Miami City Council
⚠️ DISCREPANCIES
⚠️ Discrepancies & Missing Documents (3)
⚠️ No Official Agenda Document
The city has not published an agenda document for this meeting on AgendaCenter. This is a transparency concern - agendas should be publicly available before meetings.
⚠️ No Official Minutes Published
The city has not published official minutes for this meeting. Under Oklahoma Open Meeting Act (25 O.S. § 308), minutes of all public meetings must be kept and made available.
🟡 City Has Not Published Minutes
Our transcript is complete but the city has not published official minutes on AgendaCenter. This may indicate a delay or failure to comply with open records requirements.
📹 Meeting Video
📝 AI Transcript
[00:00] Today's date and time item 2 is public input and then schedule personal periods. So in the
[00:05] audience it was used to address the council on an area agenda items. They're being
[00:10] none item 3 is constant agenda. Staff is recommending items for 12 for the consent agenda.
[00:20] If there are no questions on any of those items, that anything in the motion to approve.
[00:24] Most of the pretty much. Okay. And the second question.
[00:27] Second roll call.
[00:28] Johnson.
[00:29] All right.
[00:29] Most of the questions.
[00:31] All right.
[00:31] Closter.
[00:32] All right.
[00:32] Shelter.
[00:33] All right. Thank you. I don't know 13 is capital features government relations.
[00:38] LLC.
[00:39] Plane of $3,000.
[00:42] Do we have a motion to approve?
[00:46] A motion to approve.
[00:47] Okay.
[00:47] And I'll second that roll call.
[00:50] Place.
[00:50] At first.
[00:51] All right. Shelter.
[00:52] All right.
[00:53] Question.
[00:54] All right.
[00:54] Melissa.
[00:55] Johnson.
[00:55] No.
[00:57] Okay.
[00:57] Item 15.
[00:58] Is this your contract for online bully training and author is on authorized.
[01:03] City manager design.
[01:04] Yeah.
[01:04] Okay. Well, the reason this is an only consent agenda is because the city manager thought this was
[01:13] good news that I needed to share with all of you.
[01:16] So we're moving out of 1970 into 2017 and actually going to do some online training.
[01:23] Working was strategic government resources SGR, which is a company.
[01:28] Really, I think is the municipal government expert that we've used for many other things, training and recruitment.
[01:34] What this does for us $29 an employee and a lot of training that we've done in the past.
[01:40] We have mandatory training.
[01:41] So we have to do workplace harassment training, safety trainings every year.
[01:45] Every time we do one of those mandatory trainings, we spend about $2,500 in overtime for police
[01:51] and fire workplace harassment training.
[01:55] We spend about $1,500 to bring a vendor in.
[01:58] So when we started looking at all the options through online training and eliminating that,
[02:03] we are many thousands of dollars ahead by implementing this.
[02:07] There are 94 different training modules.
[02:10] Everything from it all help us with new employee orientation, seasonal employee orientation,
[02:16] telephone skill training for local government employees, ethics, communication,
[02:21] leadership, there's just all kinds of things.
[02:23] So there will be mandatory trainings that HR will assign to every employee and then department heads
[02:29] will be able to assign trainings that pertain to their area.
[02:33] So we're asking you to optimize the signature on this contract for the city manager to sign it.
[02:38] So is this a one-ton? So tell me about the cost structure again?
[02:42] Sure, it's $29 per employee a year.
[02:46] Yes. And they are actually, we've done some negotiation with them.
[02:50] They're waving the $500 set up fee that they usually do and they're also waving the first month's fee,
[02:56] which is $534. So we're spending $5,500.
[03:00] If we do two mandatory trainings in-house, we spend $5,000 on over time and we have more
[03:08] than that every year.
[03:09] So, it is a contract that we can renew yearly, but we're not locked into it.
[03:16] So, and they can train at their own convenience, right?
[03:19] Exactly.
[03:20] At their computer, you know, so police and fire department, instead of them having been here
[03:26] to come in at 10 30, you know, they can do it at 830 in the evening when they're on shift.
[03:31] It's just really a win-win, and I think it's a much better way to spend our dollars.
