Miami City Council
⚠️ DISCREPANCIES
⚠️ Discrepancies & Missing Documents (3)
⚠️ No Official Agenda Document
The city has not published an agenda document for this meeting on AgendaCenter. This is a transparency concern - agendas should be publicly available before meetings.
⚠️ No Official Minutes Published
The city has not published official minutes for this meeting. Under Oklahoma Open Meeting Act (25 O.S. § 308), minutes of all public meetings must be kept and made available.
🟡 City Has Not Published Minutes
Our transcript is complete but the city has not published official minutes on AgendaCenter. This may indicate a delay or failure to comply with open records requirements.
📹 Meeting Video
📝 AI Transcript
[00:03] They would call the order of the regular meeting of the Miami City Council for September 20, 2021.
[00:10] Two, proclamation for recognition of Osborne drugs on its Osborne drugs incorporated on its 50th anniversary.
[00:19] So we got a proclamation here for Bill.
[01:52] You bet. So we want to thank you guys 50 years in business of Miami as huge.
[01:57] I don't think we have very many of those.
[01:59] So that's a testament to you and your family for the many years that you guys have dedicated to our community.
[02:04] You guys have a celebration.
[02:07] Friday, dinner clock.
[02:21] Yeah.
[02:51] Yeah. That's pretty amazing.
[02:55] That's pretty amazing for you guys to be open 50 years and for her to be there 49.
[02:59] Yeah.
[03:00] That's pretty cool.
[03:02] Thank you.
[03:04] Thank you.
[03:07] Three public input.
[03:08] Let's get the answers.
[03:09] We have none.
[03:10] Four.
[03:11] Concentrate agenda.
[03:12] Staff recommends we approve item.
[03:14] Item five.
[03:15] Do eight.
[03:57] We have any questions about those.
[04:09] Oh, I see Mike and Marsher both here.
[04:11] If we have any questions.
[04:12] I'll second.
[04:34] Nine.
[04:45] Approve or reject.
[04:47] Title six.
[04:48] Civil rights non-discrimination program.
[04:50] Going to log in.
[04:52] Bit more.
[04:53] I can get you started on this.
[04:57] This is a program that the federal government initiated two or three years ago.
[05:07] Now days in order to get federal grants.
[05:12] You have to have a non-discrimination policy and program in place.
[05:19] So right now we're waiting on the latest round of COVID money.
[05:25] The ARPA money, which we cannot get until we have this in place.
[05:31] Any grant that comes through.
[05:34] Department of Homeland Security.
[05:37] You have to have this policy in place.
[05:42] Basically, we've taken their suggested framework.
[05:49] We've made a few adaptations to fit our needs.
[05:55] Once this is approved, we.
[06:00] we can post it on our website and it can be translated into 11 different languages, which is part
[06:08] of what the feds want to see. I don't know what else do we need to add to it.
[06:18] Any other entity that we give money to such as we have our outside organizations which would include
[06:29] the senior citizens, the crisis center, on and on. Those entities also have to have a similar
[06:40] non-discrimination policy for us to be able to continue to pass money through to them even though
[06:47] it's not necessarily federal money, the feds are still requiring us to be able to continue to get
[06:57] any federal money. I'll make a motion we've brewed. We've got to have those grants.
[08:03] All right. Thank you, good. 10, or 2021, that's your 419 section 6-3.1 international property
[08:17] maintenance inspection program. Kristen McLean. Yes, how are you? So we've both implemented. It starts today.
[09:03] Since that pace meeting, if you had anybody contact you, I'd ask any questions.
[09:56] Not one person.
[10:25] It's a ban of you got any calls or anything about it.
[10:29] I have not heard from anybody, and most particularly none of you in regards to this.
[10:36] I was going to ask that up in the Councilman.
[10:42] I don't receive anything calls about it.
[10:47] So, like you did a good job with me.
[10:49] The only thing I heard at that pace meeting that really rang a bell, and I don't know if it's been implemented or not,
[11:15] but it will be.
[11:17] But I believe Mr. Damron brought up the auto, auto pace,
[11:23] and I think there was some consensus amongst us just visiting at that meeting that they should be allowed to do that.
[11:34] As long as we could get in there on some basic schedule that makes sense to protect our citizens.
