Miami City Council
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📹 Meeting Video
📝 AI Transcript
[00:03] I will call the regular scheduled meeting of my
[00:06] city council for Tuesday, September 6th, 2022.
[00:11] Number two, public input, on scheduled personal
[00:13] premises, we have none.
[00:14] Three, consent of the State of Oregon,
[00:16] we have approved item four and five.
[00:24] Second, six presentation from my
[00:36] economic development services.
[00:38] Mr. Shannon, do you have any questions?
[00:49] Not my strong suit.
[00:51] Just kidding, just kidding.
[00:57] Well, first of all, it's great to be here again.
[01:00] I know I've come before you every quarter.
[01:03] The main purpose of that is so that we can just kind of
[01:05] update you on some of the things that we're working on as
[01:08] an organization.
[01:10] And we've really been spending a lot of time as
[01:12] both in a test.
[01:15] Talking about who we are, where are we going as an
[01:20] organization?
[01:22] And it all started even before I came along.
[01:24] They did a lot of strategic landing sessions.
[01:28] And among that, see if I can figure out how to do that.
[01:34] They put together their strategic plan for the rest of
[01:36] this year and for 2003.
[01:39] And if you remember Heather Liller came before you,
[01:41] one of our board members, I think that was back in May.
[01:44] And she kind of updated you on what those strategic points were
[01:49] that were going to be the focus for the remainder of this year
[01:52] and for 2023.
[01:56] And so we talked a little bit about last time I was here about
[01:59] what his maids do and how it does that.
[02:02] And so I'm not going to go over all of that.
[02:03] I think you also have this in your packet as well.
[02:06] So I'll try to save some time there and not have to repeat
[02:08] every word.
[02:09] But the main things I wanted to update you on is we did finalize
[02:12] the strategic plan.
[02:14] We took those six initiatives that Heather told you about back in May
[02:19] and kind of flush that out a little bit to kind of explain
[02:23] and define what the board meant by those six items.
[02:28] So the first one was business retention and expansion.
[02:33] And obviously that's pretty simple.
[02:35] That's a main focus for our organization.
[02:40] I was just doing some research actually over the last couple of
[02:44] days of last week.
[02:46] We talked about 70% of all economic growth, business
[02:50] and industry growth is through business expansion.
[02:57] And so while a lot of effort is put into attracting new business.
[03:00] businesses and helping new businesses start, most of the growth that you see in jobs from economic
[03:07] development actually will come through business and retention and expansion.
[03:11] So our focus, obviously, is we want to continue to maintain an active business, retention
[03:17] and expansion committee.
[03:18] We have that committee in place now.
[03:21] We'll be updating it, making some changes, because the organization as itself is going
[03:26] to undergo a few changes, come January.
[03:30] As you know right now, there's one board in place that oversees both maids and the chamber
[03:37] of commerce.
[03:38] Come January, we're going to separate into two different boards.
[03:42] Still be one location, still working side by side, but we'll have a board that's focused
[03:48] primarily just on economic development, and one that's going to be focusing on the chamber.
[03:54] So we're going to be losing board members that may transfer from the current board now to the
[04:00] chamber side, or they may those that are on the board now that may lean more to chamber
[04:05] act towards maids information or are maids mission will stay, but there'll be some openings
[04:12] there that we're going to have to fill and that could change some of our committees, but we
[04:18] do have a business and retention committee in place.
[04:21] We want to continue that, and our big thing is we want to get out.
[04:26] One of the big initiatives we have between now and the end of the year is to spend a lot of
[04:30] time facing a base with our businesses and we want to make sure we understand what's happening
[04:37] in their businesses.
[04:39] We want to know what they need to succeed, what struggles they're having, and how can we help them.
[04:45] And if we don't have the resources in-house to be able to help them in their growth, then
[04:51] we're going to go out and find those resources for them.
[04:54] We want to be a partner in their economic growth, whether it's setting up meetings with people
[05:00] who can provide specific things, whether it's job training, access to better financing, grant
[05:08] opportunities, whatever those needs are, we're only going to find out by going out and visiting
[05:13] with those individuals and then putting that information to work for their benefit.
[05:20] The second strategic initiative is workforce development, and obviously we all know the importance
[05:27] of a good workforce.
[05:29] The city went, he's still posting jobs, right?
[05:32] I saw an ad on Facebook here this week, or I might have been in the last week whether there's
[05:38] a number of jobs that were still available here within the city.
[05:41] That's not uncommon.
[05:42] There are a lot of businesses in town that are still looking for good employees.
[05:47] So the question we have to ask is, why are they having such a difficult time finding employees
[05:53] and how can we solve that problem?
[05:56] Part of that is by giving to know what their needs are, then we can-
[06:00] work with all of the resources we have in our, our area to develop a strong workforce because
[06:07] we have those types of resources available to us.
[06:10] We have programs in this area that will develop specific training for just about every type
[06:16] of job opening we have if we can get that information from the businesses and the industry
[06:22] and relay that to our workforce development agencies and we've got some really good ones in
[06:28] the area.
[06:29] So we want to continue to work hand in hand with those folks.
[06:32] We want to work with the cities, they, county, tribal officers, offices, and we've got
[06:37] several workforce development programs in our region that we can tap into.