[03:36] It's more convenient, and also we have tracking of what everybody trains.
[03:41] So, we'll print out those certificates, put it in their personnel file.
[03:45] It's just a much better way for us to track the training, and also for it to be more convenient for employees.
[03:52] You may be brought up at points, so you can do that home.
[03:55] Is that what we're going to recommend?
[03:56] I'm sorry.
[03:57] No.
[03:58] You have to do it.
[03:59] Okay, it's cool.
[04:00] You can do it.
[04:01] Why?
[04:02] I just want to verify.
[04:03] You have to be.
[04:04] Because you have to watch them all night before you click the button.
[04:06] Right.
[04:07] But the reason we won't do it at home is a salary employee does that.
[04:11] It's fine, but we don't want to get into wage in our issues.
[04:13] So, it will be, you'll have to do it at work.
[04:16] Sorry.
[04:17] Well, we do it at time.
[04:18] Absolutely.
[04:19] Absolutely.
[04:20] But it won't be over time.
[04:21] I'm just saying there are way first month's fee.
[04:24] And there's just $29 per person.
[04:28] But these are a monthly fee every month.
[04:31] I guess.
[04:32] We can choose to pay it.
[04:33] It's a yearly fee.
[04:34] So, we lock in with so many employees.
[04:36] We may have employees that we add on.
[04:38] We may have employees that go off.
[04:40] But we're locked into that yearly fee.
[04:42] We pay that.
[04:43] We can pay it monthly.
[04:44] We will probably do it so much easier, rather than putting it on the claims list.
[04:48] It's almost as much as every six months.
[04:49] But probably do two things.
[04:50] And you're showing the math.
[04:51] The math is going to be about $580.
[04:53] The first month's fee.
[04:54] Yes.
[04:55] Awesome.
[04:56] They make that worse.
[04:57] It's come after you hire an employee, does this training have to be done?
[05:00] Of course, there's something that they're after their own payroll.
[05:04] A new employee orientation training.
[05:06] We do within the first three days.
[05:09] Okay.
[05:10] It's for other training that comes throughout the year that you have to take.
[05:13] Right.
[05:14] So, harassment training you have to do yearly.
[05:16] What we'll do is, when we send it to an employee, they'll have a link.
[05:19] And they'll have a timeframe.
[05:20] You have 30 days to complete it or whatever that is.
[05:23] So, there will be different types of training going out throughout the year with different
[05:27] time limits on it.
[05:28] Okay.
[05:29] I just, my head, I'm saying I'm no employee.
[05:31] Do you get through the first 90 days?
[05:37] Say they don't want to work here anymore.
[05:39] Maybe even 30 days.
[05:40] And you should have the time to do it.
[05:42] Do you give a certain amount of time for a plan?
[05:44] What we'll probably do is use that 90 day.
[05:46] The probationary period to do some of the employee orientation stuff.
[05:50] But we now do face-to-face.
[05:52] But there is so much going on in the first 90 days.
[05:55] We usually wait until after that.
[05:56] And really for that very reason.
[05:58] Okay.
[06:00] I'd take it there, spare it in the budget.
[06:02] Yes.
[06:03] Okay.
[06:04] We do this training at work.
[06:06] It's convenient at a 10-year-old pace and on your own time.
[06:11] There's so a lot of media.
[06:13] It's a good thing.
[06:14] We had a mandatory safety training today.
[06:16] We have guys that had been here all night in the PDE and all night in the fire.
[06:20] It's just more convenient.
[06:21] It's better.
[06:22] And we're still getting what we need, which is to make sure they have the info.
[06:26] Okay.
[06:27] Any other questions?
[06:29] Okay.
[06:30] So you're just looking for the motion to approve the contract and authorize the manager.
[06:34] So you're a signature?
[06:35] Yes.
[06:36] Motion to.
[06:37] I'll make that motion.
[06:38] Oh, second word.
[06:39] You're a couple.
[06:40] Lewis.
[06:41] Johnson.
[06:42] Weston.
[06:43] Forester.
[06:44] Shelton.