[11:42] And it looks like it might save us some stress and take good care of our people.
[12:00] I'm making motion, we approve.
[12:33] Thank you.
[12:34] I understand.
[12:36] Number 11, approve, waving annexation proceedings
[12:40] before the city's owning and planning commission
[12:42] for the annexation of a parcel known as the Dollar General
[12:45] Store at the South East corner of Highway 125
[12:49] in the East Street, Southwest, and consent
[12:52] of the Schedule of Public Hearing at a future city council meeting.
[13:01] This about is back at the beginning of this year,
[13:06] we, the city agreed to some concessions
[13:10] that enabled the Dollar General Store to be built,
[13:15] and in return they were going to agree
[13:17] to that property being annexed into the city
[13:21] once the store was up and running.
[13:25] And this is something that we've been a little bit slow
[13:31] on getting to, but it needs to be done.
[13:35] It's been brought to our attention
[13:37] that it's being sold from the developer to the corporation
[13:43] or a franchisee.
[13:46] And so we really need to get on the stick and get this moving.
[13:52] Our procedures, as set out in our ordinances,
[13:57] call for the entire matter to go through the planning and zoning
[14:01] commission before it comes back to the city council.
[14:05] In this particular instance, because of the timeframes
[14:08] that we're dealing with here, we're asking the, you wave that.
[14:15] The proceedings before the planning and zoning commission.
[14:18] There is nothing in the state statutes that require that.
[14:21] That's just the way that we have done it
[14:24] through our policies and such.
[14:27] So in order to move this thing along as expeditiously as we can,
[14:34] we're asking to wave the hearing before the planning
[14:37] and zoning commission and to have this set
[14:41] for a public meeting, public hearing in front of this board,
[14:46] which is required by the state statutes.
[14:49] And then just proceed on with getting the annexation done
[14:53] as quickly as we can.
[15:00] And it will take out another meeting in another couple of weeks of the process to get it done.
[15:22] You'll still have the final say so on it.
[15:50] I'll make a motion.
[16:01] Aye.
[16:14] Thank you.
[16:15] 12.
[16:16] Concentrate the agenda.
[16:17] Staff recommends we approve items A through G.
[16:20] So moved.
[16:25] 13.
[16:36] Another new business to the committee that is risen since posting this agenda.
[16:39] 14.
[16:43] Staff reports.
[16:44] 15.
[16:52] Mayor and council community announcements.
[16:55] It is.
[17:05] I've been in several booster club meetings over the last two or three weeks.
[17:13] It is kind of an exciting time.
[17:15] And my amathletics, you don't know where it goes or how long it's maintained.
[17:22] But the football team won it's first two games since 2005.
[17:28] The first two games are the seasons since 2005.
[17:32] And Tom coming Friday night in a game taken competing.
[17:39] Softball.
[17:41] It's more personal and pertinent to all of my daughters.
[17:45] But they will play tomorrow evening in a really really really really significant district game
[17:53] against Skytook.
[17:55] And they're playing well enough to give themselves an opportunity in the next couple days.
[18:00] And then in the next few days, to solidify a spot to host a regional for a spot in the state
[18:05] tournament.
[18:06] So, my I'm a school's athletics and the attendance and the mojo that goes with that for
[18:13] the community is on an uptick and I just wanted to call that out.
[18:18] And tomorrow night, those sophomore girls play at home.
[18:22] We are at home.
[18:23] We start at five o'clock.
[18:24] So, I think you're sweating everybody to be there that can be there.
[18:26] Come on.
[18:27] Well, pork nachos, sidewalks.
[18:33] Anybody else?
[18:36] All right, city manager communications.
[18:39] Mr. Mayor, so tonight, really quick, I just wanted to give an update.
[18:44] In clarifying the information that you may have heard around the ARPA funding in the
[18:49] cities, in any funds that the city may receive.
[18:53] So, this latest round is what you're reading.
[18:56] Consider the ARPA funding, the city will receive about 2.3 million.
[19:02] We have not received any of that money yet.
[19:06] Ben alluded to that earlier that we're still completing the application as most cities are.
[19:12] And, you know, just as a quick break down, the state is a hole is going to get about 3.2 billion with a B.
[19:19] The state itself will be managing about 1.9 of that through the issue through grants.