[06:41] And again, we all know that the success of every organization is going to depend on how
[06:46] successful we are in finding out what specific training is needed and developing programs to meet
[06:54] those job needs.
[06:57] Our next strategic initiatives is obviously collaboration with local city councils, county
[07:05] government, state government, of course our tribal partners are important and that we're
[07:10] all in it together.
[07:12] We're an extension of the city of Miami.
[07:14] We work with you and for you on certain projects and we love that.
[07:20] That's a relationship that I think is great for Miami and it's we can foster that same type
[07:26] of collaborative agreement and effort with all of our other municipalities, commerce,
[07:31] and sparrow and act in all of them, coming together, working together to bring about economic
[07:36] development, that's what it's going to take.
[07:39] What's good for Miami is good for the county and if it's good for someone else in the county,
[07:44] trust me, Miami will benefit from that.
[07:47] So we want to continue those relationships, communications important.
[07:52] We want to meet with our tribal leaders on a regular basis, but when I will see each other
[07:58] at the inner tribal council meetings and visit, so we need to continue that.
[08:05] There's the inner tribal, we need to start going to the county commissioners meetings.
[08:09] That's our next step.
[08:11] We want to go before the Miami City Council meeting on a regular basis, not just for my quarterly
[08:16] report.
[08:17] And I hope you've seen that we've already started that process and you'll see me here at Council
[08:22] meetings, not because I'm on the agenda, but mainly because I just want to stay informed
[08:26] of what's going on within the city, because there may be some opportunities for me to help.
[08:31] And that's what we want to do.
[08:32] We want to be a partner in economic development and of course, that same offer extends to all
[08:37] of our area municipalities, not just the city of Miami.
[08:45] Our fourth strategic initiative is revenue growth, and we have to help grow our economy.
[08:52] But we also have to, as an organization, we need to grow our own funds.
[09:00] It means there's no number that any organization we have, we want to make sure that we're
[09:08] putting those resources to the best and most efficient use possible.
[09:13] How do we create more jobs?
[09:15] How can we improve training to better input those seeding jobs to find new jobs?
[09:21] To do that.
[09:23] We're no different from anyone.
[09:24] So we have to do that.
[09:26] We can do that for several different ways.
[09:28] We can do that throughout the evolving world program, in which we take money, we have,
[09:34] moment to a business that helps us start up or help us expand or hopefully attract a new
[09:40] company to the area.
[09:42] And they return pay us back within years.
[09:48] We had a 54,000 square foot spent building that we need to put to good use.
[09:56] We've been working all day long about the decisions to create that spend building, but the
[10:00] reality is that it's done, it's there.
[10:02] And we need to do so.
[10:03] We can't just have that huge investment sitting there collecting stuff.
[10:07] You can sell it.
[10:10] We need to see it.
[10:12] We need to see it.
[10:13] We need to get some jobs.
[10:15] We do that.
[10:16] We continue to work with our partners.
[10:21] That revenue will come off this.
[10:27] Initiative is marketing and branding, which is nothing more than the face of the way
[10:32] to say we need to do better jobs and telling them the things.
[10:35] How do we let people know?
[10:43] So our purpose has been to develop an internal and external marketing strategy.
[10:51] The first thing we've learned there was put together in this strategic.
[10:54] That's the first two.
[10:56] Yeah.
[10:57] That's a tool that as we go out, I go out.
[11:01] And I meet with all of the businesses of industry in our area.
[11:04] I'm going to bring that copy of our strategic plan with me as a tool to show that each of
[11:11] the things that are important to us.
[11:14] Every decision that we make as an organization should come back to the six initiatives.
[11:21] If it doesn't, that's no different, probably than what we're getting ready to do.
[11:30] Oh, it's probably not.
[11:32] It's something like one.
[11:33] I'm very old.
[11:34] It's strategic.
[11:35] It's a city of Lyama.
[11:36] And when he does, he's going to challenge you to say that.
[11:39] Everything we do, or you do, we'll be full.
[11:43] It needs to revert back to that plan.
[11:46] If it doesn't, we're working right now.
[11:53] Actually, this is done.
[11:55] It's not live yet.
[11:56] I finished it.
[11:58] Right.
[11:59] Right.
[12:00] haven't gone by and whether yet, you have a new website.
[12:03] That address is building my amount, OK, doctor.
[12:11] So it should go live here in the next few days.
[12:14] Definitely, by the end of the week.
[12:16] But that will be another tool that we can use.
[12:18] It's got a modern cool weatheration on it.
[12:20] It is not complete.
[12:22] As an unfinished final product, we can constantly
[12:25] be added to it and upgrade it.
[12:27] But there's enough there now to give this go.
[12:31] It also has a complete section on getting started, which is basically a nod for anyone
[12:37] out there who's willing to start their own business.
[12:39] It will walk you through the process.
[12:42] Of course, we want to develop a new logo tag around and a sense of who
[12:49] we are working on that, or at least the highest of our priorities.
[13:02] But it's something we think we need to do to tell people, we're going to have
[13:08] a new business.
[13:09] We put a lot of effort into helping our current business.
[13:14] It's the need to show them that most of the growth we're going to see is going to come
[13:19] from our existing business.
