Miami Special Utility Authority (MSUA)
⚠️ DISCREPANCIES
⚠️ Discrepancies & Missing Documents (2)
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[00:03] We'll have the invocation by the
[00:06] Soppel's Minister for First Christian Church, Mr.
[00:09] Brandon Butler.
[00:10] Paul again, we love you.
[00:16] We're thankful for this chance.
[00:18] It's a come together as a community, as leaders in the community,
[00:21] and try to serve this community well.
[00:24] God, I just pray that you would be with every decision made tonight.
[00:27] It may be in the best interest of everybody involved and further
[00:31] grow-offs as the city of Miami.
[00:33] God, again, we thank you.
[00:35] We assess that.
[00:36] And more like Jesus, today's name we pray.
[00:38] Amen.
[00:59] Four public inputters on schedule personal appearances.
[01:03] Five considered gender staff recommends we approve item six and seven.
[01:18] Eight.
[01:19] Gidel Stratton claim for Pensacola J. R. D. A.
[01:22] Realizes in the amount of $645.
[01:24] August 24th on behalf of the city.
[01:38] Primarily, this time, they spent dealing with
[01:42] five matters in reviewing a FERC filing and a GRDA permit filing
[01:49] and answering some citizen questions.
[02:04] Any questions?
[02:05] There you go.
[02:20] Nine. Service Regiment of Tyler Technologies Incorporated.
[02:23] To migrate the cities, financial software,
[02:26] income, to Tyler Technologies Cloud and Environment amount of $106,428.
[02:31] Let's just keep those.
[02:32] Evening everybody.
[02:33] So, income is what customer service uses for utility
[02:36] accounts and utility building and is owned by Tyler Technologies.
[02:39] The servers that we have once sight currently are in
[02:42] the life.
[02:43] And we have two options.
[02:44] Either rebuild the servers or migrate the data to Tyler Technologies
[02:48] Cloud Environment.
[02:49] It's going to be 160,000 overall.
[02:52] If we were to rebuild the servers that have an engineer come to train
[02:56] migrate the data once sight.
[02:57] It's going to be about 85,000.
[03:00] If we move it to their cloud, we don't have to eat that cost every five to seven years of making
[03:06] servers and their security when they're in on a cloud environment is better than stop
[03:12] not.
[03:13] So we should be fine there if we have any issues.
[03:15] That was the money coming from, good to you as much as you can.
[03:24] This gets a completely away from encode.
[03:26] Doesn't get us away from encode.
[03:27] It gets us away from housing encode on site here.
[03:35] Yeah.
[03:36] So I don't think of what happened, but we are doing something different to try to stop that
[03:40] from happening as well.
[03:41] This also increases accessibility as currently if you are offsite and you need to get into
[03:47] encode or if you are bow, you have to remote in to see our stuff.
[03:51] This will make it a web-based so anybody can see it when they need to if they are home.
[03:55] So you talked about security a second ago.
[03:57] There's so with it being a remote, the payload is there potential for a fax and thing like that.
[04:04] I mean there's always a potential for a fax, but we need to protect ourselves from those.
[04:09] So currently we have our firewalls and our anti-virus in place to stop anything we do monthly
[04:15] trainings to stop fishing.
[04:19] We move the data to their cloud.
[04:22] It will be encrypted at rest and when we are using it and so that will help there.
[04:27] And if we do get breached, the data will not be here to be that so we are covered in that aspect
[04:34] as well.
[04:40] You go back up now.
[04:42] We do incremental backups every nine and full backups every weekend.
[04:45] Is that a negative cloud, is that?
[04:49] Yes, sir.
[04:50] That's a party cloud vendor called United's Global.
[04:53] So then you no longer have to do those backups physically?
[04:57] Not for that.
[04:59] And that will save us prices or our costs are as well because they charge per gig.
[05:03] So we'll have to back up four servers instead of two but if we migrate the data then we just
[05:06] lose two altogether.
[05:07] So I honestly don't.
[05:24] I'll top my list.
[05:25] What would you say it was to redo the current service?
[05:33] Roughly 85,000.
[05:34] Now our yearly cost of licensing and maintenance will go up to 100,000 compared to the 70.
[05:50] 70 that it is now, but long term we will be able to, they are going to merge their
[05:56] newest version of encode with the version that we use now and we should get that up.
[06:00] for free, which currently it is very substantial.
[06:04] Thank you.