[06:45] All right.
[06:46] Christopher.
[06:47] We have a list.
[06:48] Looks like I got him 50.
[06:49] The following commercial kitchen items are so close and authorized.
[06:52] To be offered for sale through online auction.
[06:54] That's different.
[06:56] And that new for us?
[06:57] It is now.
[06:59] Okay.
[07:00] Of course, it's obvious we're starting some remodeling already.
[07:06] The efforts towards that.
[07:07] We have some things going on simultaneously with the.
[07:13] We have the large scale construction project plan.
[07:16] We have some smaller in-house projects going on.
[07:19] So we, that includes a remodel of the kitchen.
[07:24] I say every model of it.
[07:25] Basically on the scale at the end, it's going to be more of a catering type.
[07:28] So we have these 15 items that we would like to surplus and make available.
[07:35] To purchase through online auction.
[07:38] And this is a cost savings for us.
[07:43] A time saving effort.
[07:46] We need to move that stuff out pretty quickly.
[07:48] We really don't have a lot of space to store it.
[07:50] If we were to wait for a traditional auction.
[07:54] So we would like for you to continue to allow us to.
[07:58] Consider it online auction.
[08:00] And ask me to start plus these items.
[08:03] Do we have any.
[08:04] Leave a lot of vacation to the low-pile locally.
[08:10] There's a new rush cost.
[08:12] The statute actually.
[08:14] When it comes to municipalities.
[08:16] You have to surplus our items.
[08:20] There's really no direction after that.
[08:23] If we want to make items available for employees to be able to participate.
[08:29] Then we have to do it through an auction of public auction process.
[08:32] The public has to have the same opportunity to purchase.
[08:36] And it's just a conservative public.
[08:37] Yes.
[08:38] What online auction service are you using?
[08:43] We're looking at eBay right now.
[08:45] Why are you just going to look at the OK?
[08:47] And we, you know, one of the beautiful things is that we can make the requirements that they have to pick it up.
[08:52] We will not be shipping out that monster size mixer that I can't even imagine how much that.
[09:00] cost to ship anywhere. And the things that don't sell, we have the opportunity to use
[09:05] for app for metal. But the revenue generated from the sale would go to these projects,
[09:14] these additional in-house projects we have gone through.
[09:20] Do we own the library building where the boys and girls club is?
[09:24] Yes, what do you?
[09:27] Would it be legal for us after these are determined to be surplus to install any of them in that facility
[09:38] for the boys and girls club? I don't know either. I mean, I look like the grill maybe,
[09:43] but I don't know how much of these stuff that they'd be interested in if any. But I don't
[09:48] remember what kind of kitchen they have. I walked through it. I didn't really pay attention.
[09:52] Maybe some shelving in the tables. One of the things that we're going to do is the
[09:59] every all these, the smaller projects that we have going on, the stairs outside, the ADA concrete,
[10:05] those are all budgeted. The kitchen remodel is not budgeted. So whatever we get off the sale of those,
[10:10] we'll do that. But yeah, if you guys want a surplus and that's your choice to them.
[10:18] I've been a lot of pancakes cooked on those and a lot of sausage in the past 10 years.
[10:28] This is kind of a speak now referable to peace. So if you're okay with getting some of these three phase items,
[10:33] you're not going to make sure does anyone know anything? There's a single phase of what?
[10:38] What? Two twenty? One of them says is it two forty and two twenty two or four?
[10:45] It's within ten percent. I don't know if it means anything to that question, but I think they're all from
[10:51] the 50s. Second one. Second one. Second one. Yeah. Second one. The one else is a single phase or three phase.
[10:58] I don't understand that. I don't know what it is here. I was just wondering if we'd be set up at the
[11:06] Boys and Girls Club, but that convection oven and yeah, I mean we've already had interest in that.
[11:12] That's nice. So the hood that you have to have for the fire, the fire exhaust hood, that has a penetration
[11:20] So if you're wanting us to keep the grill and the oven, that has to have that hood.
[11:27] It has to have a suppression system to be fried. And so if we get a little rid of those, we can get rid of
[11:31] a penetration in the grill that we're getting ready to.
