Miami Special Utility Authority (MSUA)

📅 Oct 2, 2023 | Clip #509

⚠️ DISCREPANCIES

⚠️ Discrepancies & Missing Documents (2)

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[00:00] 23, we'll have the invocation, the director of the North Campus, North Campus Ministries, Mr.

[00:07] Steve, what's up?

[00:08] Thank you for the opportunity of being here, like the report that we're running around 200

[00:19] kids, athletes in our weekly fillet ship, Christian athlete, Bible studies, and couldn't

[00:26] be better.

[00:27] Probably we thank you for this time that we can come and call on you, pray for Mayor Parker,

[00:34] Manjuries, and our council members, as they make important decisions for our city.

[00:39] We thank you for the freedom we have to come and pray to seek you asking for wisdom and

[00:46] guidance in all that we do for our city, bless this meeting in Jesus' name of pray.

[00:51] Amen.

[00:52] Amen.

[00:54] I believe it's to the flag of the United States of America and to the Republic for which

[01:00] it says, one nation, under God, they give us a little liberty and justice for all.

[01:07] From the four public input, our unscheduled personal appearances, by claims report.

[01:25] Make a motion, my proof.

[01:30] Hi.

[01:32] Hi.

[01:33] Hi.

[01:34] Hi.

[01:35] How's your turn?

[01:36] Hi.

[01:38] Six.

[01:39] Proved the need of motion.

[01:40] Proved the minutes of the September 18th, 2023.

[01:43] Motion.

[01:44] Take it.

[01:45] Hi.

[01:47] Hi.

[01:48] Hi.

[01:49] Eastern.

[01:50] Parker.

[01:51] Hi.

[01:52] Seven.

[01:53] David Syracchermaine Klein for Pensacola, GRDA Realizing Scene, an Associated Complaint,

[01:58] Proceedings in the amount of 37,598 dollars and 60 cents.

[02:04] May you remember in the Council in your packet, you have this claim for disbursements and current

[02:09] from August 1st, 2023, for August 31st, 2023 and we have the city of Miami and focused on communication

[02:16] between the Miami team and the current legal proceedings.

[02:21] This is well within the budget.

[02:23] The current balance for this budget item is $697,775.

[02:30] If the current claim is approved that would leave us a balance of $659,419.

[02:37] Happy to answer any questions.

[02:38] I'm like a moustache to approve the payment.

[02:46] Second.

[02:47] Hi.

[02:49] Hi.

[02:50] Hi.

[02:51] Hi.

[02:52] Parker.

[02:53] Hi.

[02:54] Hey.

[02:55] Budget amendment.

[02:56] This is MSUA Fund Carrier Over and it cumbers metering L.

[03:00] electric funds.

[03:03] No, there.

[03:04] So this amendment does increase the carry over as you know when we would have done the budget,

[03:09] we would have done that.

[03:10] So what this is the actual that we're going to be doing over, we'll increase the funds so

[03:19] that we're able to spend for me during for the hand telemeters and for electric for a dump truck

[03:24] and a service truck.

[03:32] Any issues with supply?

[03:34] Like that is.

[03:38] And for it is that we're starting to get equipment in, of course, there's still a quite

[03:43] bit of a lag.

[03:44] So it's still very, very kind of more movement with that tool, you won't have to

[03:51] be for having to carry over as a one-to-one.

[03:53] Thank you.

[03:59] I'll make a motion to approve.

[04:04] Take.

[04:06] So go ahead.

[04:08] What use?

[04:09] Okay.

[04:10] E step back.

[04:11] All right.

[04:12] We're not in ratified renew the following annual contracts from fiscal year, 2324 items A through K.

[04:23] So may I remember you to the council, the list that you have in the front of you or a list

[04:28] of contracts that we are asking to go ahead and approve these contracts through the end of this

[04:35] fiscal year.

[04:36] Previously we had them on an agenda item and they were looped in and included in some that we were

[04:41] putting a three month term on.

[04:44] But these contracts have been previously competitively bid and approved for multi-year contracts.

[04:50] And so these, rather than going out and renewing these contracts, which will absolutely

[04:55] result in an increase, these contracts we want to see through the end of this fiscal year, since

[05:00] that's what our budget was set on.

[05:03] Now what this does do is exclude several contracts that council wanted us to pay closer attention

[05:10] to and review, such as the Torres Concrete, the Neese Concrete, Scott Controxions, Construction,

[05:18] and the Collins Construction.

[05:19] Those contracts will continue to be reviewed by our construction subcommittee, as we're

[05:24] looking at developing a standard operating procedure and developing a threshold by which we

[05:29] may want to be bidding out some of those projects depending on what's most fiscal responsible.

[05:35] So the subcommittee is continuing to review those other contracts, the contracts that are on

[05:40] the list today are simply the ones that we're previously bid and have not been in any dispute.

[05:47] The four that you pull out, where they're not previously bid also, they were previously

[05:54] bid, but those are the ones that we want to really evaluate whether or not.