[13:23] That doesn't mean we want to set up a lot of time and effort into attracting new business.
[13:29] We need to highlight what the region has to offer and we need to have some positive things.
[13:34] We sit here all night long and talk about some of the negatives and we know it goes
[13:38] long.
[13:39] But we do have some positives.
[13:40] The thing is that we had an outside tell us, I know people, this is a hard concept to
[13:46] grasp.
[13:49] It's for just outside of this perspective, we just have to talk about what we're going to say.
[13:57] We're looking at the whole of primarily, and I am a homeless, specifically, was the low cost.
[14:11] Can you say that one more time?
[14:12] No, it was the true story.
[14:13] It was the true story.
[14:14] It was the true story.
[14:15] It was the true story.
[14:16] It was the true story.
[14:17] It was the true story.
[14:18] It was the true story.
[15:04] Whether we can assist them, or we can be some joint projects,
[15:08] those public private collaborative efforts are huge for economic development.
[15:13] And we need to see what they have to say.
[15:19] See what their needs are.
[15:20] And we need to tell them we need help.
[15:22] We need to do that.
[15:26] We need to make some positive things happen.
[15:29] And then of course, another way we can try to attract these businesses,
[15:33] but in fact, building public loan funds is extremely underutilized.
[15:46] And to assist businesses to start, to expand, or to move to buy a local home,
[15:52] which is easy to come.
[15:53] We necessarily need to use this company.
[16:00] It's all something more important.
[16:01] That's the one in the process.
[16:05] Yeah.
[16:07] You are job.
[16:08] Just close to someone we already have.
[16:10] You know that's our normal one prior.
[16:12] We're still going to try to do business.
[16:14] New business and industry adds to our culture,
[16:17] adds to the growth,
[16:19] and stability of our economy.
[16:21] We're going to do too many customers from the city of Miami,
[16:24] and it helps with the tax base.
[16:26] And so just in case you don't remember,
[16:30] who makes up on her or on directors,
[16:33] and this will change, you know, January 1.
[16:36] But as of right now, these are our more of directors.
[16:39] You can see, you've got lower, low grease,
[16:42] and an anti-dition of the city of Miami.
[16:44] We're going to do it all the way.
[16:49] My home number and the rest,
[16:57] or a whole lot of things that are going to be
[16:59] in a single word,
[17:01] you'd be here for an hour.
[17:02] But I do appreciate the opportunity to come before you and visit with you.
[17:05] I always enjoy coming for the city council.
[17:08] We'll probably be back here for too much longer.
[17:12] Just to update you on a completely different topic.
[17:16] And that's our veteran's hunt that's coming up.
[17:18] You guys at the city of Miami has always been very supportive of us,
[17:23] and drafting proclamations for our hunters.
[17:28] We've already sent that information in.
[17:30] I believe Molly was here.
[17:32] And Melissa, have that information.
[17:35] But we're excited about doing another hunt.
[17:37] We'd love to have you participate,
[17:39] but we'll share more information on that at another time.
[17:41] Can I answer any questions?
[17:43] Yes, sir.
[17:47] I don't know.
[17:48] When is the inception of Maine?
[17:50] Okay.
[17:51] So, Maine's session goes back to mid-AIDS.
[17:55] Right after the closure of good.
[18:00] five, eight, six.
[18:08] I'll pick if you think things have been,
[18:11] there's not one that can scale.
[18:16] Throughout its course, I'll put it up five or six.
[18:22] I think, and I say that,
[18:24] that's looking at the entire longevity.
[18:26] I think there are a lot of peaks and valleys
[18:28] in the, there are moments in there where they were very hot.
[18:32] And there are moments probably when they're going to slide,
[18:34] as they would have liked it.
[18:37] But the beauty of that is, you keep plugging away.
[18:40] If you cannot solve every economic development issue,
[18:43] in the city of Miami, or all of the county,
[18:44] you wouldn't get so long-term to keep that in mind.
[18:51] Communication bonds open, people willingness to work,
[18:55] then those numbers should only go up.
[18:59] I just got curious to the sense that,
[19:01] what you've presented sounded like as a whole week.
[19:04] Well, you know, there's been some turnover,
[19:08] there have been some changes, there have been some issues.
[19:12] Some of them, not so good.
[19:16] So, we're still trying to recover from that.
[19:19] And so, it is time for a new approach.
[19:21] It is time for a new attitude.
[19:23] It's time to look to new solutions to all the problems.
[19:28] And that's what we're going to try to do with health.
[19:31] People like, I'll say, in a wrap up,
[19:37] to go over his mayor, I hope that he may have helped.
[19:44] And these are my work.
[19:45] I didn't feel like Major was given the job done for us.
[19:50] I tried to force a few things.
[19:52] And then we didn't get some more changes to done.
[19:55] He started a little bit.
[20:04] It would be a little more back to the end,
[20:06] which he said about.
[20:09] But I think we're in a Shannon on Gisiting Life.
[20:12] And Gisiting has to remove the given another shot,
[20:16] because he didn't happen.
[20:18] Despite building is a kill, he's healed for all of us.
[20:21] I mean, that was something that was dreamed up by somebody else.
[20:25] What was that, Bill?