[11:34] More likely if you get rid of one, you'll put them together. When you have a grill in the hood without
[11:38] together, you'll just think of a way. If we've already had to sit or ring, if you're considering
[11:43] putting them in the armory, then my question would be to bend. That is our property.
[11:49] So we would not surplus those. I do, we would just move them. Transferring to.
[11:53] Yeah. I don't know. I just want to help them with what can. If we're going somewhere to get 25.
[12:00] It works hard and I would say if you're going to buy it, that's a great idea.
[12:07] It needs a compressor.
[12:10] It needs a work.
[12:13] So I get, I know there's some more to see to this because you're trying to get this stuff out.
[12:19] I don't know.
[12:23] I mean, I can't, a larger convention, I don't know what that means.
[12:26] If that's eight feet long or two feet tall or one.
[12:30] Or packet, there were pictures, there were pictures, there were pictures.
[12:33] Three feet by three feet.
[12:36] I'm dealt with used restaurant equipment, not with 1950s models.
[12:41] But there's a lot more current stuff on the market and I'd be really surprised if it's so quickly
[12:48] and had a competitive price.
[12:51] So am I allowed to bid on these, man?
[12:59] Well, it is.
[13:01] So if there was something that I just wanted to bid on and donate to the Boise Girls Club,
[13:08] I could.
[13:09] Okay.
[13:10] Okay.
[13:11] Or anyone else.
[13:12] But in the council member.
[13:15] I believe I'm trying to keep the process moving along, but if there is something that they could really use,
[13:21] then it was a bit odd to you.
[13:24] Well, in one of the options we have on eBay is to set a minimum.
[13:27] Yeah.
[13:28] Do you list those at a minimum price?
[13:34] We can.
[13:35] Yes.
[13:36] Yeah, because you come in here and just, you know, get it for nothing and then scrap it.
[13:42] And then it's stainless pretty high.
[13:45] And then how do you price it at home?
[13:48] He has.
[13:49] Well, my thought was, I would try to get an idea of maybe what it would draw, what it would bring as a scrap.
[13:57] And consider my minimums of that.
[13:58] I don't know.
[13:59] I don't know how you lift that mixer.
[14:03] I mean, I don't know.
[14:04] I'll take my bet that that mixer brings the most money.
[14:08] Probably will.
[14:09] And it is not right here.
[14:11] It is.
[14:12] It is a restaurant coming in and starting up right here.
[14:15] It should be.
[14:16] It should be.
[14:18] It should be.
[14:19] It should be.
[14:20] And of course we're going to see them.
[14:21] It should be.
[14:22] It should be.
[14:23] I don't know.
[14:24] I don't know.
[14:25] I don't know.
[14:26] So if we take this step of declaring them so close to night.
[14:29] And somebody from the Boys and Girls Club came over tomorrow and said, oh, wait, we could build
[14:35] you as that and that.
[14:36] We've got somebody that could fix that.
[14:38] Do we still have the discretion?
[14:39] You can always remove items from your surplus.
[14:42] Okay.
[14:43] I'll be.
[14:44] Good.
[14:46] I mean.
[14:48] So what do we do there?
[14:49] Yeah.
[14:50] Is that okay?
[14:51] Yes.
[14:52] At least give them a chance to look at it.
[14:54] And if there's something that they, they're on expense, want to get and fix that.
[14:59] Well, I'm just even thinking.
[15:00] the shelving and the tables your tables will probably be your next. I mean we built
[15:05] two but that's what it gets. I don't know about 20 kids.
[15:11] Sedexos doing the catering form and I mean they have been real busy according to my wife.
[15:18] So I guess I take nothing ballroom near Grant saying anything ballroom near the kitchen.
[15:28] The real lot of sports in the middle of the occasion now are anyone.
[15:36] And we've got a church express interest that has a camp. They're setting up a new camp and they're
[15:41] interested in a few things. So we're going to, if you choose to serve class, we'll put the
[15:47] information about the auction and the window for the auction. On our website, we will put it in the
[15:54] news record as well. Of course anyone watching has the opportunity to understand that we'll be
[16:01] putting together the opportunity. When to get the word out as far as we can.