[06:23] Number 10, award-bed C22-45 for construction of a sludge storage building to these concrete
[06:33] construction.
[06:34] A proof contract continued upon this admission of required contract documents and approved
[06:39] the city manager or his design need to sign notice to proceed, Mr. Todd Murphy.
[06:44] Yes.
[06:45] I want to give you guys a little bit of history about the plant.
[06:48] And I'll kind of explain why I'm asking for this building.
[06:52] The first, the pictures I put in your packet, if you look at the one, not the one with
[06:56] the tractor but the other one, the one that has that wall, that area right there is where,
[07:05] right now when we press our sludge, it dumps into this area.
[07:09] That area was not designed for storage when they built this plant.
[07:14] What it was designed for was to put one of them row off dumpsters under there and then it just
[07:19] fall into the dumpster and it would haul it to the landfill.
[07:22] Well, the problem with the landfill was it was real expensive so we wanted to find another option.
[07:27] We'll work class B sludge so there was only two other options.
[07:31] One was incinerated, which wasn't an option for us because we checked those down years ago, and
[07:36] the other one was land application.
[07:38] So we found some land, got it approved through DEQ, right now we got 12 acres out by the
[07:46] O-Train Bridge with a lagoon lift station and that's where we take this stuff you see
[07:51] piled up here, it's called Bialisolans, it's a biological solid that we loaded up and trucks
[07:57] and take it out there and spread it on the ground and then disk it in.
[08:02] Well, the problem with land application is when it's, we're wet and rain in all the time, you
[08:08] can't get out there, you can't put them big trucks out there across that property so you see what
[08:14] it does, it piles up in here.
[08:16] So if you look at the other picture, the one with the tractor and that's after we've loaded it up
[08:22] and hauled it off and you can see the nasty mess that that stuff makes because it's getting rain
[08:29] to on this, this is open to the elements here and it's getting rain to on.
[08:33] So this new storage building would do a couple of things for us, give us a storage we need and
[08:39] it also keeps this stuff out of the rain but we want to go a little bit further than that with it.
[08:45] If you guys approve the building and if we get a build, we want to add heat lamps to it to
[08:51] dry it out further so it'll be even more easier for us to handle and then also it'll do one
[08:57] other thing.
[08:58] That side out there we have.
[09:00] the living side. Well, only last about eight or 10 more years. That's based on the level of
[09:05] metals that you put on it. If we dry this stuff more, it'll shrink it because it's even coming
[09:11] off the bed at 80% water, so it'll shrink up a whole lot. So we won't have to haul it off instead of
[09:17] hauling over six times a year. We may haul two or three times a year. So now our landslide will
[09:23] last maybe 20 or 25 years. So that's the reason I'm asking for this. So I talked to Bo about this
[09:39] a little bit. I know Bo's excited about it, so let's go ahead, Bo.
[09:43] I am. I think this is brilliant. I would never thought about this to me probably over a year ago.
[09:50] He wanted to see if we could start looking at how we could include this in our future budget,
[09:55] because it's something he's been wanting to do in researching for quite a while. And, you know,
[09:59] honestly, guys, I think this is something that we're going to have other communities coming
[10:03] to us wanting to tour what talks are doing and learn how he's doing it, because this just makes perfect
[10:08] sense. There is one other element. I wasn't going to bring this up there, but there is one other thing
[10:13] if it works, it'll be really, really good for the city. If we dry that enough, and that heat will kill the
[10:20] color form. So I said to this was a class B sludge. If we can get it to a class A sludge, we don't need
[10:27] to land them, or we don't need to decide, we don't have to take care of it. We can just give it away.
[10:32] But that would be a big challenge for me to get that proof to DQ that it's a class A,
[10:39] but that's one of the things that I want to try to do. What's that?
[10:51] He left you said was a, I heard you said I'm an additive. Was this all else again?
[10:59] You mean this area here?
[11:01] Well, I'll talk about it. I'll talk about it. I'll talk about it.
[11:06] Either heat lamps are going to be an additional cost or what the price isn't here.
[11:12] The lamps are going to be an additional cost, sorry. There'll be a additional cost. There'll be about 20,000
[11:20] for all of them. And you said this building is budgeted. How long will it take to build this building
[11:35] start to finish? Well, I talked to Zab today, since he was the one that got it. And he said,
[11:40] the first thing you wanted to do is get all the materials ordered and then wait to see what kind of issue
[11:47] that's going to be with, you know, was it having a metal roof and all that, you know, things are so hard to get
[11:53] now days. So, it's kind of hard to tell, but he's wanting to get on it pretty quick.
