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Automated agenda packet transcript and first-pass audit leads
Miami Agenda Packet 06/10/2026 #5930
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6 PDF pages. 9,618 extracted text characters. 2 money references captured for first-pass review.
contract: 2budget: 1grant: 1legal: 1
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Use these as starting points for invoice, purchase order, contract, transfer, grant, and budget-authority checks.
| Page | Amount | Nearby extracted text |
|---|---|---|
| p. 2 | $12,000 | a brief overview of the previous relationship that was held with DOCS and the senior center. The city had previously paid as a donation $12,000 annually to the senior center to help with operating expenses. In 2024 the City became responsible for the Senior Center operations. The City now has an employee and a budget |
| p. 2 | $62,904 | lp with operating expenses. In 2024 the City became responsible for the Senior Center operations. The City now has an employee and a budget of $62,904 that it is responsible for, that is not covered by grants. After discussion of the proposed agreement, it was decided to recommend that the proposed agreement be presen |
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Full Transcript
Transcript pages 1-6
Packet Page 2
MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE MIAMI SENIORS’ CENTER, APRIL 8, 2026
The agenda for the meeting was displayed in the main lobby of The Miami Civic Center and on the front door
of The Miami Seniors’ Center and by posting on www.miamiokla.net beginning 9:40am on April 7, 2026
pursuant to 25 O.S. § 311(9) (a) (b).
1. On April 8, 2026, The Miami Seniors Center Board of Directors met for their monthly
meeting. The meeting was called to order at 10:00 am, by President Mary Susan
Whaley with the following members answering present at roll call.
Kevin Browning, Member
Mark McDowell, Secretary
Mary Susan Whaley, President
Kathy Wright, Treasurer
Callie Cortner, MSC Director
Absent: Vacant Position
2. Public Input or Appearances- None
3. *Action Item* Approval of March Minutes After discussion of the minutes,
Director Wright made a motion to approve the minutes as read. President Whaley
made a second to the motion. President Whaley called for a vote:
Browning, Aye McDowell, Aye Whaley, Aye Wright, Aye VACANCY
President Whaley declared motion carried.
4. *Action Item* DOCS Services Agreement Cindy, from the City, gave a brief
overview of the previous relationship that was held with DOCS and the senior
center. The city had previously paid as a donation $12,000 annually to the senior
center to help with operating expenses. In 2024 the City became responsible for the
Senior Center operations. The City now has an employee and a budget of $62,904
that it is responsible for, that is not covered by grants. After discussion of the
proposed agreement, it was decided to recommend that the proposed agreement
be presented again to the City Council for legal review and for their possible
approval. BJ Mooney (DOCS Director) had spoken previously to the Board about
the impact that the agreement may have on their services, referencing a letter that
was sent that they hoped would be taken into consideration. That letter had been
submitted and was part of this negotiation when the contract was considered this
time. Wright made a motion to recommend that the contract be sent back to the
Miami Seniors’ Center, Inc 1 of 2 April 2026Packet Page 3
City for the needed approvals and signatures. McDowell made a second to the
motion. President Whaley called for a vote:
Browning, Abstain McDowell, Aye Whaley, Aye Wright, Aye VACANCY
President Whaley declared motion carried.
Discussion regarding Miami Senior Center no longer purchasing meals for resale to
attendees of the Seniors’ Center. This was again tabled to the May meeting.
5. The March monthly Senior center report was presented by Callie Cortner. A copy of
the report is attached.
6. *PossibleAction Item* Future Planning Upcoming events were discussed. The fish
fry and open house will be April 16, 2026 from 11-2. The Annual Meeting has been
changed to April 22, 2026.