[20:26] I was six years ago, right?
[20:29] I was mad at him.
[20:34] He was built as a babysitter.
[20:41] Yes.
[20:42] I didn't have to sleep.
[20:43] So I don't know what's going on.
[20:45] I just don't know if all of your question comes to me.
[20:55] You have a tool by which you know that you're in someone else.
[21:00] You're next to hot-of-wall the agenda actually, but this is a tool that we work for
[21:05] the EU.
[21:06] So you have something that you have.
[21:12] You have this strategic initiative, which you can hold every decision we make to
[21:18] and then you actually have a contraction of agreement with the city of Miami and
[21:23] it's a lot of some of the things that were responsible.
[21:27] Any strange things?
[21:32] The mayor must have that one.
[21:33] I must have that.
[21:34] I must have that one.
[21:35] I must have that one.
[21:38] I mean, what if you play on it?
[21:41] Is trying to sell it?
[21:43] Is trying to lease it?
[21:44] The matter is trying to lease up with it?
[21:46] Our first part already would be to sell it.
[21:48] That would be our numbers.
[21:49] How was it?
[21:51] I think it was a pitful time.
[21:54] So that's our main part.
[21:55] It'll be a lot better.
[21:56] We'll compare these here and to a lease agreement.
[21:59] They want you to lease the facility.
[22:01] Thank you for the good news.
[22:03] Thank you for getting some jobs.
[22:05] And we can generate some revenue on that.
[22:07] The doctor talked first part of it is to sell second part of it.
[22:11] And I'll say too that before Shannon took over, we had a pretty good lead on the company
[22:17] that wanted the building.
[22:19] We actually met with them at the end of March.
[22:22] And they drug us along and drug us along to last week.
[22:25] And I got a phone call that said they know an owner needed the building.
[22:30] They're out because they're supply chain picked up.
[22:34] And they were getting their stuff overseas.
[22:36] They wouldn't expect them.
[22:38] And that was when we thought we were really going to get several times.
[22:42] They drug us along for several months.
[22:45] And I think those opportunities came on a couple times.
[22:49] And for some reason or another, it didn't happen.
[22:53] And I'll say that the building sits at the base of it.
[23:15] They're probably just changing.
[23:16] Right.
[23:19] One thing.
[23:20] The economy change.
[23:22] The most supply line issues they were having.
[23:24] You used up.
[23:25] They no longer added.
[23:26] And we got a problem.
[23:30] We got a couple of reasons.
[23:32] And the guy when he told me that they weren't a dirty said it wasn't anything we did.
[23:42] That we were great.
[23:43] That they loved the people they dealt with.
[23:45] They've retreated fairly.
[23:48] They've just the supply chain changed for them.
[23:50] That that made them change their direction.
[23:54] So.
[23:55] And because once you haven't took over.
[23:56] We kind of turned that over to him because before we didn't have anybody.
[24:00] So we were all trying to handle it, but we turned it over to Shannon, and so now it's his baby.
[24:05] But...
[24:06] I think sometimes two people don't realize how difficult bringing a new business, a new company here really is.
[24:42] I'm one of those people.
[24:44] I thought it would be really easy, you know, no big deal, but it's a little tougher than what a lot of people think, because of what they're looking for.
[24:51] Sometimes...
[24:52] ...and that's a lot of people.
[25:24] I don't want to have our killer heels as housing.
[25:27] We just don't have the housing for people to move here.
[25:30] And so I know that's something we've looked at too, and talk to people about housing,
[25:34] because we need places for people to move.
[25:37] Something I think that's exciting, that we've...
[25:40] ...I don't believe we've seen before in the past that I think it would be different with Shannon.
[25:45] Is we actually have...
[25:47] ...when you read that sign, my area, economic development, it's not my image, my area.
[25:52] And we've got commerce, fairly in, after all coming together,
[25:57] and wanting to start meeting on a regular basis, and pulling on resources, and what that allows Shannon to do
[26:03] is it gives him a better workforce to market.
[26:07] So instead of just going and saying, I've got this one workforce, he can go and say,
[26:10] I've got this regional workforce, and it helps him when he's filling out those beds,
[26:14] and responding to him gives him more resources to put on there, and it makes us more attractive.
[27:08] Thank you.
[27:14] I'm seven.
[27:15] Economic development agreement with Marna.
[27:17] Area economic development service.
[27:21] So this is the agreement that Shannon was just talking about.
[27:25] It's an annual agreement.
[27:27] This one is very much similar to last year's agreement with one major exception.
[27:36] And that is also something Shannon mentioned.
[27:40] Come January, they're splitting the maids and the chamber on their end of the deal.
[27:46] Last year's contract was between a city and maids and the chamber.
[27:55] So this is just with maids.
[27:58] They will be the ones that will be directly benefited from the agreement.
[28:04] Now it's understood that the chamber will still stay in the same building.
[28:11] They'll still indirectly get some benefits from it.
[28:15] But this agreement is just between maids and maids.
[28:19] Other than that it's essentially the same agreement as what we've had in the past.
[28:24] So this is the same dollar amount as last year.
[28:29] Yes.
[28:30] And the utility credit is the same.
[28:47] I think it asks this question last year, but it is.