[16:08] What's your eBay user name? I do not have to pay a lot of that. I think the one I'm going to go with
[16:14] that. That's the easiest one. Okay. So there's perhaps interest by the boys and those
[16:23] clubs that are Riverbomb's Brooklyn Grove, a church group. I hate to see something get split
[16:31] within part of it's wasted. We need to make sure we package them however we're talking about with the
[16:37] girlhood or whatever suppose. Beyond that, any questions? We have a motion to approve,
[16:48] so I'm focusing the other question. You guys are really needing to give me the message to start working there.
[16:53] What do we re-locating staff into the banquet range? Have what point is that going to take place?
[16:58] Well, we're moving this day this week into the diner. I'm going to have me put, I mean you really don't want
[17:07] to move this twice, so you're trying to look at it. Okay. All the questions. Okay. We have a motion to
[17:16] surplus at the items listed under a gender item. Good thing. Make a motion? Well, and our
[17:22] horizon would be offered for sale with doing the online auction, knowing that we have the discretion
[17:28] that unsurpassed something if we want to put it in our building. Okay. Okay. Okay. We have a second.
[17:33] Four-pop list. Four-pop list. Western list, Johnson. All right.
[17:41] Item 16. Resolution CC2017-13 transferring up to 2.4 million from the rainy day following the
[17:48] capital improvement fund is needed in posing the requirement that all annual budgets are prepared
[17:53] by the city manager provide for an investment of no less than 3.72 to 3.32 to the rainy day fund.
[18:00] transforming man has been restored to the rainy day finally and what sort of amortization is that
[18:05] G.L. like through 72232 times what equals 2.4 million.
[18:11] It's a six years.
[18:13] We've already put in an additional 15616 which is what we put in this fiscal year.
[18:18] It's zero interest.
[18:20] So by the six year payback.
[18:22] Yeah.
[18:23] And this number is different than the number we discussed before and that's because what?
[18:31] Well, we opened the bids for the Civic Center renovation and the bid total that we received
[18:40] as in the neighborhood of 1.7 million.
[18:48] However, it did not include all of the items that we were asking for bids for.
[18:55] Okay.
[18:56] And so plus and we're going to get to this underneath business.
[19:03] We're going to ask to rebuild the roofing project and we'll explain that when we get to that point.
[19:12] So that 700 square does that include the roof and then the other components that we still need to get beds on.
[19:18] And what we are not sure we're going to find when you're going to open the building.
[19:22] Well, the 1.7 does include the bids on the roof.
[19:27] Okay.
[19:28] But as I said, we're going to ask to redo that.
[19:32] So you're just looking for the 2.4 number now and you think that's a pretty safe number.
[19:39] It is everybody's best guess that that will cover everything that has been discussed on the renovations of the building.
[19:50] And leave us a fairly good cushion for all the unknowns that we're going to give you.
[19:56] Not too.
[19:57] You never watched fix your effort.
[19:59] We're going to do the whole thing at this age.
[20:02] Yes.
[20:04] And that's why it's it's turned as up to the 10th or 14th.
[20:12] When displacements are may Jill will those come back before the council or just as claims how will the council be able to kind of monitor what's happening.
[20:26] We're going to be doing well.
[20:28] We're going to start in project accounting because we've actually already paid architects and money.
[20:32] And yes, you guys, you will see this claims.
[20:37] So there'll be claims and in similar to like the stadium project we'll have.
[20:41] Exactly.
[20:42] Reporting.
[20:43] The tier will.
[20:44] Here's where we are.
[20:46] The next.
[20:47] Think to occur is for a cross look construction.
[20:51] Who is our construction manager at risk.
[20:53] They will come and present you with a plan which will include a guaranteed maximum price.
[21:00] the council has to approve that price to move forward and or we have to issue notice to proceed.
[21:06] But that will be, I think we'll do that till we get the big fine lines.
[21:12] We can issue notice to proceed.
[21:14] The plan still is for them to come on the fifth of July.
