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Automated agenda packet transcript and first-pass audit leads
Miami Agenda Packet 06/15/2026 #5935
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THE MIAMI DOWNTOWN REDEVELOPMENT AUTHORITY (MDRA) MET IN REGULAR MEETING MONDAY, MAY 18, 2026, IN THE MIAMI CIVIC CENTER COUNCIL CHAMBERS AT 4:00 PM WITH THE FOLLOWING MEMBERS PRESENT: Lynn Forkum, Chairman Kyla Jones, Trustee Cori Stotts, Trustee Joe Morgan, Trustee Brian Estep, Trustee Bo Reese, Trustee (Absent) Jordan Boyd, Trustee (Absent) The agenda was filed in the office of the City Clerk and posted in the main hallway and the north outside entryway of the Civic Center at 9:00 AM on May 15, 2026. THE TRUST MAY DISCUSS, CONSIDER, AND VOTE ON ANY ITEM LISTED IN THIS AGENDA: Call to Order Chairman Forkum called the meeting to order at 4:00 PM. Public Input and Unscheduled Personal Appearances None. Consent Agenda By unanimous consent the public body may designate noncontroversial items to be considered in one motion and one vote. The public body may add items from the regular agenda and approve. Posted agenda items not added to the consent docket will be considered separately in their regular order. Staff recommends items 4 and 5 be placed on the consent agenda. Trustee Stotts moved to approve Item #4 (Minutes: April, 2026) and Item #5 (Claims: May 2026). Trustee Jones made the second. The Trust was polled with the following results: Stotts: Aye, Jones: Aye, Morgan: Aye, Forkum: Aye, Estep: Absent, Reese: Absent, Boyd: Absent Chairman Forkum declared the motion carried. Minutes: March 16, 2026 Moved to the consent agenda. Claims: April 2026 Moved to the consent agenda.
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Trustee Estep entered the meeting at this point 4:06 Discussion and Approval of Fiscal Year (FY) 2026-2027 Budget Jill Fitzgibbon presented the 2026-2027 budget for MDRA. There are two budgets, one for Main Street, and one for The Coleman Theatre. The Budget for the Coleman will be affected by the ballroom being paid off this year. The budget is projected to the end of next year. There is estimated 12,900 dollars in carryover. About 3 months of expenses in carryover is recommended. Trustee Jones moved to approve the 2026-2027 budget. Trustee Morgan made the second. The Trust was polled with the following results: Jones: Aye, Morgan: Aye, Stotts: Aye, Estep: Aye, Forkum: Aye, Reese: Absent, Boyd: Absent Chairman Forkum declared the motion carried. Discussion and Possible Action on Scheduling Interviews for the Current Applicants for the Vacant Coleman Shop Located at 101 N Main Chairman Forkum began discussion on setting up interviews for the applicants of the Coleman Shop. There is already a committee formed. They will need to set a date, and move forward. The previous process worked