[19:26] And, use by the state as a whole.
[19:28] And then county and local governments will split 1.3 billion.
[19:34] About 770 million of that is being distributed to the 777 counties.
[19:41] 10 municipalities that are larger than 50,000 will be sharing 315 million.
[19:49] And my amma is what is considered a non-intitled entity or unit.
[19:53] Or any U, non-intitlement unit, which is local government less than 50,000 citizens will be sharing about 240 million across the UUs.
[20:10] And so, their constitutes the 3.2 million that we are likely to receive.
[20:16] It will come in two installments.
[20:18] We'll get 2.3.
[20:21] It's actually 2.285 to be exact.
[20:26] That money will receive half of that.
[20:29] Pretty shortly after we complete the application and in the other half and about 12 months.
[20:35] And the guidance that's coming out of the Oklahoma Municipal League and from the state,
[20:41] because the state will be receiving the any use money in distributing that where the larger cities and the counties get it directly,
[20:49] which is why some of them may have already received their funding.
[20:53] They're getting it directly from the federal government.
[20:56] The state is receiving the any use money in distributing it.
[21:00] to the any use.
[21:02] So that being said, the guidance that's coming from the state,
[21:09] who's distributing it, and the OML, who is partnering with the state in this distribution,
[21:15] is just highly recommending that cities and municipalities, counties and everyone, you know,
[21:22] washes, don't get into a big of a rush, that we have until December 31st of 2024
[21:33] to pretty much encumber the funds towards a project, and we haven't, until December 31st,
[21:41] 2026 to spend the money, and although I don't think we set on the money until 2026,
[21:49] what we do need to do is really work together, come up with a priority of project that we really
[21:58] consider deeply how these will impact the city and our citizens as a whole. I think we need to be
[22:04] taking these projects and the list of priorities and consulting with our county partners, with our
[22:12] tribal partners, and with our state partners. We look for opportunities for overlap where we can work
[22:18] together to achieve even larger outcomes with these these monies. And certainly look for opportunities
[22:25] where there's grant funding that we could take advantage of whereby maybe this money is simply used as
[22:32] matching funds. So the opportunity to utilize this 2.285 million and maybe be able to stretch that out
[22:41] into a much greater impact to the community as a whole, if we're mindful and take our time and
[22:47] really consider the projects that are going to make a difference. These are really one-time funds,
[22:53] so these are funds that because they're not guaranteed in future years, you've got to be very careful
[22:59] about what you expend them on, you don't want to go purchase something that is going to have multiple
[23:04] future years of maintenance costs or upkeep or refresh and not have the money to do that in future
[23:10] years. So one-time costs are things, you know, infrastructure, capital improvement, things like that.
[23:18] And since they're really stressing that these are really once in a generation type funds that the state is
[23:26] receiving that if we all work together, we can really do some massive things with it. So I just wanted to
[23:32] pass along that information, make sure that everybody understood and then, you know, our recommendation
[23:38] is that we'd be very mindful of how we spend this money and watch closely because the guidance, although
[23:44] it's very restrictive at this time, what we can spend the money on, it's very likely that those rules could
[23:49] change as we go down the road and they can open it up to a broader spectrum of opportunities. So we want to
[23:57] be mindful of that as well, but happy day.
[24:00] answer any questions anybody may have. I know that's been a lot of talk about it and a lot of news
[24:04] in the paper talking about it so I wanted to make sure we clarify anything tonight.
[24:16] Okay. All right. Well that was my primary update tonight. So thank you all.
[24:43] All right, Ben. No, we're back now. I have to say anything other than go to vote.
[24:50] Okay. All the players back into the city council meeting and we're going to vote on a few things discussed
[25:01] in council meeting. Great. And we're going to vote on a the 18 A claim by Ray Neal.
[25:12] It seeks compensation for property damage and the emotion to either deny the claim or approve the claim.
[25:23] I make a motion we reject the claim. And then see. That's it. So we're done. We're done here.
[26:01] So 21 adjournment. All right. Now we'll be back in regular session on the MSUA.
[26:23] And we're now to 15 ratified GRDA legal claims. This would be the claims that we tabled from last
[26:30] meeting and we're looking for approval to pay or denial to not pay and 16 adjournment.
[27:02] Bye.