[28:50] City Miami, the only one.
[28:52] That's helping fund maids.
[29:13] And for the first time we've started having conversations with the other communities.
[29:18] And they've asked how could they participate.
[29:28] The revolving loan fund is that substantial or is that something that you're working towards to.
[29:35] I mean, I mean the fund to get out of it.
[30:31] No last year, a couple of us had questions.
[30:37] It's kind of hard to improve $66,000.
[30:45] It's like made this so secret to it.
[30:47] They tell accounts on nothing or what they work on.
[30:49] You're so vague and everything that is said that it's
[30:55] hard for me to vote yes to stay on board with you guys when.
[31:00] Hi, they might, but I don't see nothing progress.
[31:07] We don't know what's in the works, we don't know, we can't vary.
[31:45] Right, that's what the previous lady told us to and she never brought
[32:30] an epintivist at all.
[32:32] We don't know what brings us up to you.
[32:33] If they take me along, trust me.
[32:35] We're getting there.
[32:38] If you want to be your pink question, you just can't...
[33:01] The sit takes about the company close with the, unless they didn't get a list.
[33:12] Yeah, no, because he recently, within the last three, four months, so I'm going to wait for it.
[33:17] This is coming in, this is coming in.
[33:19] I've seen nothing coming in.
[33:21] And there are some things that this company is still vacant.
[33:24] They can't talk about it.
[33:25] So I'm going to talk to you because there are some things that are on it.
[33:38] I'll be happy to share that.
[33:40] That doesn't have to be shared with.
[33:46] And then, also, I would add, don't forget, one of the significant initiatives that
[33:52] Mays has his business retention and expansion.
[33:56] You're not going to see business retention unless somebody leaves.
[34:00] And then that tells you is not working.
[34:02] The business retention is all of the effort that they put in there,
[34:05] meeting with all of our existing manufacturers, understanding their needs,
[34:09] and what their, their needing workforce wise, communicating between the state and those entities.
[34:15] So there's a lot of effort that's put into that in a lot of time and energy that goes into.
[34:19] And I've seen, first hand, the relationships that Shannon's already having to
[34:23] develop and that were there before with a lot of our local industry.
[34:28] And I think part of that too would be going out and, and, and,
[34:33] actually, or maybe two of you.
[34:36] So local industry and find out what their opinion is.
[34:41] I think that's something we need to continue to.
[34:45] And we talk to any of our local, so you talk about expansion and retention.
[34:57] So we talk to any of our local businesses that are looking to expand.
[35:00] All the time.
[35:01] Maybe to, to take this spec moment.
[35:03] Yes.
[35:04] Yeah.
[35:05] Yep.
[35:06] Yes.
[35:07] It, it, it, it, it really comes up quite a bit.
[35:12] I mean, I've met with, I don't know how many now local, a handful, locally,
[35:18] that I've wanted to look at it and it usually goes on for weeks at a time.
[35:22] The engineers get involved and it's, kind of, quote,
[35:25] seller that needs to be, but isn't.
[35:28] There's, well, that hasn't really kept any of them from saying that we were very competitive.
[35:35] So luckily, I think we're still in the running.
[35:38] It's just going to take the right combination.
[35:41] I think, too, right now, one of the pluses for that building is,
[35:45] where it would cost a build it now.
[35:47] Yeah.
[35:48] That's what it meant.
[35:49] That's what it meant.
[35:50] That's what it meant.
[35:51] That's what it meant.
[35:52] Yeah.
[35:56] That.
[36:37] I'll make a motion.
[36:39] I'll say, Brad, did a question.
[36:41] I'll ask your questions, everybody here.
[36:43] I just wanted to say something.
[36:45] Well, do you want to ask any questions about now?
[37:04] I mean.
[37:06] Now, and the reason why I say that is,
[37:08] because I know very little about it,
[37:12] or to the background with it.
[37:14] But this is probably not going to be a subject
[37:28] that could come up in executive session.
[37:30] But the questions probably need to be in open meeting.
[37:40] So this is a time to ask questions.
[37:44] If everybody else looks like it's got to go now.
[37:46] So for what it's going to happen?
[37:48] Yeah, this is something that we've been very involved with.
[37:50] Since since I got here, this is one of the things that
[37:55] I had more than quite a bit about.
[37:57] I hadn't developed.
[37:59] You know, what's happening?
[38:01] What's happening?
[38:03] Well, I have one of the things that I had more
[38:06] than quite a bit about.
[38:08] I hadn't developed.
[38:09] Well, the economic development in the municipal level
[38:12] in the state level, over here.
[38:16] And I'd say there was some progress in that.
[38:20] There was some back, method of work.
[38:23] You can go down the other.
[38:28] I've been through down very much in process with him.
[38:34] The rebandle of my angel.
[38:37] So we created a fiscal subject committee.
[38:39] Of which myself had her low-ered
[38:43] and Dr. Stafford said on.
[38:45] And so we've been continuing to provide additional oversight
[38:48] in other financials and making recommendations
[38:51] to the board itself and to the executive team.
[38:55] And I would tell you from what I found out.