[21:19] Although if we rebuild the roofs, those beds will come in on the sixth of July.
[21:26] So we're still talking about that.
[21:32] Any questions on item 16?
[21:35] I know there's a, we're going to have,
[21:38] bring some clarity to the roof issue a little bit later in the meeting.
[21:45] Any questions or concerns on item 16?
[21:49] That's not going to change that three so until you run the right.
[21:53] But I think that is reflected in that three 72.
[21:57] I'm sorry, what's the question?
[22:00] I've got a lot of that.
[22:01] The 372 payback, that's going to change according to you.
[22:06] What will you end up spending now for the final?
[22:09] This, this year we have three 72, 232 in the budget.
[22:14] And if we get two and four, we're going to, we're going to pay it over here.
[22:18] If we hit two two, then that last year we'll pay one 72.
[22:24] We might adjust it next budget soon.
[22:26] Okay.
[22:27] May read it really.
[22:28] I'll try it at that point.
[22:29] Okay.
[22:30] Okay.
[22:31] And the, with what we're talking about between this and the next resolution,
[22:35] that it still leaves us with 4.375 376 in the rainy day fund.
[22:43] Okay.
[22:44] At this time, June 30th and 18.
[22:46] Because we've made that 372 and then 11,695 payment by that time now.
[22:53] Okay.
[22:55] So, do we have a motion to approve resolution CC2017-133?
[23:03] Motion approved.
[23:04] May.
[23:05] In a second.
[23:07] Second.
[23:08] We'll call please.
[23:09] Two.
[23:10] Four.
[23:11] Five.
[23:12] Five.
[23:13] Six.
[23:14] Okay.
[23:15] So, I'll, excuse me, I was 17 as resolution in 16.
[23:18] So, one second.
[23:19] Which will be transferring 96,400 from the rainy day fund.
[23:24] M2DMDRA fund.
[23:27] And imposing requirement that our budgets from poor by the city manager provide for an
[23:32] investment of no less than 11695.
[23:34] Two to the rainy day fund from MDRA into the transfer of demand has been restored to the rainy day fund.
[23:40] And if, if you recall, if you've given us a serve on the NRA and we have a loan and approximately that amount,
[23:47] with first national bank, that NDRA is currently paying and also paying 4.5% interest.
[23:53] Since we have a large amount of money in the rainy day fund that we're not really earning anything close to that.
[24:00] on, I had asked for the Council to consider advancing those funds on behalf of the MDRA to pay
[24:07] off the no-to-first national bank thereby saving, I think, 2700 a year in interest, at least
[24:14] in the first couple of years, and I'm not less than that.
[24:17] About 28,000 total over the life of the note, and so this resolution, I guess, is a here kind
[24:25] of, at mine, the old request, we didn't make sense for the city to do that.
[24:31] So I would ask, if there's any discussion or questions, if not, do we have a motion to approve
[24:42] a resolution CC2-017-14?
[24:47] Also, I can only bring a motion per, let's let you and I go ahead.
[24:52] Go ahead.
[24:54] For a step?
[24:55] All right.
[24:56] No, this is Johnson.
[24:57] All right.
[24:58] Question?
[24:59] All right.
[25:00] In short.
[25:01] Back.
[25:02] Thank you.
[25:03] I just want to have a look.
[25:04] Yeah, yeah.
[25:05] I do.
[25:06] All right.
[25:07] Out of 18, fiscal year 2017-28, municipal budget, budget, budget.
[25:11] Basit?
[25:12] What if that says?
[25:14] That's kind of wrong.
[25:15] We're bringing a city of Miami over home, a budget, for the fiscal year,
[25:21] 2017-28, and establishing budget amendment authority.
[25:26] And that's the end of that agenda.
[25:30] I am jail on Wednesday.
[25:32] So a couple of the changes since the last time we have discussed the budget numbers.
[25:40] We have added in the expenditure of the donation that $5,000 donation from the Intertribal Council
[25:46] for the fence.
[25:47] We have recalculated carryover.
[25:49] It also includes the change in the rainy day fund,
[25:52] the two that you just approved.
