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———"_| City of Vision, Spirit & Opportunity
PO Box 1288
129 5" Ave NW
Miami, OK 74355-1288
Ph: (918) 542-6685
Fax: (918) 542-6845
www.miamiokla.net
Administration
Report
Budget Message and details on budget and status report on
Programs, projects, and assignments
Prepared by:
Office of the City Manager
(June 2016)


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TABLE OF CONTENTS
City of Miami Organization ......cccccccccccsssessssssessesesseseessssesesesaeeeee 3
City of Miami Organizational Chart .......c...cscessssssesesssesssssseeessseesssseesssnee 4
Budget Message.........ccscssesssssesssesesseescssressssenstavssecstessesstsseataeaeseees 5
Budget Highlight.........::<ryisesscosvsrcccncevessssseveeetivessayaveseasssessssereercaneeeee 10
Certification of Rainy Day Fund Balance for FY 16/17... 20


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IM City of Vision, Spirit & Coportunity
City of Miami Organization

Mayor

Rudy Schultz

Council Members

Northeast Ward 1 — Brian Forrester

Northwest Ward 2 — Doug Weston

Southwest Ward 3 — Neal Johnson

Southeast Ward 4 — Vicki Lewis

Legal Department

City Attorney — David Anderson

Legal Service Coordinator/Purchasing Agent — Krista Duhon

Department Heads

City Engineer — Chuck Childs

Emergency Management — Glenda Longan

Fire — Ronnie Cline

Library — Marcia Johnson

Police — Thomas Anderson

Information Technology — Mike Richardson

Public Works — Joe Waldon

Public Utilities — Tyler Cline

CVB/Tourism — Amanda Davis

Human Resources/Cemetery — Kim Horn

Community/Economic Development — Kristi McClain

Administrative Services — Jill Fitzgibbon

Administration

City Manager/City Clerk — Dean Kruithof


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Mayor Rudy Schultz Dean Kruithof, City Manager

Councilman Brian Forrester, Ward 1 David Anderson, City Attorney

Councilman Doug Weston, Ward 2

Councilman Neal Johnson, Ward 3

Councilman Vicki Lewis, Ward 4

City Of Miami, Oklahoma
Budget Message
FY 2016-2017

To the Mayor, City Council, and Citizens of Miami:
The 2016-2017 Fiscal Year Budget is being presented during very uncertain times in the State of
Oklahoma. The state government itself is still dealing with a $1.3 Billion budget deficit with no clear
solutions in existence at this point. Because of this shortfall, state funded institutions like
Northeastern Oklahoma A&M and the Miami Public Schools are facing operational cuts that could
easily exceed $3 Million. Other institutions like INTEGRIS Medical Center are struggling with reduced
payments from Medicare and Medicaid as well as the general lack of insurance by many of their
patients. Other state and federal agencies are also facing struggles which could affect long term
projects such as the rebuilding of Steve Owens Boulevard and State Highway 125 to remove them
from the floodway, statewide assistance for Brownfield sites at the former BF Goodrich Plant and
the Eagle Picher Lab on BJ Tunnel Avenue, and intergovernmental assistance to our emergency
services. One of the culprits for these statewide problems, lower energy prices, has also had a
negative impact on the expected revenues for our electric utility. And finally, some budget solutions
being discussed at the state level, such as a surcharge on wholesale electric sales or a new sales tax
for education, could affect our revenues and operations.
Although it is easy to list all the fiscal problems at the federal, state, and local levels and become
discouraged, it should also be noted that this is the first budget prepared after the adoption of the
City’s Comprehensive Plan. During the preparation of this plan, it was noted that Miami will never
have all of the resources we would like, but with the plan in place, we can direct our resources
toward a long range positive direction for our future. The spirit and intent of this budget is the first
step in laying the foundation for that future.
In the Comprehensive Plan’s introduction on page 8, four elements are listed related to goals and
strategies. In putting the proposed budget together we continually sought a balance of fiscal
responsibility, making the investments expected of our citizens that we can afford, maintaining, and
in some cases, expanding services, and taking the first steps toward a return on investment for some
city operations. At this point, it might be helpful to discuss budget initiatives under these four
elements.
Element One: The quality and character of the city’s commercial and employment districts,
industrial centers, and key corridors such as Steve Owens Boulevard and Main Street.