7. There was no other business that needed to be discussed
8. *Action Item* Adjournment There being no further business Director Wright made
a motion to adjourn with a second by Director Browning. President Whaley called
for a vote:
Browning, Aye McDowell, Aye Whaley, Aye Wright, Aye VACANCY
President Whaley declared motion carried and adjourned at 10:28 AM
______________________ _____________________ _______________________
Kevin Browning Vacancy Mark McDowell
_______________________ ______________________
Mary Susan Whaley Kathy Wright
Attest: ______________________________
Miami Seniors’ Center, Inc. 2 of 2 April 2026Packet Page 4
MINUTES OF THE ANNUAL MEETING OF THE MIAMI SENIORS CENTER, INC
MAY 13, 2026 1 PM
MIAMI SENIORS CENTER 2104 DENVER HARNER DRIVE
The notice for the meeting was displayed in the main lobby of the Miami Civic Center and the front door of the
Miami Seniors’ Center and posting on www.miamiokla.net beginning at 4:45pm on April 27, 2026 pursuant to
25 O.S. § 311(9) (a) and (b).
1. On May 13, 2026 the meeting was called to order at 1:04 pm, by President Mary Susan
Whaley with the following present.
Kevin Browning, Member
Mark McDowell, Secretary
Mary Susan Whaley, President
Kathy Wright, Treasurer
And 20 other Seniors Center Members
2. The Pledge of Allegiance was led by President Whaley
3. The minutes of the meeting held on November 19, 2025 were approved on a motion by
Director Wright, with a second by Director Browning. President Whaley called for a vote.
The minutes were approved by a quorum of the membership in attendance.
4. Election of Board of Directors of the 501(c) (3). 24 Members were present and all were
given a ballot, voting was by secret ballot. Ballots were counted by Callie Cortner and a
witness. All 24 ballots were returned with 24 yes votes for all nominees. Nominees
approved by vote were Mary Susan Whaley, Mark McDowell, Kathy Wright and Kevin
Browning. There is 1 vacant seat. Nominees are appointed by city council.
5. Approve changes to By-Laws Section 4 (1) “Annual Meeting to be held between April 1
and June 30 of each year”. (2) The place, time and purpose of a Special Meeting must be
clearly stated in the notice and agenda. The notice must be disseminated at lease 48
hours in advance of the meeting to the best of the ability of the Board using available
resources. These resources include, but are not limited to, email notifications, social
media posts and flyers”. Director Wright made a motion to approve, with a second by
Director McDowell. President Whaley called for a vote. Unanimously approved by those
present.Packet Page 5
6. Approve changes to By-Laws Section 5: Quorum Changed from 20 members present to 80% of those members present must vote in order for any resolutions to be considered valid and binding. Denise Barton made a motion to approve, with a second by Rick Pulley. President Whaley called for a vote. Unanimously approved by those present. 7. Approve changes to By-Laws Section 6: Proxies. This now allows for the appointment of a proxy vote. There was previously no proxy voting. Claudia Harris moved to accept the changes to Section 6, allowing for Proxy Votes, with a second from Connie Payton. President Whaley called for a vote. Unanimously approved by those present. 8. Approve Proxy Voting Template. The sample template was provided at the meeting for all to see. It will be allowable to do by email. ID will be required to return the form. Jeri Ransom moved to approve the form with a second by Debbie Smith. President Whaley called for a vote. Unanimously approved by those present. 9. Reports were made about the center by Callie and Mary Susan. 10. No other business 11. Adjournment. Jeri Ransom made a motion to Adjourn, with a second by Director Wright. President Whaley declared the meeting adjourned at 1:35pm. ______________________ ____________________ Kevin Browning Kathy Wright ____________________ ______________________ Mark McDowell Mary Susan Whaley 2026 Annual Meeting Miami Seniors Center
Packet Page 6
Seniors' Center Monthly Reports
May 2026
Monthly Sign-Ins Memberships
Activity Attendance 9 New Member/Member Renewal
Canasta 58 138 2026 Members
Mahjong 11
Dominos 48 Docs Meals
Bunco 0 178
Bridge 37
Tai Chi 77 Special Events
Workout Room 27 ATTEND. EVENT
Standing Exercise 36 43 May Dance
Chair Videos 49 10 Pool Tournament
Pool 38 Total Attendance
Persian Pickles 15
Crafts 2 Online Views
General Visit 0 658 Website
Guests 1 16,300 Facebook
Total Sign-Ins 399 16,958 Total Online Views
Upcoming Senior Center Events
DATE EVENT DATE EVENT
2nd Friday of the Dance w/ Moccasin Bend
6/10/2026 Board Meeting
month 6:30 - 9 PM
3rd Thurs. of the Volunteer Craft Class
6/18/2026 Pool Tournament
month Hosted by ACG Hospice