[25:55] That's the change in the $5,000.
[25:58] Did you say that?
[25:59] Yeah.
[26:00] That's the first thing I said.
[26:01] She said fence and that's in reverse.
[26:03] Yes.
[26:04] Yes.
[26:05] Okay.
[26:06] Any questions?
[26:07] We've had our public hearing.
[26:08] Right?
[26:09] Yes.
[26:10] And so statutory now we need to approve the budget.
[26:15] Recognizing that there's amendments of the order in there we need to make changes later.
[26:20] Yes.
[26:21] And it also, the budget message also includes a certification page on the very last page for the rainy day fund balance.
[26:27] And it just reiterates the amounts that we're taking out and what the amounts will be in that fund at the end of the year.
[26:34] And that amount was to repeat that amount, please.
[26:37] June 30th of 18, we're projecting it'll be 4,376, 177.
[26:43] And you're saying 18 because it's the end of the next fiscal year that we're projecting that for.
[26:49] Yes.
[26:50] Any questions?
[26:51] Yes.
[26:53] Any questions?
[26:55] Do we have a motion to?
[27:00] resolution number related to it. So we're just approving the budget and the resolution and the
[27:06] certification and the certification and the certification that are part of the budget.
[27:12] Yes. We have a motion. I'll make the motion.
[27:16] And a second. I'm second.
[27:17] We'll call please.
[27:18] Question.
[27:19] Question.
[27:20] Question.
[27:21] Question.
[27:22] Question.
[27:23] Question.
[27:24] Question.
[27:25] Question.
[27:26] Question.
[27:27] Question.
[27:28] Question.
[27:29] Question.
[27:30] Question.
[27:31] Question.
[27:32] Question.
[27:33] Question.
[27:34] Question.
[27:35] Question.
[27:36] Question.
[27:37] Question.
[27:38] Question.
[27:39] Question.
[27:40] Question.
[27:41] Question.
[27:42] Question.
[27:43] Question.
[27:44] Question.
[27:45] Question.
[27:46] Question.
[27:47] Question.
[27:48] Question.
[27:49] Question.
[27:50] Question.
[27:51] Question.
[27:52] Question.
[27:53] Question.
[27:54] Question.
[27:55] Question.
[27:56] Question.
[27:58] Question.
[27:59] because when we did the bid openings for the Civic Center renovation, through an error
[28:08] on our part, one of the bids for the roof was not opened at the public hearing for the
[28:19] bid open. And so it was discovered after the fact that we had failed to include that and
[28:31] then we did open it at the request of cross-line construction and of course it ended up being
[28:39] lower than any of the other bids that we had received.
[28:42] Which is a good thing. It's a good thing. But that presents the problem of if we were to accept
[28:53] the lowest bid that was presented at the open meeting, then I think we would be open to some
[29:02] potential liability to the individual but had done everything properly with the actual lowest
[29:10] bid, but which was not open to at the meeting. Or conversely, if we accepted that bid, we would
[29:19] be open to liability from the person that had the lowest bid that was properly open because
[29:27] the other bid was not legally dealt with at the meeting. So consequently, it's my opinion and we've
[29:38] also run this by being and Georgian because that's really her area of what she deals with.
[29:47] We all feel that it would be best at this point to reject all of the roofing bids and reopen
[29:56] that one item.
[30:00] and open them properly at that point.
[30:04] It can be done as quickly as July 6,
[30:10] but with the advertising requirements and the timeframes that the law requires,
[30:16] that's the earliest that we could do it.
[30:18] But the reason we wanted to do this tonight,
[30:21] first of all, cross-link construction as the CMA
[30:26] are kind of is regulating the whole transaction.
[30:31] But they let us know today that it was their opinion
[30:38] that we have to reject the bid,
[30:42] and I would tend to agree with that after reviewing the contract.
[30:48] That's why we think it can be done today,
[30:52] and we wanted to do it today,
[30:54] so as to get the process moving as quickly as we can to keep on this.
[30:59] As close as we can to the schedule that was contemplated
[31:03] in this entire transaction.
