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window.dataLayer = window.dataLayer || []; function gtag() { dataLayer.push(arguments); } gtag('js', new Date()); gtag('config', 'G-X9VGCCGG49', { 'request_origin':'external' }); City Council Regular Meeting body{ margin-top: .5in; margin-bottom: .5in; margin-right: .5in ; margin-left: .5in; text-align: justify; font-family: Calibri, Candara, Segoe, 'Segoe UI', Optima, Arial, sans-serif; font-size: 14px; } table{ text-align: justify; border-spacing: 5px; padding: 0; font-size: 11pt; } td { text-align: justify; vertical-align:top; } .numberspace { width: 30px; vertical-align: top; text-align: left; } .ul {text-decoration: underline;} /* Prevents logo resizing on print */ img { max-width: 100%; height: auto; } NOTICE OF REGULAR MEETING AND AGENDA OF THE MIAMI CITY COUNCIL Tuesday, May 1, 2018 5:30 p.m. OR IMMEDIATELY FOLLOWING THE COMPLETION OF THE MEETING OF THE MIAMI SPECIAL UTILITY AUTHORITY MIAMI CIVIC CENTER 129 5th Avenue Northwest, Miami, Oklahoma Filed in the Office of the City Clerk and displayed in the main lobby of the Miami Civic Center and by posting on www.miamiokla.net. THE COUNCIL MAY DISCUSS, CONSIDER, AND VOTE ON ANY ITEM LISTED IN THIS AGENDA: blockquote { margin-left: 40px; margin-right: 0px; margin-top: 0px; margin-bottom: 0px; }@media print { a { color: black; } } 1. Call to Order                                                                                        Mayor Schultz 2. Approve Claims:  $345,032.58                                                                            City Council Claims List Credit Cards 3. Approve Minutes:  April 17, 2018 (Regular)                                                            City Council Minutes April 17, 2018 (Regular) 4. Administer Oath of Office:                                                                                          Melissa Moore      Ryan Orcutt, Southwest Ward 3   Vicki Lewis, Southeast Ward 4 Councilmember Ward 3 Oath Councilmember Ward 4 Oath 5. Public Input and Unscheduled Personal Appearances Each person will be limited to 3 minutes on agenda items only. The purpose of this agenda item is to provide an opportunity for citizens' comments on agenda items. Council members do not engage in discussion under this agenda item, and staff members are directed not to. If you seek discussion or inquiry, please contact your Councilmember, the Mayor or the office of the City Manager. Responses to citizen comments, if any, will occur under the applicable agenda item or may be reserved for further response by phone call, personal meeting, or a posting on the website: www.miamiokla.net 6. Mayor’s Nomination of a Council Member to Serve as Mayor Pro Tempore                                                            Mayor Schultz 7. Mayor’s Nomination to Appoint Ryan Orcutt to Serve Ex Officio on the Miami Downtown Redevelopment Authority (MDRA)                                            Mayor Schultz 8. CONSENT AGENDA  By unanimous consent the public body may designate noncontroversial items to be considered in one motion and one vote.  The public body may add items from the regular agenda and approve. Posted agenda items not added to the consent docket will be considered separately in their regular order.  Staff recommends that Item 9 through Item 12 be placed on the consent agenda. 9. Approve the Award of Bid C18-51 to Davenport Group Inc. in the Amount of $97,277.00 to Purchase New Hardware to Replace the Network Storage Array                                                  David Ballard BA Proposal 10. Approve a Resolution of Codification of the Miami, OK Code of Ordinances to Include Supplement 7                                                  Ben Loring  BA Resolution 11. Approve Purchase of Four (4) new Pagers for the Fire Department Using our County Tax Levy                                      Robert Wright BA Quote Tax Form 12. Approve Purchase of Three (3) 55 Gallon Drums of Foam to Replenish From Railroad Fire Using Our County Tax Levy                                                      Robert Wright  BA Quote Tax Form 13. Public Hearing on Submission of a Grant Application to United States Department of Agriculture Rural Development to Purchase a 2018 Loader                                        Mayor Schultz  BA Public Hearing Posting Proof of Publication 14. Submission of United States Department of Agriculture Rural Development Grant Application for a 2018 Loader, Approval of the Resolution, and Authorize City Manager Signature          Glenda Longan  BA Grant Agreement Resolution Letter of Conditions Supporting Document 15. Award 5-Year Lease Agreement RFP 18-63 to Rendel Farms for the Agricultural use of City Properties, Contingent Upon Receipt of all Required Contract Documents.  Rendel Farms has Proposed a Yearly Payment of $6,500.00                                                              Krista Duhon  BA Rendel Response Chrz Response Tally Crop Map RFP 16. Award Bid C18-58 for the Purchase of an Articulating Telescopic Aerial Device (Service Truck) to Altec Industries for $154,968.00, Contingent Upon Receipt of all Required Contract Documents                Tyler Cline/Derric Lollar BA Altec Bid Terex Bid Tally Contract Agreement Bid Packet PPT 17. CONSENT AGENDA  By unanimous consent the public body may designate noncontroversial items to be considered in one motion and one vote.  The public body may add items from the regular agenda and approve. Posted agenda items not added to the consent docket will be considered separately in their regular order.  Staff recommends that Item (A) through Item (H) be placed on the consent agenda. The Mayor does not vote on this consent agenda as these are his nominations. A. Mayor’s Nomination of Jill Fitzgibbon to Serve as the City Treasurer                                                  Mayor Schultz B. Mayor’s Nomination to Renew Greg Forkum’s Appointment to the Miami Recreation, Tourism, Convention and Visitors Advisory Board (MRTCVB), (Term to Expire 6/30/20) C. Mayor’s Nomination to Renew Pat Jurgensmeyer’s Appointment to the Airport Board, (Term to Expire 2/16/22) D. Mayor’s Nomination to Renew Jess Robinson’s Appointment to the Airport Board, (Term to Expire 2/16/20) E. Mayor’s Nomination to Renew Devin Grover’s Appointment to the Airport Board, (Term to Expire 10/03/20) F. Mayor’s Nomination to Renew Steve Gilbert’s Appointment to the Airport Board, (Term to Expire 10/03/18) G. Mayor’s Nomination to Appoint Neal Johnson to the Miami Community Facilities Authority (MCFA), (Term to Expire 05/01/23) H. Mayor’s Nomination to Appoint Neal Johnson to the Miami Recreation, Tourism, Convention and Visitors Advisory Board (MRTCVB), (Term to Expire 05/01/20) 18. Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could not Have Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9))                                  City Council    19. Staff Reports (Written report included in packet, if available staff is present for questions)                                            City Council Grant Coordinator Capitol Ventures Customer Service 20. Mayor and Council Community Announcements                                                      City Council 21. City Manager’s Communications                                                                Dean Kruithof 22. Adjournment                                                                              City Council The Mayor and City Council of the City of Miami are committed to making this meeting accessible to all citizens and if special assistance or accommodations are required, please submit your request to the city manager’s office. We also ask that those in attendance turn off or place on silent all cell phones or pagers.