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This budget contains several support items related to this element, but there are some challenges
involved. For example Steve Owens Boulevard improvements will be dependent upon state funding
which has already been discussed with the directors of the Oklahoma Department of Transportation
(ODOT) and the Oklahoma Turnpike Authority (OTA). This includes raising Steve Owens Boulevard
above the floodplain and intersection improvements to Main Street and Highway 69A. The later
project is in conjunction with the Inter Tribal Council and is under active study by OTA and ODOT.
Inspection and code compliance along these routes are another goal for city staff.
Our utility improvement plan also calls for the extension of our water mains north to serve future
development. The City will also be providing utility connections to the new spec building being
financed and constructed by the Miami Area Economic Development Service (MAEDS). The budget
also continues funding support for the entity created by the merger of MAEDS and the Miami Area
Chamber of Commerce.
On Main Street, the City is cooperating with the Arts and Humanities Council to create a Cultural
District Development, continued support of the Coleman Theatre with a goal of reducing the subsidy
through additional revenues, preliminary work related to the improvement of the exterior of the
Coleman, pavement improvements at Main and First Street, and eliminating the stop signs in the
center of intersections in anticipation of the Main Street Phase III Grant, ability to work with
downtown business owners to improve parking lot conditions in the same manner as the lot serving
Security Bank, Osborn Drug, and First Baptist Church, and continued alley improvements downtown.
Finally, preliminary plans to raise Veterans Boulevard above the floodway are in the preliminary
capital improvement plan.
Element Two: The conservation and improvement of neighborhoods citywide, including the
potential relocation of structures at high risk for repeat flooding.
The Community and Economic Development Department will continue efforts in the area of code
compliance, demolition of derelict structures, and incentives for redevelopment. Current
projections are for the City to demolish 10-15 derelict houses in FY 16/17. Applications have been
submitted for tax credits on three housing Projects; Route 66 Landing, which includes approximately
18 infill houses and the remodel of the Robinson Building; RAGA housing project in the southwest
part of town; and four (4) infill houses with Northeast Oklahoma Action Agency. Since code
compliance has been dormant for the last few years, the strategy of slowly reintroducing our efforts
and working with property owners appears to have started to pay dividends. Additional efforts,
such as those already mentioned on Steve Owens Boulevard, will be the goal this fiscal year.
The continuation of a spring neighborhood cleanup is also planned as participation has increased in
the second year after it was reintroduced in 2015.
With one of our fire stations in the floodplain, initial efforts to review the operations of the Fire
Department are underway with the ultimate goal being discussed of creating one modern fire
station to serve the community with a small equipment satellite station south of the Neosho River.
At present, this year’s budget is reducing one firefighter position. Following the retirement of the
current Fire Chief, an additional reorganization may take place to reinstate a training officer position
eliminated several years ago. Additional efforts to reduce unnecessary runs for medical reasons are
City of Miami Budget Message FY 2016-2017 Page 6 of 20