[31:05] Then there's a public body like this,
[31:07] always have the discretion to reject all of it.
[31:10] So we have no requirement to ever, you can always do that.
[31:14] You do it ten times in a row. You want to do it directly.
[31:17] Correct.
[31:18] So there's no liability in that respect to us that we're going out for bids in here.
[31:24] The liability is that you have to pay their costs.
[31:27] Every time you advertise and all that,
[31:30] but no liability in the form of exposure to lawsuits.
[31:37] Just to be clear, this bid was here on time.
[31:41] It was no fault if it was properly submitted.
[31:45] And it was our fault, the city's fault.
[31:48] Air on the staff members.
[31:52] So here is rejecting our requesting that we reject all roof bids
[32:00] as part of the project.
[32:03] And rebuild them as quickly as possible.
[32:07] And so would it be appropriate to do that in the form of emotion
[32:16] or just indicate that that's our desire?
[32:19] Or I would recommend the emotion.
[32:22] So under the new business item,
[32:25] because we have something that just come up and was not able to be anticipated.
[32:30] Staff is requesting the motion to reject all roof bids
[32:35] related to the remodel project.
[32:37] And in addition to that, instructions are re-bid as quickly as is reasonably possible.
[32:43] Do we have a motion?
[32:45] Do we have a second?
[32:47] Second.
[32:48] We'll call please.
[32:49] Johnson, Lewis, I've left him.
[32:51] I've left him.
[32:52] I've left him.
[32:53] I've left him.
[32:54] I've left him.
[32:55] I've left him.
[32:56] I've left him.
[32:58] I've left him.
[33:00] in the house, and the announcements?
[33:02] Here you can mention.
[33:03] Well, I've missed the staff reports.
[33:05] I don't know anybody here.
[33:06] I can mention it.
[33:07] I have a splash bag on.
[33:08] We're on time with it or I'm heading out dates for.
[33:12] You know?
[33:13] Maybe my ear can actually help.
[33:15] I'm pulling that.
[33:16] That's what I'm talking about.
[33:18] I like it too.
[33:19] I like it too.
[33:20] Everything that I'm looking for,
[33:21] I'm looking for a craft of a way
[33:23] that nobody's going on.
[33:24] And that over there to give us all.
[33:27] They're, they found more chap than they expected to.
[33:31] And they're having to deal with that.
[33:33] The state is.
[33:34] I thought I kind of had a cushion anyway.
[33:36] They didn't have any time.
[33:37] I'm not sure on that one.
[33:39] Because originally we're hoping to do a case sheet.
[33:42] Yeah.
[33:43] But the offer lights really should have been like 10 and a day.
[33:46] Yeah.
[33:47] It's all about this one.
[33:48] Any other questions, comments, announcements?
[33:52] I have.
[33:53] There's one other item.
[33:57] Jill on.
[33:58] Do you mind you?
[33:59] Let this will be the last meeting.
[34:02] That we'll be televised.
[34:04] I on cable one.
[34:06] Unless we.
[34:07] We do our agreement with them at a later date.
[34:10] It's also going to be the last meeting in this room.
[34:13] Until the renovation.
[34:15] Well, it's the last meeting in this room.
[34:17] Yeah.
[34:18] But the next meeting will be in what is now the ballroom of the dining room.
[34:30] So I don't get the cable one part.
[34:33] Well, cable one.
[34:34] We do not have a hook up to get to cable one.
[34:36] So we will not be televising this meeting on cable one through the rehab.
[34:39] Which will be six to eight months.
[34:42] And then we'll need to get a decision on whether to have cable one.
[34:48] I don't have that on the gym.
[34:51] I don't have that on the gym.
[34:52] All right.
[34:53] But we have the right to broadcast.
[34:55] You're saying it's just not feasible.
[34:57] That during this transition and then we'll look at making sure.
[35:00] We're still doing a live stream.
[35:02] Okay.
[35:03] But just not cable one.
[35:05] Okay.
[35:07] If they're on it.
[35:08] If they're on it.
[35:09] If they're on it.
[35:10] If they're on it.
[35:12] If they're on it.
[35:13] If they're on it.