[12:00] So when do you think it be a completion date ballpark I'm hoping it's like I think once he starts. I'm hoping it's four or five months
[12:09] So four five months, so we have the extra 20 or 30 he needs for a lot of the heat lamp
[12:14] Could we include that in this year's budget?
[12:16] Yeah, we've got it
[12:18] So they already budgeted as well
[12:32] As far as you know, it's just being done anywhere else in the state now there's there's other types of ways to dry it
[12:38] But they're in the me and dollar range. I didn't really want to come to you guys and ask for that
[12:54] We thank you for that
[13:01] Well before we go I think I'd like to say you know, I kind of thought about this. You know, we got employees out there that are thinking in ways to save
[13:09] the community money
[13:11] Then we need to give them a shot we need to give them a chance to succeed with this and I know he's put a lot into this a lot of thought in this
[13:19] And if we do this and other employees see that they may come forward with some ideas
[13:25] But their jobs that may save us some money. So I like to fact the top put this effort into it. So I'll make a push ahead. Thank you
[13:34] Second
[13:38] Thanks talk 11 other new business of any which is a residence since the posting of this agenda
[13:51] 12 staff reports
[13:59] 13 trustee community announcements
[14:01] 14 this meeting will be continued from the council chambers and we convened in the staff room for the purpose of the exact
📄 Full Agenda
NOTICE OF REGULAR MEETING AND AGENDA
OF THE MIAMI SPECIAL UTILITY AUTHORITY (MSUA)
Monday, September 19, 2022
6:00
p.m.
MIAMI CIVIC CENTER
129 5th Avenue Northwest, Miami, Oklahoma
Filed in the Office of the City Clerk and displayed in the main lobby of the Miami Civic Center and by
posting on www.miamiokla.net.
THE MSUA MAY DISCUSS, CONSIDER, AND VOTE ON ANY ITEM LISTED IN THIS AGENDA:
1.
Call to Order Chairman Parker
2.
Invocation by Discipleship Minister of First Christian Church Brandon Fletcher
3.
Pledge of Allegiance Trustee Dunkel
4.
Public Input and Unscheduled Personal Appearances
Each person will be limited to three minutes. The purpose of this agenda item is to provide an opportunity for citizens’ comments and public announcements. In keeping with the principals of the Oklahoma Open Meeting Act, Council [or commission, authority or board] members and city staff will not engage in discussion or take any action under this agenda item. If you seek discussion or further inquiry, please contact your Council Member, the Mayor or the office of the city manager. Responses to citizen comments, if any, will occur under an applicable Agenda item at this or a future public meeting, or a response may be given by a phone call, personal meeting or a posting on the city website:
www.miamiokla.net
5.
*Action Item* CONSENT AGENDA Trustees
By unanimous consent the public body may designate noncontroversial items to be considered in one motion and one vote. The public body may add items from the regular agenda and approve. Posted agenda items not added to the consent docket will be considered separately. Staff recommends that Item 6 through Item 7 be placed on the consent agenda.
6.
*Action Item* Claims Trustees
Claims List
7.
*Action Item* Minutes: September 06, 2022 (Regular) Trustees
Minutes
8.
*Action Item* Goodell Stratton Claim for Pensacola/GRDA Relicensing in the Amount of $645.00 Bo Reese
BA
Claims List
9.
*Action Item* Service Agreement With Tyler Technologies, Inc. to Migrate the City’s Financial Software Incode to the Tyler Technology Cloud Environment in the Amount of $106,428.00 Keith Osborn
BA
Service Agreement
Quote
10.
Action Item* Award Bid C22-45 for Construction of a Sludge Storage Building to Neece Concrete Construction, Approve Contract Contingent Upon the Submission of Required Contract Documents, and Approve City Manager or his Designee to Sign Notice to Proceed Todd Murphee
BA
Picture 1
Picture 2
Neece Concrete Construction Response
Contract
Solicitation Packet
11.
*Potential Action Item* Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could not Have Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9)) Trustees/Bo Reese
12.
Staff Reports (Written report included in packet, if available staff is present for questions) Trustees
Pollution Control
13.
Trustee Community Announcements Trustees
14.