[39:00] The services they're providing are good and are going up, and we continue to be very optimistic
[39:04] because we're setting a pretty high bar as a board, and we're looking at and are in the
[39:11] process of identifying metrics so we can measure performance a little more closely, because
[39:16] to Duane's point sometimes it's difficult because you can't get into all the details, even
[39:22] as a board, we don't get into a lot of the, sometimes the, too many details.
[39:28] Because of the confidentiality issues, so we're capturing metrics that we can track.
[39:33] That being said, I would also tell you, this is one of the things you get out of it
[39:37] exactly what you put into it.
[39:39] So the more that a community invests into economic development programs, the more opportunity
[39:45] for return that it has.
[39:46] And I would tell you, from everything that I've learned since I've been here, we're scraping
[39:50] the bottom of the barrel.
[39:52] We are absolutely, when you compare us to other growing communities like Clair Mournawasso and
[39:56] others, and have really done well since 1986, we are absolutely paying a fraction of what
[40:04] they put into their community for economic development.
[40:08] So I would say that's why this number doesn't, doesn't offend me or surprise me that what
[40:14] they're asking for.
[40:17] So I would tell you all from my seat, which is different from yours, because I'm not voting
[40:22] on it, but I feel comfortable with this number and what I've been able to see.
[40:27] So when you talk about the changing of the boards and new things come out, is it feasible
[40:33] that a council person set on this board?
[40:37] On one of those boards?
[40:40] I don't see why not.
[40:43] There's going to be a lot of positions.
[40:47] Right.
[40:48] So there's the mayor in the city manager now.
[40:59] Because they meet for like three hours sometimes.
[41:03] And I mean, my work didn't like that very well.
[41:05] So every day.
[41:06] And it's in the middle of the day too, so I didn't feel like I could do it and do it
[41:13] adequately.
[41:14] So we're talking about adding quite a few spots.
[41:16] So when we split these boards up, they combined them back and I think 2013-16 something like that.
[41:24] And thought it would provide some efficiencies, and to be honest, they've all decided it
[41:29] did not work.
[41:31] And so as we've been through this process, trying to really identify where we think we could
[41:36] see improvements, this is one of the areas that we said we just don't have enough representation
[41:40] especially for the chamber side.
[41:43] The chamber side ought to be something that's driven by our local businesses.
[41:47] And although we have some business owners on the board today, there's only a few.
[41:54] And it really ought to be made up of a bunch because they ought to be the driving force behind
[41:57] that.
[41:58] And so we'll be adding quite a-
[42:00] bit of positions on the chamber side probably not so many on the
[42:04] made side from what I believe. I probably will continue to focus on
[42:09] mates on that area economic development and so that may leave Amanda then to
[42:15] focus on more of the chamber side which is more of an if there's a memory of
[42:19] this board that wants that seat. I can go to Amanda and say I we've got a
[42:25] board member that wants that seat and I'm sure it won't hurt her feelings any.
[42:28] She said a lot of do anyway so I can appoint one of you guys off to see how it all works and
[42:38] so if there's somebody that can be there but I can say sometimes it's three hours in a
[42:43] middle of the day so I know I can't. We're trying to speed those up. That's part of
[42:48] the reason we started the fiscal subcommittee. But to delaying this point earlier
[42:54] and the chance point about the stuff we've heard that's coming that hadn't
[42:59] started yet. I can see why the confidence you out is big because I know the
[43:04] things the way we're talking about they are coming. But they've changed sites three or four
[43:09] times and some of them can't get their supplies here so it's not taking 11 months to
[43:14] build their building. Can they come in to close and talk about it.
[43:17] Executive on on stuff like that. One of the things. Not today. Not today.
[43:28] So an executive session for the state rules. There's only a handful of things that
[43:37] allow. So economic development is one of them so we just have to make sure that
[43:47] you are broad enough yet restricted in that if we're going to stay within the parameters of
[43:55] what the state law allows. But if you're talking about meeting with potential
[44:04] businesses. I'm that like half-shan and come in and talk to us not telling you what's going
[44:12] on. If it was a general conversation probably not. If it was a specific
[44:19] confidentiality even if he shared it on the group that was considered confidential
[44:23] and so it would still breach. So the challenge that he has is he's got businesses
[44:28] that he's dealing with that are sometimes looking at making major you know hundreds of thousands
[44:34] of dollars of investment if not millions of dollars in investments. And if that information gets
[44:40] out it jeopardizes their project completely. It could drive the cost up if somebody finds out
[44:46] a competitor finds out and he said wait. I want to go and get in there quicker. I want to make
[44:50] a different offer. I want to undercut them. Then that creates a significant liability.
[44:56] If we should own our own property owners.
[45:00] Well, they find out.
[45:01] Yes.
[45:02] They're property triples and valuables.
[45:03] Yes.
[45:04] It's tough.
[45:08] Any other questions?
[45:09] We really just can't resolve the urge in.
[45:29] And that's where we've kind of been before.
[45:36] Yes.
[45:37] The same place last year.
[45:39] But we've got somebody new, leading that now.
[45:41] And I think we probably ought to give him the chance.
[45:43] My opinion is we need to give Shannon a chance.
[45:45] The real tough position that you're in is you have to kind of trust what's being put
[45:51] up for you that good things are happening because the only alternative is to not fund
[45:55] maids.
