Miami Special Utility Authority (MSUA)

📅 Nov 15, 2021 | Clip #381

⚠️ DISCREPANCIES

⚠️ Discrepancies & Missing Documents (2)

⚠️ No Official Minutes Published

The city has not published official minutes for this meeting. Under Oklahoma Open Meeting Act (25 O.S. § 308), minutes of all public meetings must be kept and made available.

🟡 City Has Not Published Minutes

Our transcript is complete but the city has not published official minutes on AgendaCenter. This may indicate a delay or failure to comply with open records requirements.

📹 Meeting Video

Open official source

📝 AI Transcript

[00:00] We want to have an invocation by our marchief, Mr. Robert Rutt.

[00:05] Thank you.

[00:07] Oh, I see you.

[00:10] We pray, please.

[00:11] Well, God, I thank you for this day, and I thank you for each version here.

[00:15] I ask God that you will bless the decisions that are made,

[00:18] and that will be your will.

[00:19] I ask it to be with the Council of Mayer,

[00:21] and their families put a hedge protection around them.

[00:24] I ask God that you've walked over the city, and it's important to ease.

[00:29] Thank you, again, for each version here.

[00:31] It's a near-sense name, right?

[00:32] I'm really proud.

[00:34] I pledge allegiance to the flag of the United States of America,

[00:39] and to the Republic for which it stands.

[00:42] One nation, another God, and it is with liberty and justice for all.

[00:47] For public input, I'm scheduled to personal appearances.

[01:00] Five, consent agenda.

[01:04] Staff recommends we approve item six through 11.

[01:07] Make a motion.

[01:22] We approve.

[01:23] Second.

[01:24] Estep.

[01:26] Aye.

[01:27] Sumber.

[01:28] Davis.

[01:29] Aye.

[01:30] The whole.

[01:31] Aye.

[01:32] 12.

[01:33] Action on them.

[01:34] Letter of engagement with Walden.

[01:36] Financial services.

[01:37] Perform at 22 electric water.

[01:39] Waste water.

[01:40] And saw the waste rate study.

[01:41] And non-rate study.

[01:43] Feast study.

[01:44] So, at your seat is a revised.

[01:46] It's forward.

[01:54] And if you look at the VA, there's a very list of all the ranks.

[01:57] And non-rate.

[01:58] But there's more.

[01:59] We're asking that their study is on that VA.

[02:04] Non-rate would be things like animal control fees, all fuel rentals, just to power rentals,

[02:12] things like that that aren't like a rate for electric water or sewer or sanitation.

[02:17] But those are also included in this study.

[02:21] The cost is $60,500.

[02:26] We've used World Lands since 2000.

[02:29] I have a very good relationship.

[02:31] There are numbers that are spot on.

[02:33] And it says that we feel very comfortable with their numbers that they provide us.

[02:38] And they estimate what revenue would have of the rates.

[02:42] Which is very important for the budget season.

[02:46] The last time the Council enacted rates.

[02:49] Well, actually the last time they went into effect.

[02:52] Electric.

[02:54] At an increased April 21.

[02:56] More waste when it was October 20.

[03:00] months that the last time in the sanitation was January of 19th, and many of these other

[03:07] non-rights hadn't been looked at for a year or two years, something like that, and many

[03:14] of them.

[03:15] When did you say electric was in point on well?

[03:17] The last time, the increased curve was April 21, so I just didn't know what to do.

[03:25] So when they when Tiger brought the race to the results to the council, there was a plan

[03:32] for the World of the Family of the Women's Revolution for the 10 years.

[03:36] The council acted on a portion of that.

[03:41] So now that things have changed dramatically since COVID, now we're looking at it as of today.

[03:46] So long ago was the last one of these.

[03:49] Well, what electric was?

[03:51] It's in the BA 2017-19.

[03:54] So do we feel like our rates are out of line with everyone else?

[04:54] Or are we just doing this because we always do that?

[04:57] It's making sure that they are in line.

[05:00] And again, some of them have been studied some of the 10 years that I know for sure.

[05:05] And then other electric water, wastewater, and sanitation was done some time before the electric water and wastewater.

[05:14] But it was a larger plan than what was accepted by the council.

[05:18] We were able to see the old one that the council accepted.

[05:28] Absolutely.

[05:30] Can you email them to all of this?

[05:35] I think we'd all like to see them for that.

[05:42] I think probably I could say, I don't want to speak for everyone but I think I can.

[05:58] Are they?