well and will continue to be used. Trustee Stotts moved to approve scheduling interviews for the Coleman Shop at 101 N Main. Trustee Jones made the second. The Trust was polled with the following results: Stotts: Aye, Jones: Aye, Morgan: Aye, Estep: Aye, Forkum: Aye, Reese: Absent, Boyd: Absent Chairman Forkum declared the motion carried. Coleman Manager Report Danny Dillon updated the board on the recent events held at the Coleman Theater and Ballroom, It was a busy month. 5 Bus tours, 4 lunches on stage, and 4 other groups. 9 nights of ticketed events, two events in the Ballroom, and 2 school events. Work has started on the windows at the Coleman Shops. Dillon gave the floor to Zeb Mingori to speak on that. The work started on the 11th, and what was found was what was expected with the lumber in bad shape. They are ready for tile, and OK Glass is using the frames. Pruitt Brothers did a good job with the frame. Too good, the frames are very firm. The time frame depends on what they find at the other stores. Main Street Update Jesse Black gave an update on Miami Main Street. Jesse and Trinda Crow attended the Main Street National Conference in Tulsa on April 12-15, with Miami hosting their mobile workshop on Sunday April
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12. They also attended Route 66 Day at the State Capital on April 21, followed by Main Street Day at the Capital on May 4th joined by Gretchen Frazier. There was a Sip and Shop on May 5th, and a group of Board members and Volunteers planted flowers on Main May 6th. Looking ahead Black has a director training workshop in Ardmore June 2-4, and the Heart of Main Street Dinner will be June 4th. Tickets are 50 Dollars and a table of six are 250 Dollars. The Main 66 Venue has 18 bookings in May. Other New Business, if any, Which has Arisen since the Posting of the Agenda and Could Not Have Been Anticipated Prior to the Time of Posting Trustee Stotts announced that Miami Towers are now leasing the shops, and a grand opening is coming soon. Trustee Community Announcements None. Adjournment Trustee Stotts made a motion to adjourn. Trustee Estep made the second. The Trust was polled with the following results: Stotts: Aye, Estep: Aye, Jones: Aye, Morgan: Aye, Chairman Forkum: Aye, Reese: Absent, Boyd: Absent Chairman Forkum declared the motion carried. Adjourned at 4:31 P.M. ________________________ _______________________ ___________________ Trustee Estep Trustee Morgan Trustee Jones ________________________ _______________________ _________________ Trustee Stotts Trustee Reese Chairman Forkum ___________________ Trustee Boyd Attest: __________________________
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MDRA
DATE 5.18.26
VENDOR DESCRIPTION
COLEMAN THEATRE EXPENSES
FRIENDS OF THE COLEMAN FOC MERCH - APRIL $ 51.10
DEPT OF PUBLIC UTILITIES POSTAGE - APRIL $ 2.96