[06:00] going out to bid project my project would result in a savings or if the contract price that we have would

[06:06] result in greater savings. So

[06:11] We won't run the risk because if the if the math doesn't work we won't bid it out if that makes sense

[06:18] We want to study it before we go out and do that. So I locked it on a contract to

[06:27] December 31

[06:29] But after that we're going to go we'll have to make a decision by December 30 30 31st to re-bid those

[06:36] particular contracts and that's when they might raise it. Sure

[06:43] More than lunch

[06:50] More than likely we bid these out so it's we've already I think we've already executed the new term date with those

[06:56] So those will terminate the

[07:06] The can be been forwarded a council in such as it comes out so some may have some some opportunity for extended extending the contract

[07:16] They have extensions available

[07:18] But luckily ones tonight are very clear cut. I guess what I guess the ones of the bottom here are these the ones that are our streets

[07:27] And we know we're doing a lot of streets and if we're on a risk of those being hired

[07:31] And cost us more we will we will know before we make that decision

[07:35] We've got two board members two council members that are a part of our subcommittee

[07:39] And that's why we're taking the opportunity to really deep dive into these contracts before we take action

[07:44] We did do some extensive discussion around this along with the

[07:47] Jones

[07:49] His name

[07:50] Jones

[07:52] Brad and myself had extensive conversations with him about that. So we're looking at all opportunities to see what our best report

[08:00] Yeah, right right now with with John's information. This is our best deal in most flexibility

[08:08] Please impact

[08:09] Well, I know you do you guys will stay on top of it give us a form

[08:12] For motion on these to prove

[08:21] I'll make a motion

[08:27] Yeah, okay

[08:30] Hi

[08:31] Hi

[08:32] Hi

[08:33] Hi

[08:34] Hi

[08:35] 10 other new business of being which is residents of posting this agenda

[08:41] 11 staff reports

[08:45] Pro trusty community announcements

[08:51] 13 adjourned motion

[08:55] Second

[08:58] High

[09:00] Hi, I'm Parker.

📄 Full Agenda

NOTICE OF REGULAR MEETING AND AGENDA
OF THE MIAMI SPECIAL UTILITY AUTHORITY (MSUA)
Monday, October 2, 2023
6:00

p.m.
MIAMI CIVIC CENTER
129 5th Avenue Northwest, Miami, Oklahoma
Filed in the Office of the City Clerk and displayed in the main lobby of the Miami Civic Center and by
posting on www.miamiokla.net.
THE MSUA MAY DISCUSS, CONSIDER, AND VOTE ON ANY ITEM LISTED IN THIS AGENDA:
1.
Call to Order Chairman Parker
2.
Invocation by Director of Norse Campus Ministries Steve Whitesell
3.
Pledge of Allegiance Chairman Parker
4.
Public Input and Unscheduled Personal Appearances
Each person will be limited to three minutes. The purpose of this agenda item is to provide an opportunity for citizens’ comments and public announcements. In keeping with the principals of the Oklahoma Open Meeting Act, Council [or commission, authority or board] members and city staff will not engage in discussion or take any action under this agenda item. If you seek discussion or further inquiry, please contact your Council Member, the Mayor or the office of the city manager. Responses to citizen comments, if any, will occur under an applicable Agenda item at this or a future public meeting, or a response may be given by a phone call, personal meeting or a posting on the city website:
www.miamiokla.net
5.
*Action Item* Claims Trustees
Claims List
6.
*Action Item* Minutes: September 18, 2023 (Regular) Trustees
Minutes
7.
*Action Item* Davis, Wright, Tremaine Claim for Pensacola/GRDA Relicensing and Associated Complaint Proceeding in the Amount of $37,598.60 Bo Reese
BA
Claims List
8.
*Action Item* Budget Amendment: 24-05 Increases MSUA Fund Carryover and Re-Encumbers Metering and Electric Funds Jennifer Watts
Budget Amendment
9.
*Action Item* Ratify and Renew the Following Annual Contracts for Fiscal Year 2023-2024: Jennifer Watts
a. Livingston Plumbing - C20-26 - On-Call, As Needed, Plumbing Service
b. NEO Concrete - C21-33 - NEO Concrete Materials
c. H&K Electric - C20-27A - On-Call, As Needed, Electrician Service
d. Booth & Booth Electric - C20-27B - On-Call, As Needed, Electrician Service
e. Collins Construction - C22-46D - As Needed, On-Call Open Trench and Boring Labor for Waterline Replacement
f. Kone Inc - C20-59 - Elevator Service, Maintenance, and Annual Inspection
g. Broadhead Boring LLC - C22-46A - As Needed, On-Call, Open Trench and Boring Labor for Waterline Replacement
h. Hassco Fabrication & Construction - C22-46B - As Needed, On-Call, Open Trench and Boring Labor for Waterline Replacement
i. B-Town Construction LLC - C22-46C - As Needed, On-Call, Open Trench and Boring Labor for Waterline Replacement
j. Asplundh - C22-32 - High Voltage Line Clearance Tree Trimming and Tree Removal Services
k. Teeter Paving - C20-58 - On-Call Asphalt Paving Services
BA
Livingston Plumbing LLC Amendment
Livingston Plumbing LLC Agreement
NEO Concrete Amendment
NEO Concrete Agreement
H&K Amendment
H&K Agreement
Booth & Booth Amendment
Booth & Booth Agreement
Collins Construction C22-46D Amendment
Collins Construction C22-46D Agreement
Kone Inc Amendment
Kone Inc Agreement
Broadhead Boring Amendment
Broadhead Boring Agreement
Hassco Fab & Construction Amendment
Hassco Fab & Construction Agreement
B-Town Construction Amendment
B-Town Construction Agreement
Asplundh Amendment
Asplundh Agreement
Teeters Paving Amendment
Teeters Paving Agreement
10.
*Potential Action Item* Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could not Have Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9)) Trustees/Bo Reese
11.
Staff Reports (Written report included in packet, if available staff is present for questions) Trustees
12.
Trustee Community Announcements Trustees
13.
*Action Item* Adjournment Trustees
The MSUA Board of Trustees for the City of Miami is committed to making this meeting accessible to all citizens. If special assistance or accommodations are required, please submit your request to the City Manager's office. We also ask that those in attendance place all electronic devices on silent. Thank you.