[06:00] our biggest concern is we're talking about raising rates on every, you know, it's me and

[06:04] you remember, we didn't want to make sure we're doing this right, and make sure we're

[06:08] all in agreement on what's going on, why we're doing it, and why it was before, and when

[06:12] it was agreed on, and before we.

[06:14] So this is for the state.

[06:16] And then we have to bring the ordinance to you to actually increase the rate.

[06:21] We completely agree.

[06:22] That's why we're requesting, we do a completely new study to ensure that our numbers are

[06:27] accurate, which will then, that would, the outcome of this would be going to play in,

[06:31] and then we would discuss with the council before any of the rates of anything that

[06:35] it is.

[06:36] So it sounds like maybe the last time this was brought up, when you said you did a portion

[06:41] of it, it feels like maybe that looks like that, this time too, maybe we just did our

[06:46] electric increase, we just did our, you mentioned a couple of different increases we did.

[06:52] Is it that they felt the same way then, so they, the electric was like, they presented

[06:57] it on the electric, and they just went, we had a much of progress we wanted to do on the electric

[07:00] side, the new sub-stations, stuff like that, they voted right then to do the rating increases

[07:05] for the next five years.

[07:06] The water was a little more steep water, it's a little more steep, because we had a lot, I mean,

[07:09] obviously, our infrastructure on what I was doing very, very well.

[07:12] I guess my question was, how long ago was the rate steady down?

[07:16] The contract was in 2016 and executed over 17 and 18, when it was put in place.

[07:23] And then they actually performed a 10-year study, but the council really approved the first five

[07:29] years of the plan, and after reviewing the plan and talking with many others we think it's

[07:35] worth doing another study, because enough has changed, our infrastructure has changed, our

[07:39] project needs have changed, and that's what's taken into consideration whenever they do

[07:44] the study is what our total cost is, what our cost to purchase the electric, and what our

[07:49] cost is to deliver the electric throughout the city, and in any infrastructure upgrades we do,

[07:54] and they have to create and set rates to project what our needs will be so that we don't over

[08:00] recover or under recover.

[08:03] So it's kind of like an actual study, an actual rate would do for insurance, you've got to figure

[08:08] out exactly what your expenses are going to be, and then project out what you're going to recover

[08:13] in rates, and then try to hit that bullseye out so that we recover appropriately to

[08:18] cover our cost, but not over.

[08:21] It's a pretty scientific rate study, they did a really good job, and the last one I've read at

[08:26] multiple times, and that's what we're looking to repeat here to make sure that we all understand

[08:32] the numbers and you need changes in that.

[08:35] And I'm thinking that's kind of what I was asking it, we could see the previous rate study.

[08:40] Oh yeah, it's just relatively available.

[08:43] Okay.

[08:44] Yeah.

[08:47] Sorry, you wanted to see that before we approve this one?

[08:51] I don't know.

[08:53] How long do we got it on this?

[08:59] Is it?

[09:00] I mean, is it something that we really need to do something

[09:02] in a table to the next meeting that way we don't have a look at it?

[09:05] I feel like, yes, we say everybody,

[09:08] if anybody, I can be looking at the Vigilia,

[09:09] I mean, we can schedule a phone.

[09:11] Yeah, I'd be happy to have you.

[09:12] I'll sit down and talk to you.

[09:13] I didn't really talk about it.

[09:15] Sorry about it, you'll be able to table that.

[09:17] Yes.

[09:17] I mean, I feel like we're going to say we're going to spend $60,000

[09:21] on something we need to be educated on what we're spending.

[09:23] Not saying I don't trust what you're saying,

[09:26] but I'd like to see the numbers for myself to see what,

[09:29] who are they preparing us to, what was the process?

[09:33] So we need to make a motion, we need to table over this table.

[09:37] There's a beautiful motion about staying with them.

[09:40] I'll make a motion that we table it until our next council meeting,

[09:43] until you all can bring up what we're asking for.

[09:47] Second.

[09:49] Don't fall.

[09:50] Hi.

[09:50] Davis.

[09:51] Hi.

[09:51] Sonberg.

[09:52] Hi.

[09:52] He steps up.

[09:53] Hi.

[09:53] Perfect.

[09:54] Hi.

[09:55] Thank you, yes.

[09:57] 13.

[09:58] Next time, good day.

[09:59] I'll strap and claim for GRDA Realizing.

[10:12] So good.

[10:13] I'll strap in the jewel.

[10:14] No, is it a turning that we use a regular basis?

[10:18] They are part of the team that has been providing some consulting services

[10:25] to DWT during the realizing phase of the GRDA Realizing.

[10:32] And this is a claim for services for their consulting services on those particular

[10:39] issues.