KONE ELEVATOR MAINTENANCE - MAY $ 371.00
HOMETOWN DEALS AD - MAY $ 85.00
QUANNAH OWENS MINI PIES $ 50.00
JESSI MAPLE CATERING $ 375.00
INTEGRIS MIAMI HOSPITAL BOXED LUNCHES $ 360.00
CHARLIE RARICK SOUND & SET UP $ 450.00
AUTHORIZE.NET CC FEES - APRIL $ 86.10
FIRST AMERICAN CC FEES - APRIL - PO #26-01215 $ 656.06
BRAVO ARTS BRAVO BASE TICKETING - APRIL - PO #26-01216 $ 636.35
RED RIVER PIPE ORGAN TUNING & TRAVEL - PO #26-01223 $ 1,557.50
SODEXO CATERING - PO #26-01219 $ 673.04
TOTAL $ 5,354.11
OFF-CYCLE CHECKS/DRAFTS
FIRST NATIONAL BANK MONTHLY FEES - FEBRUARY $ 29.95
FIRST NATIONAL BANK DEBIT FEES - FEBRUARY $ 2.00
FIRST NATIONAL BANK MONTHLY FEES - FEBRUARY $ 29.95
FIRST NATIONAL BANK DEBIT FEES - FEBRUARY $ 9.18
FIRST NATIONAL BANK MONTHLY FEES - MARCH $ 29.95
FIRST NATIONAL BANK MONTHLY FEES - MARCH $ 29.95
FIRST NATIONAL BANK DEBIT FEES - MARCH $ 60.36
FIRST NATIONAL BANK MONTHLY FEES - APRIL $ 29.95
FIRST NATIONAL BANK DEBIT FEES - APRIL $ 6.88
FIRST NATIONAL BANK MONTHLY FEES - APRIL $ 29.95
FIRST NATIONAL BANK DEBIT FEES - APRIL $ 73.67
TOTAL $ 331.79
CITY OF MIAMI SALARIES & BENEFITS - 4.28.26 $ 8,081.07
TOTAL COLEMAN & MAIN STREET FUND $ 13,766.97Packet Page 6
MDRA
DATE 6.15.26
VENDOR DESCRIPTION
COLEMAN THEATRE EXPENSES
DEPT OF PUBLIC UTILITIES POSTAGE - MAY $ 2.96
LAKELAND OFFICE COLOR COPIER OVERAGE - QUARTERLY $ 3.18
KONE ELEVATOR MAINTENANCE - AMAY $ 252.28
AUTHORIZE.NET CC FEES - MAY $ 56.65
FIRST AMERICAN CC FEES - MAY $ 364.29
BRAVO ARTS BRAVO BASE TICKETING - MAY $ 380.60
HOMETOWN DEALS MAY ISSUE $ 85.00
HUGO'S INDUSTRIAL SUPPLY TOWELS & TOILET PAPER $ 186.58
INTEGRIS MIAMI HOSPITAL BOX LUNCHES $ 228.00
INTEGRIS MIAMI HOSPITAL BOX LUNCHES $ 204.00
INTEGRIS MIAMI HOSPITAL BOX LUNCHES $ 432.00
QUANNAH OWENS PIES $ 75.00
AMERICAN MEDIA ADS $ 300.00
SODEXO DINNER BUFFET - PO #26-01383 $ 1,270.12
SODEXO DINNER BUFFET - PO #26-01384 $ 517.28
SODEXO DINNER BUFFET - PO #26-01357 $ 706.82
PRUITT BROTHERS STORE FRONT CONSTRUCTION - PO #26-00873 $ 45,580.00
PEPSI SODA - PO #26-01078 $ 1,016.85
JESSI MAPLE FRY BREAD TACOS - PO #26-01356 $ 510.00
INTEGRIS MIAMI HOSPITAL BOX LUNCHES - PO #26-01355 $ 516.00
GROVE CHAMBER OF COMMERCE AD - PO #26-01322 $ 895.00
MIAMI LITTLE THEATRE RT 66 SHOW PAYOUT - PO #26-01192 $ 11,682.00
MIAMI LITTLE THEATRE JUNIE B JONES PAYOUT - PO #26-01366 $ 6,290.00
ERICK RODRIQUEZ WHITNEY EXPERIENCE - PO #26-01367 $ 5,000.00
TOTAL $ 72,713.95
COLEMAN CREDIT CARD CHARGES - 3.16.26 - 4.1.26
FACEBOOK ADS - FLEEDWOOD $ 60.22
FACEBOOK AD - BRYAN WHITE $ 53.99
FACEBOOK ADS - JOHNNY CASH $ 69.94
TOTAL $ 184.15
COLEMAN CREDIT CARD CHARGES - 4.2.26 - 4.15.26
SAM'S SOAP & TOILET CLEANER $ 23.86
SAM'S CHIPS & WATER $ 182.10
TOTAL $ 205.96
COLEMAN CREDIT CARD CHARGES - 4.16.26 - 5.1.26Packet Page 7
LOCKE SUPPLY LIGHT BULBS $ 39.00
FACEBOOK AD FLEETWOOD $ 9.12