[45:56] And then maids, financially, would become unmanaged for them.
[46:01] They wouldn't have enough funds to operate.
[46:03] Which means they would go away.
[46:05] Which means what you're risking is the existing manufacturers and entities say, and this is not a
[46:10] town.
[46:11] I want to do business because they don't even support us.
[46:13] Business retention and expansion opportunities to evades.
[46:16] And so you wouldn't really know that not funding them had a negative impact.
[46:20] Until the negative impact happened.
[46:23] So it's kind of a tough spot.
[46:31] Again.
[46:32] I will read your motion.
[46:35] Second.
[46:37] Hi.
[46:40] Hi.
[46:41] I'm great.
[46:50] Budget amendment 23.
[46:51] That's your five general fund grant capital improvement project.
[46:55] All right.
[46:56] Thank you again.
[46:59] Again after the end of the year.
[47:01] We read the deterioration over for these three funds.
[47:04] This is the general fund.
[47:06] Capital improvement fund in the grant fund.
[47:10] We are just in those estimated carryovers to actual carryovers.
[47:15] The general fund had a couple of purchase orders that did not get fulfilled.
[47:22] Facilities was doing carpet upstairs.
[47:26] They couldn't get that done before the end of the year.
[47:29] They need to re-encumber those funds.
[47:31] HR is doing a salary study and revising the personnel policy that they need to finish up.
[47:36] They didn't get finished before the end of the year.
[47:39] We have two capital improvement projects that need to be re-encumbered.
[47:45] One is a watchguard camera system for the police department.
[47:48] And the other one is the emergency generator for the Civic Center.
[47:52] Grant fund.
[47:55] They'll have specific parts orders that we're re-encumbering but we're allowing each department to spin.
[48:00] carry over that they have with them at the park. You go ahead and answer any questions.
[48:10] Good motion. We have proof.
[48:51] Thank you, Mike.
[48:54] Number nine, contract with Mom Public Schools to provide three school resource officers for the
[48:59] 223 school year, $133,000 reimbursement.
[49:04] This is our annual contract with Mom Public Schools. We provide three school resource officers to work
[49:10] the schools of the school system. They pay approximately 75% of that salary, which is the
[49:16] nine months during school, and that's a hundred and fifty three thousand this year, and we
[49:21] amend that every year after the contract negotiation with the large, just reflecting the
[49:25] salaries. They've been in the schools now for about 15 years, a great partnership, and our officer
[49:32] do is to manage the job as schools.
[49:37] Any questions for Chief?
[49:40] I'll make the motion to approve.
[49:42] All right.
[49:49] 10, renewal of following annual contracts of the fiscal year 223.
[49:54] These are from the same ones in the MSUA, the Booth and Booth and Booth electric, HK electric, the Winston-Plombing,
[50:01] Konell and Teeter and Teeter's Paving.
[50:05] Motion to approve.
[50:08] All right.
[50:13] 11. Warbed C22-44 in the amount of $38,358 to stay in tech LLC for removal of underground storage tanks,
[50:25] associated piping pumps, canopy at 1030 East Southwest, which was big datties.
[50:31] The pre-contracting position upon the submission of required contract documents and approved
[50:38] city manager is doesn't need to sign notice to seek.
[50:42] Yes. So this is big datties that we purchased through the FEMA grant and a part of that,
[50:49] not a part of the FEMA grant, but part of our responsibility in owning the property now is to remove
[50:55] the underground storage tanks and the canopy in the fuel pumps and all of them.
[51:00] those. We have to have a special contractor do that, that is licensed to do that type of remove
[51:07] removal. And that's, we put that out to bid. We received one bid back on the project,
[51:15] which is in your, is in your packet.
[51:18] Just got one bid to the session specialized.
[51:22] Well, you sent it out to several. You never know why some people bid and some people don't.
[51:29] Do you have anybody local that does this kind of stuff?
[51:31] No.
[51:32] I will note that the $9,232 that is for the removal transport and disposal of the fluid found in the tanks.
[52:09] This bidter actually went out and measured it at the time that he submitted his bid.
[52:14] That dollar amount could fluctuate depending on if there's more or less fluid in those tanks at the time that it's removed.
[52:24] Is there a cap on how much it looks like?
[52:27] Well, I'd have to come back.
[52:30] Thanks.
[52:33] As far as what we would pay for it, I would have to come back to you guys with a change order.
[52:38] I know like Chris had said on some of our bid, the cap was 10% for a change rate.
[52:43] I didn't know if there was something like that on this or not.
[52:45] On this one too.
[52:50] This is coming out of the demo fund.
[52:56] The grant you've already received.
[53:02] No, this isn't funded by the grant.
[53:05] The property was part of the grant.
[53:08] But our removal of the tanks is the city's responsibility as owning the property.
[53:14] FEMA in this type of grant is not concerned with anything underground.
[53:19] It's just anything above ground.
[53:21] I'm not just going to get a chance of building.
[53:27] I don't want to know what he said.
[53:31] It was interesting.
[53:33] Okay.
[53:34] When are they playing out doing this work?
[53:42] Well, I don't have a specific data depends on when we issue the.
[53:47] We'll issue the notice to proceed.
