Church must have ran a budget? I got we love you. We pray that WE honor You with every decision And make whatever reaction That's taken and Pray the will all be more like Jesus because of it As an as a name, We pray Amen Amen Jesus Christ The United States in America To Republic for which to stand One nation under God In this little liberty And justice for all For both of us Let's give personal appearances Five Dr. Jack Contracts to track Let's say something wrong Colleagues Standard operating The system Policy Standard operating procedures provide public access To policies and provide internal Policy Intervenient The We're asking both the council and Administrative Is a one year contract with For Dr. Software What What What We can also create Standard operating procedures There's other things we Can track in there that everybody All the departments are thinking about different ways they Can use it Other thing is It reminds you when to review Policy Or The We're asking What's going to be the policy on this program To govern Policy I know Policy We have one of those That was my one other Readnet It says a That's what it is The more I read It has to But this Not really Replacing that This We have a Council In 2015 Approved The Council We're going to create a Standard operating procedure Policy is more serious We have had that discussion since 2015 That we really need To Real separation between what the definition of policy And the standard operating procedure The We can do what we're doing now Working well It's internal We could still publish them and be a link on the website for each one that This does create reminders which is really nice Also, it will track lots of other documents That pass around in people sign up And physically signing them It will be electronic passing around Is there no one else out There that does this have a software for cheaper This is the cheapest I found by far And it's very simple That was my favorite part about We wanted something similar to track documents In fact, we were even looking forward Yeah We're trying to get into that 20% of the exact So we've done this in one document And wondering who has it Who made what revision things like Screening any kind Or a while on This as far What time are you wasting going through The current process compared To be spending We drastically struggle with Policies any time you're trying to do documentation That's never on the first of anybody's list To response millions in a job And so it is something that you always try Trying not to get into documentation, policies and things like You are usually doing your spare time Will pass around a policy In say we did our part In this department It goes through We have time In the by-the Time it goes around and makes all of The rounds you're starting over again Something else changed And so we end up with this laundry list Of a lot more changes that That will be trying to make these policies It gets massively confusion Confusing This is something If he had adopted The work flow of those responsibilities at what step Tracks that can do notifications You could even read logs How long it's set with somebody And so we build a lot A lot more done Who is responsibility right now To put law to the web That does not exist We don't pretty policy on Right Now One reason why That's just a small piece So the responsibility is to track all this stuff now I'm tracking A spreadsheet but that kind of Just follow-and off The whole process It doesn't work Like you said at time it gets back around After everybody has reviewed That takes quite bit To change by them Where does it start? Currently we're going to start I don't mean he's doing that He is putting in their story The year the long one But it does all of them Yes, i'm creating a journal This piece We do this It may be free issue That you are dealing with But there has ramifications for the place So the place department is going to work at it As well as streets And legal This keeps this from happening Everybody just getting email Sign off on and then go into that Yep, we log in In the library, log in Make changes Post them and notify The next person you need to You can do your turn You sign off on it And then you go legal It will give us an external Ability to publish So that people don't have Ask for all these policies We want to just publish Let's put time in on implementation As soon as we get signed and sent back We're going to schedule training There are two of the administrators I'll be one of them, Chris I'll be one of them We will start training and tell him what we need And then bring in departments You can get one department, let me begin Then go from there Well i want to do this much sooner Is that a scope or Work on the doctorate It would mention April In the training In training, go live and August That looks like there's It depends on the doctorate I'll also You can do that in one to three

NOTICE OF REGULAR MEETING AND AGENDA
OF THE MIAMI SPECIAL UTILITY AUTHORITY (MSUA)
Monday, November 20, 2023
6:00
				

				p.m.
MIAMI CIVIC CENTER
129 5th Avenue Northwest, Miami, Oklahoma
Filed in the Office of the City Clerk and displayed in the main lobby of the Miami Civic Center and by
posting on www.miamiokla.net.
THE MSUA MAY DISCUSS, CONSIDER, AND VOTE ON ANY ITEM LISTED IN THIS AGENDA:
1.
Call to Order                                                                   Chairman Parker
2.
Invocation by Pastor of First Christian Church                                                                         Brandon Fletcher
3.
Pledge of Allegiance                                                                             Trustee Sundberg
4.
Public Input and Unscheduled Personal Appearances
Each person will be limited to three minutes.  The purpose of this agenda item is to provide an opportunity for citizens’ comments and public announcements.  In keeping with the principals of the Oklahoma Open Meeting Act, Council [or commission, authority or board] members and city staff will not engage in discussion or take any action under this agenda item.  If you seek discussion or further inquiry, please contact your Council Member, the Mayor or the office of the city manager.  Responses to citizen comments, if any, will occur under an applicable Agenda item at this or a future public meeting, or a response may be given by a phone call, personal meeting or a posting on the city website:
www.miamiokla.net
5.
*Action Item* DocTract Contract to Track Polices, Standard Operating Procedures (SOP), Provide Public Access to Policies, and Provide Internal Attestation and Training Not to Exceed $5,663.00                        Jill Fitzgibbon
BA
Contract
Quote
10.
*Action Item* Purchase of Placer.Ai Enterprise Subscription Which Will Provide Consumer Data for the Trust                               Amanda Davis
BA
Information
6.
*Action Item* Claims                                                                                          Trustees
Claims List
7.
*Action Item* Minutes:  November 06, 2023 (Regular)	                                               Trustees
Minutes
8.
*Action Item* Goodell, Stratton, Edmonds & Palmer Claim for GRDA Relicensing in the Amount of $720.00                        Bo Reese
BA
Claims List
9.
*Action Item* Davis, Wright, Tremaine Claim for Pensacola/GRDA Relicensing and Associated Complaint Proceeding in the Amount of $32,391.20                          Bo Reese
BA
Claims List
11.
*Action Item* Award Lease Purchase Agreement to Bank of Grand Lake for Q23-62 for a Caterpillar Mini Excavator for the Electric Department; Give Related Signing and Payment Authority to the City Manager or his Designee                                   Brian Brassfield
BA
Arvest Bank Response
Bank of Grand Lake Response
First National Bank Response
Security Bank Response
US Bank Response
Welch State Bank Response
Mini Excavator Quote
Solicitation Packet
12.
*Action Item* Award Lease Purchase Agreement to Bank of Grand Lake for Q23-63 for a Bucket Truck for the Electric Department; Give Related Signing and Payment Authority to the City Manager or his Designee                                Brian Brassfield
BA
Arvest Bank Response
Bank of Grand Lake Response
First National Bank Response
Security Bank Response
US Bank Response
Welch State Bank Response
Bucket Truck Quote
Solicitation Packet
13.
*Potential Action Item* Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could not Have Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9))	Trustees/Bo Reese
14.
Staff Reports (Written report included in packet, if available staff is present for questions)                                         Trustees
Pollution Control
Solid Waste
15.
Trustee Community Announcements                                                                        Trustees
16.
*Action Item* Adjournment                                                                       Trustees
The MSUA Board of Trustees for the City of Miami is committed to making this meeting accessible to all citizens. If special assistance or accommodations are required, please submit your request to the City Manager's office. We also ask that those in attendance place all electronic devices on silent. Thank you.