FACEBOOK AD - BRYAN WHITE $ 15.96
SWANK MOTION PICTURES FROZEN $ 550.00
TOTAL $ 614.08
COLEMAN CREDIT CARD CHARGES - 5.2.26 - 5.15.26
SAM'S WATER $ 68.48
MIA BELLAS FOOD FOR PERFORMER $ 72.05
WALMART PERFORMER SUPPLIES $ 211.26
HARP'S PERFORMER SUPPLIES $ 49.99
WALGREENS PERFORMER SUPPLIES $ 7.18
TOTAL $ 408.96
MAIN STREET EXPENSES
DEPT OF PUBLIC UTILITIES POSTAGE - MAY $ 5.18
TOTAL $ 5.18
MAIN STREET CREDIT CARD CHARGES - 3.16.26 - 4.1.26
SOONER PRINTING MMS, CARDS-HOLIDAY MARKET $ 607.00
TOTAL $ 607.00
MAIN STREET CREDIT CARD CHARGES - 4.2.26 - 4.15.26
RACETOP PRINT MMS BAGS $ 268.58
TOTAL $ 268.58
MAIN STREET CREDIT CARD CHARGES - 4.16.26 - 5.1.26
TULRT ROOM $ 618.78
WALMART TRASH BAGS $ 29.04
TOTAL $ 647.82
MAIN STREET CREDIT CARD CHARGES - 5.2.26 - 5.15.26
EMBASSY SUITES ROOM $ 169.00
AMAZON TABLE CLOTH $ 62.56
TOTAL $ 231.56
CITY OF MIAMI SALARIES & BENEFITS - 5.14.26 $ 8,249.49
CITY OF MIAMI SALARIES & BENEFITS - 5.28.26 $ 8,409.71
TOTAL COLEMAN & MAIN STREET FUND $ 92,137.48Packet Page 8
MDRA
INCOME STATEMENT
APRIL 30TH, 2026
BUDGET APRIL 30TH, 2026 Year-to-Date
REVENUE COLEMAN
LICENSES AND FEES $ 27,000.00 $ 2,036.00 $ 21,246.00
BALLROOM RENTAL $ 21,434.00 $ 5,829.76 $ 18,316.08
COMMERCIAL RENTAL $ 15,000.00 $ 1,342.50 $ 12,402.50
THEATRE RENTAL $ 17,515.00 $ 3,114.44 $ 24,415.44
CONCESSIONS $ 19,000.00 $ 1,665.21 $ 23,559.19
INTEREST EARNINGS $ - $ 1,684.86 $ 14,797.47
REVENUE/DONATIONS/COLEMAN $ 19,000.00 $ 2,317.29 $ 14,744.08
REVENUE/OTHER - COLEMAN $ - $ - $ 1,962.83
REVENUE/THEATER $ 106,495.00 $ 13,141.03 $ 70,207.95
TRANSFERS/FROM GENERAL FUND $ 28,727.00 $ 2,393.90 $ 23,939.00
TRANSFERS/FROM OTHER FUNDS $ - $ - $ -
TRANSFERS/FROM MSUA $ - $ - $ -
REVENUE/GRANTS - COLEMAN $ - $ - $ -
GRANTS - COLEMAN $ 68,151.96 $ 68,151.96
TOTAL REVENUE $ 254,171.00 $ 101,676.95 $ 293,742.50
EXPENSES COLEMAN
PERSONNEL EXPENSES/CITY G & A $ 144,666.00 $ 16,486.08 $ 119,929.76
OFFICE EXPENSE $ 1,500.00 $ - $ 397.43
JANITORIAL SUPPLIES $ 6,600.00 $ 406.16 $ 2,275.96
REPAIR/MAINT. SUPPLIIES $ 81,000.00 $ - $ 25,416.91
CONCESSION GOODS $ 6,063.00 $ 1,230.40 $ 7,463.91
POSTAGE/FREIGHT $ 150.00 $ 3.70 $ 24.42
NATURAL GAS $ - $ - $ -
BALLROOM EXPENSES $ 9,500.00 $ - $ 5,551.84
EDUCATION & TRAVEL $ 2,205.00 $ - $ -
DUES AND SUBSCRIPTIONS $ 1,157.00 $ 525.00 $ 1,978.87
ADVERTISING & PRINTING $ 23,152.00 $ 269.15 $ 3,249.51
PROFESSIONAL SERVICES $ 4,051.00 $ 3,700.00 $ 3,700.00
SPECIAL CONTRACTS $ 130,000.00 $ 450.00 $ 46,239.38
MAINT/SERVICE CONTRACTS $ 13,000.00 $ 371.00 $ 5,469.90
MISC. SERVICES/CHARGES $ 19,000.00 $ 2,543.58 $ 16,589.15
BUILDINGS $ - $ - $ 14,165.00
CC SERVICE CHARGE $ - $ - $ -
TRANSFERS/TO RAINY DAY FUND $ 7,490.00 $ 624.17 $ 6,241.70
ENCUMBERANCES $ - $ - $ -
TOTAL EXPENSES $ 449,534.00 $ 26,609.24 $ 258,693.74
NET PROFIT $ 75,067.71 $ 35,048.76
FREE SERVICES MSUA UTILITY SERVICES $ 7,465.18 $ 67,598.58