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being reviewed and the Council will be asked to consider an ordinance charging non-MSUA
customers’ insurance for emergency services. So long as it does not put our staff at risk, put our ISO
insurance rating at risk, and ensure emergency response, this budget envisions the eventual
reduction of two full time fire positions.
In the Police Department, one of two vacant Positions will be filled with a detective to increase law
enforcement activities related to illegal drugs, the key element in much of our neighborhood
deterioration over the Past several years. It should be noted that, with a restructuring that took
place after the hiring of the existing Police Chief, and the elimination of one vacant position, the
Police Department will also see a reduction of two full time positions.
In emergency services, while the elimination of positions is not ideal, it allows room in the budget
to purchase new patrol vehicles and a new fire rescue vehicle as well as other essential equipment
for these important departments.
Finally, with the retirement of the Emergency Operations Director, those functions will be assumed
by the Police Department, resulting in the elimination of one full time position.
Element Three: The protection and management of sensitive natural and cultural resources,
While not immediately evident under this element, the City’s continued concern about the
Operation of the Pensacola Dam by GRDA and the resulting flooding is still a serious consideration.
This budget continues to support experts in hydrology and federal regulations to remediate these
issues and potentially direct resources toward the development of the Neosho River as envisioned
by the Comprehensive Plan. Relicensing of the dam by the Federal Energy Regulatory Commission
(FERC) starts this year and the budget provides resources for the City to be an active participant in
this process. The use of the Tetra Tech study by the Federal Emergency Management Agency
(FEMA) to reconsider the flood maps affecting Miami have already proven the worth of these
efforts.
It has been previously mentioned the continued support of the Coleman Theatre and the downtown
Cultural District Development are efforts to aid in the goals of this element. Another initiative is the
assumption of the operational responsibility for the Will Rogers Travel Center from the State. While
we intend for revenues and assistance from other interested parties like the Inter Tribal Council and
Grand Lake Association to keep this from significantly affecting budget expenditures, the existence
of this center Breatly assists visitors in exploring Miami and the surrounding areas. Blending this
operation with our Convention and Visitor’s function is intended to enhance our tourism initiatives
with minimal budget impact.
The creation of a Miami Sports Authority is also an initiative planned for this fiscal year. Funding for
this initiative can come from the redirection, by ordinance, of a surcharge on utility customers
already in place for pool improvements and the summer recreation program. The goal of the
authority is to provide assistance and coordination of sports leagues using City facilities. It is NOT
intended to take over these Programs. The authority is envisioned to be able to develop other
activities such as tournaments that can generate revenues to support these activities while bringing
new visitors to the community. Care needs to be taken when developing the authority to ensure
we can maintain the summer recreation Program and plan for future park maintenance needs such
City of Miami Budget Message FY 2016-2017 Page 7 of 20


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as a new liner for the municipal pool. This initiative will fall under our Convention and Visitor’s
function and will be budget neutral.
The decision of the NJCAA to hold a junior college bowl game in Miami in late 2017 will require some
expenditures this fiscal year with the anticipation of revenues to assist next year’s budget. It is also
a next step to market Red Robertson Field for events not related to NEO or Miami Public Schools.
Interest rates continue to be at record lows and this fiscal year appears to be the optimal time to
refinance the debt for this stadium and the first phase of the street improvement program. The
refinancing may also provide a window of opportunity to provide additional funding for road
projects if approved by the voters.
Finally, the budget has developed a capital improvement program for water and sewer that will
involve mid to long term debt to accomplish. Like most other cities in our country, our infrastructure
has aged and requires reinvestment. Neglecting these obligations can have a negative effect on our
environment or water quality provided to our customers. Much needs to be done but this budget
accommodates those first steps.
Element Four: Investments in the city’s transportation network, community facilities, utilities, and
other support systems.
The preceding element related to capital improvements to water and sewer, mirrors the same needs
and potential mid to long term debt planned for our electric utility, primarily at the City’s operation
center and the Nichols Substation as a start.
lam still not satisfied with the overall planning for our roads. Not because a significant number of
our citizens are dissatisfied, but because we do not have a comprehensive plan for our roads which
clearly demonstrates to our citizens: 1.) which roads have been improved; 2.) which roads have no
need for significant improvement but moderate maintenance; 3.) which roads are still needing
reconstruction or significant maintenance; and 4.) a time table to accomplish these tasks. A good
road plan might help some citizens understand and support what has been done, and still needs to
be accomplished. No talk about progress will help if you have a pot hole in front of your home. It
is estimated over $1.8M in road work will be completed in the current fiscal year and over $2.5M
will be available for road work in the proposed fiscal year.
When | returned to Miami | was very surprised there was discussion of demolishing the Civic Center
and relocating city offices. During my tenure, we have determined there are no environmental
hazards or structural deficiencies in the Civic Center. This building simply needs to be updated to
meet today’s services while providing safety and security for our employees. In this fiscal year, a
significant amount of work has been done to repair the building’s heating and air systems, half of
the roofs, and some long overdue maintenance and care. The budget proposes short term
borrowing to complete this project for far less than was originally discussed by using a design build
contract. If approved, key elements would be a relocation of municipal court and council chambers
to the main entrance, a secure customer service center at the main entrance, relocation of all offices
to the first floor by the elimination of a number of interior non-loadbearing walls, and the relocation
of the 911 dispatch center to the basement area already occupied by the EOC (freeing up needed
space in the police department).