[10:40] Providing historical references, which is what they are really good at, is explaining the history

[10:45] of where we've been.

[10:48] And they've done a great job and very intimately involved and been at already with any meetings

[10:53] or anything that we've needed them for in their historical perspective.

[10:58] That being said, this is pursuant to a contract that's already in place to pay them for services

[11:04] rendered for that contract.

[11:06] 7,000, 3,000 and 2,000.

[12:00] Any concerns or questions for both on that?

[12:15] Work contractually obligated.

[12:22] We are.

[12:24] We are.

[12:25] We are due to a contract for these services and they provided the services.

[12:28] Make a motion, we approve.

[12:35] I will second.

[12:37] Davis.

[12:40] E-SET.

[12:41] I.

[12:42] I.

[12:43] Sunder.

[12:44] Nate.

[12:45] Parker.

[12:46] I.

[12:48] 14 staff reports.

[12:49] 15.

[12:56] You know, the new business is registered.

[12:58] The posting of this agenda.

[12:59] 16.

[13:05] Just the community announcements.

[13:08] 17.

[13:12] Again.

[13:13] Sunder.

[13:14] Second.

[13:15] E-SET.

[13:17] I.

[13:18] Sunder.

[13:19] Davis.

[13:20] Aye.

📄 Full Agenda

NOTICE OF REGULAR MEETING AND AGENDA
OF THE MIAMI SPECIAL UTILITY AUTHORITY (MSUA)
Monday, November 15, 2021
6:00

p.m.
MIAMI CIVIC CENTER
129 5th Avenue Northwest, Miami, Oklahoma
Filed in the Office of the City Clerk and displayed in the main lobby of the Miami Civic Center and by
posting on www.miamiokla.net.
THE MSUA MAY DISCUSS, CONSIDER, AND VOTE ON ANY ITEM LISTED IN THIS AGENDA:
1.
Call to Order Chairman Parker
2.
Invocation by Pastor of First Presbyterian Church Ray VandeGiessen
3.
Pledge of Allegiance Trustee Estep
4.
Public Input and Unscheduled Personal Appearances
Each person will be limited to three minutes. The purpose of this agenda item is to provide an opportunity for citizens’ comments and public announcements. In keeping with the principals of the Oklahoma Open Meeting Act, Council [or commission, authority or board] members and city staff will not engage in discussion or take any action under this agenda item. If you seek discussion or further inquiry, please contact your Council Member, the Mayor or the office of the city manager. Responses to citizen comments, if any, will occur under an applicable Agenda item at this or a future public meeting, or a response may be given by a phone call, personal meeting or a posting on the city website:
www.miamiokla.net
5.
*Action Item* CONSENT AGENDA Trustees
By unanimous consent the public body may designate noncontroversial items to be considered in one motion and one vote. The public body may add items from the regular agenda and approve. Posted agenda items not added to the consent docket will be considered separately. Staff recommends that Item 6 through Item 11 be placed on the consent agenda.
6.
*Action Item* Claims Trustees
Claims List
Credit Cards
7.
*Action Item* Minutes: November 01, 2021 (Regular) Trustees
Minutes
8.
*Action Item* Three (3) Perpetual Utility Easements From J-M Farms, LLC., (Grantor), as Presented Tyler Cline
BA
Easement 1
Easement 2
Easement 3
9.
*Action Item* One (1) Perpetual Utility Easement From Jurgensmeyer Realty Corporation, (Grantor), as Presented Tyler Cline
Easement
10.
*Action Item* One (1) Perpetual Utility Easement From Miami Industrial Supply and Mfg. Inc., (Grantor), as Presented Tyler Cline
Easement
11.
*Action Item* Two (2) Perpetual Utility Easements From 4-J’s LLC., (Grantor), as Presented Tyler Cline
Easement 1
Easement 2
12.
*Action Item* Letter of Engagement With Willdan Financial Services to Perform a 2022 Electric, Water, Wastewater, and Solid Waste Rate Study and Non-Rate Fee Study Tyler Cline/Jill Fitzgibbon
BA
Letter of Engagement
13.
*Action Item* Goodell Stratton Claim for GRDA Relicensing Trustees
Claims List
14.
Staff Reports Trustees
Pollution Control
Solid Waste
15.
Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could not Have Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9)) Trustees
16.
Trustee Community Announcements Trustees
17.
Adjournment Trustees
The MSUA Board of Trustees for the City of Miami is committed to making this meeting accessible to all citizens. If special assistance or accommodations are required, please submit your request to the City Manager's office. We also ask that those in attendance place all electronic devices on silent. Thank you.