[53:50] I can get back to you on that date because he'll have to get his.
[53:53] There's a performance bond and all of that stuff that he'll have to get.
[53:57] Will be this year.
[53:58] Oh yeah.
[54:00] I'll make a motion to approve.
[54:10] Hi.
[54:21] Thank you, Christine.
[54:22] I'll you're staying.
[54:23] Yep.
[54:24] Number 12 discussion concerning potential fee waivers for my
[54:27] Public Schools construction projects.
[54:29] So from time to time, the MIMA Public Schools has construction projects.
[54:35] And the difference a construction project is a building project not just a
[54:42] mechanical electric or plumbing project that regular maintenance that the schools
[54:46] have to do.
[54:47] We have two construction projects that we've gotten planned submitted on for
[54:53] MIMA Public Schools.
[54:55] One is for physical education building at the high school, which is a
[54:59] 6,000 square foot addition to the high school.
[55:03] The other is a renovation and addition for MIMA Public Schools
[55:08] Administration at their what's going to be their new location over by
[55:12] Nichols.
[55:13] And that's a 5,100 square foot addition.
[55:18] So from time to time, they have these projects in the school
[55:22] bond project.
[55:23] We waved all of the building and permit fees associated with the school
[55:28] bond projects.
[55:29] These are separate.
[55:30] So we wanted to find out from the council what direction you would
[55:34] want to take on these types of construction projects in the future.
[55:39] If it's something that you want to see each one of them and us come back
[55:43] every time we have a construction project like this to do a fee
[55:47] waiver.
[55:48] We can do that.
[55:49] If you have the mindset of any type of building construction project that the
[55:55] school system might do, we want to support them by waving the permit
[56:00] inspection fees.
[56:01] We can come back with the resolution doing that also.
[56:04] I think that's how it should be.
[56:07] We should wave all fees.
[56:10] Travis gave me an estimate just so you would know on these two projects.
[56:15] We're talking about about 1,500 dollars on each of those for building permit
[56:21] and inspection fees.
[56:22] It doesn't wave doing the inspections and getting the permits.
[56:26] It just waves the fees we charge for them.
[56:28] I think I agree with the one.
[56:29] I think it's important for the city to be a good partner with our school system
[56:32] and support their efforts.
[56:35] Because you got good school system.
[56:37] You got good buildings.
[56:38] You got good facilities.
[56:39] It's going to drop people here.
[56:41] A lot of companies are looking to come and relocate.
[56:43] They look at your school.
[56:44] I think it's important for us to be a good partner with them.
[56:49] So I think I'm understanding that you guys would like for us to come back with a
[56:53] resolution to wave building and permit fees on building
[56:58] construction projects for the school.
[57:00] system. Okay, we can do that.
[57:05] Thank you, Christy. 13 other new business, which is the
[57:11] residents is posting this agenda. 14 staff reports, 15 mayor
[57:24] council community announcements. I want to say the
[57:36] rodeo was outstanding. Once again, Bobby Carter has
[57:40] teamed a great job with that. Again, rodeo of the year for
[57:46] association. I talked to the announcer after the last night.
[57:51] I ran into him and they came for coming and he does a
[57:54] great job. And he told me that this was the best
[57:59] rodeo they do all year. And he said, I mean, not even
[58:03] close. And he said, we do some pro rodeos. And this
[58:07] rodeo is better. So I mean, that was a huge statement for
[58:12] me. And if you were out there Saturday night and you saw
[58:16] this dance, I heard and I didn't hear this myself. I heard
[58:19] this from someone else that there was actually people asking for
[58:22] their money back because they couldn't find a seat. That's a
[58:26] good problem to have. So we may have to get some more stands or something.
[58:30] But you had people not been able to find a seat because it was so
[58:33] full. Of course Friday was a little bit lighter because you're
[58:36] your first night of high school football. So a little bit lighter
[58:39] in Friday, about those. Everybody is back. A lot of people there.
[58:42] Saturday night we also had a gigantic event at Buffalo runs. So
[58:46] that took that took some people out. If we had about 6,000
[58:50] people had our pay or a place. So I mean you had two events going on
[58:54] and they were both big. So I thought it was a big statement for
[58:58] that guy to say that there was even pro rodeos that this rodeo
[59:01] was better than and then I ran into caught a highsmith at
[59:06] on Sunday and I was shocked by this statement. He said this was the first time he'd ever been
[59:12] in the modern radio because he always goes, if they need the radio because he grew up going
[59:16] to the need of the radio and he said this was the first time I went to my Amos and he said
[59:21] I was blown away at how good it was. He said it blows beneath his away. So actually there's
[59:32] this four nights. I think there were those four nights where ours is three, I guess with Thursday,
[59:38] it was like that. But anyway, Bobby and his crew do a good job and I think he's going to come
[59:43] during next meeting and give us an update on the radio. So it was great that he did a good job.
[59:52] So I thought he had taken some numbers. I don't know. He may have that. I don't know.
[60:00] But I think they said that was sorry, not they believe was the second largest crowd they remember at I'm just gonna go with this
[60:17] If you guys don't have anything
[60:20] So 16 city manager communications
[60:24] Then all right, so 17 the gentleman and I'm going to end up the executive session