The Meeting Will be Continued From Council Chambers and Reconvened in the Staff Room for Purposes of the Executive Session at the Completion of Agenda Item 17 of the Regular Meeting of the City Council Chairman Parker
15.
Executive Session in the Staff Room Pursuant to 25 O.S. 307(B)(3) and (4) for Discussing Potential Economic Development Through Purchase of Real Property or Enhancement of Real Property to be Provided by the City and/or one of its Trust Authorities as Part of an Economic Development Project Trustees
16.
*Possible Action Item* on Matters Addressed in Executive Session Agenda Item Number 15
Trustees
17.
Adjournment Trustees
The MSUA Board of Trustees for the City of Miami is committed to making this meeting accessible to all citizens. If special assistance or accommodations are required, please submit your request to the City Manager's office. We also ask that those in attendance place all electronic devices on silent. Thank you.
OF THE MIAMI SPECIAL UTILITY AUTHORITY (MSUA)
Monday, September 19, 2022
6:00
p.m.
MIAMI CIVIC CENTER
129 5th Avenue Northwest, Miami, Oklahoma
Filed in the Office of the City Clerk and displayed in the main lobby of the Miami Civic Center and by
posting on www.miamiokla.net.
THE MSUA MAY DISCUSS, CONSIDER, AND VOTE ON ANY ITEM LISTED IN THIS AGENDA:
1.
Call to Order Chairman Parker
2.
Invocation by Discipleship Minister of First Christian Church Brandon Fletcher
3.
Pledge of Allegiance Trustee Dunkel
4.
Public Input and Unscheduled Personal Appearances
Each person will be limited to three minutes. The purpose of this agenda item is to provide an opportunity for citizens’ comments and public announcements. In keeping with the principals of the Oklahoma Open Meeting Act, Council [or commission, authority or board] members and city staff will not engage in discussion or take any action under this agenda item. If you seek discussion or further inquiry, please contact your Council Member, the Mayor or the office of the city manager. Responses to citizen comments, if any, will occur under an applicable Agenda item at this or a future public meeting, or a response may be given by a phone call, personal meeting or a posting on the city website:
www.miamiokla.net
5.
*Action Item* CONSENT AGENDA Trustees
By unanimous consent the public body may designate noncontroversial items to be considered in one motion and one vote. The public body may add items from the regular agenda and approve. Posted agenda items not added to the consent docket will be considered separately. Staff recommends that Item 6 through Item 7 be placed on the consent agenda.
6.
*Action Item* Claims Trustees
Claims List
7.
*Action Item* Minutes: September 06, 2022 (Regular) Trustees
Minutes
8.
*Action Item* Goodell Stratton Claim for Pensacola/GRDA Relicensing in the Amount of $645.00 Bo Reese
BA
Claims List
9.
*Action Item* Service Agreement With Tyler Technologies, Inc. to Migrate the City’s Financial Software Incode to the Tyler Technology Cloud Environment in the Amount of $106,428.00 Keith Osborn
BA
Service Agreement
Quote
10.
Action Item* Award Bid C22-45 for Construction of a Sludge Storage Building to Neece Concrete Construction, Approve Contract Contingent Upon the Submission of Required Contract Documents, and Approve City Manager or his Designee to Sign Notice to Proceed Todd Murphee
BA
Picture 1
Picture 2
Neece Concrete Construction Response
Contract
Solicitation Packet
11.
*Potential Action Item* Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could not Have Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9)) Trustees/Bo Reese
12.
Staff Reports (Written report included in packet, if available staff is present for questions) Trustees
Pollution Control
13.
Trustee Community Announcements Trustees
14.
The Meeting Will be Continued From Council Chambers and Reconvened in the Staff Room for Purposes of the Executive Session at the Completion of Agenda Item 17 of the Regular Meeting of the City Council Chairman Parker
15.
Executive Session in the Staff Room Pursuant to 25 O.S. 307(B)(3) and (4) for Discussing Potential Economic Development Through Purchase of Real Property or Enhancement of Real Property to be Provided by the City and/or one of its Trust Authorities as Part of an Economic Development Project Trustees
16.
*Possible Action Item* on Matters Addressed in Executive Session Agenda Item Number 15
Trustees
17.
Adjournment Trustees
The MSUA Board of Trustees for the City of Miami is committed to making this meeting accessible to all citizens. If special assistance or accommodations are required, please submit your request to the City Manager's office. We also ask that those in attendance place all electronic devices on silent. Thank you.