City of Miami Budget Message FY 2016-2017 Page 8 of 20


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Added to the City office changes, we need to return the Civic Center to its original purpose of being
a public meeting and event venue. Over time, this building has become more and more
unwelcoming to this type of activity that brings our community closer together. The plan needs to
include some modest upgrades to the gym, banquet room, and the conversion of the kitchen to a
modern caterer’s kitchen similar to that found at the Coleman Theatre.
Related to support systems, the proposed budget still has funding for outside agencies like the
Miami Senior Center, Pelivan, and the Community Crisis Center.
Funds continue to be held to construct fiber optic service in our community to provide ultrahigh
speed internet connections for our citizens, businesses, and industry.
Matching funds are also a part of this budget for a new splash pad. With state assistance underway
to demolish and clean the site, we hope this can be located at an enlarged park where the existing
Eagle Picher Labs sits.
And most importantly, our biggest support system is our employees. This budget contains funding
for merit increases as determined by our new evaluation system and the continuation of our health
insurance and benefit programs, programs, which includes the analytical services of our new
insurance broker NFP, Maschino, Hudelson & Associates. These items are always under
consideration for efficiencies as our budget will allow, but our goals will never be met if we do not
take care of our people, and ask the same care in return for Miami.
In conclusion, | will restate this budget is just a start. When reviewing the Comprehensive Plan it is
evident many more goals and objectives must be reached in the coming years. However; if we are
successful in the goals and objectives of this budget, it will lead the way to continue the progress
sought by our citizens.
To quote a new initiative about to be launched by our CVB, “Miami Matters”.
Respectfully,
Deanfruithof, apy
City Manager

City of Miami Budget Message FY 2016-2017 Page 9 of 20


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Budget Highlights
On March 02, 2009, the Miami City Council passed Resolution 660 expressing their intent to comply
with Oklahoma Statutes Municipal Budget Act Title 11 Sections 17-201 through 17-218. The City’s
FY 16/17 financial budget consists of the following funds:
Airport Fund Miami Downtown Redevelopment Authority
Capital Improvement Fund Fund
Cemetery Perpetual Principal Fund Miami Industrial & Public Facilities Authority
Cemetery Perpetual Interest Fund Fund
Coleman Project Fund Miami Special Utility Authority Fund
Demolition Account Fund Parks Dept. Project Fund
Drug Forfeiture Fund Police Grants Fund
Fishing License Fund Pool Improvement Fund
General Fund Rainy Day Fund
General Obligation Bond Sinking Fund RFC 07-09 Grant Fund
Grant Fund Stormwater Fund
Insurance Fund Street & Alley Fund
Main Street Project Fund Street Program Fund
Miami Community & Facilities Authority Fund Summer Recreation Program Fun
Miami Development Authority (MDA) Housing — Unemployment Comp Reimbursement Fund
Construction Fund Utility Improvement Fund
Worker’s Comp Fund
City of Miami Budget Message FY 2016-2017 Page 10 of 20


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The following are highlights of the proposed budget:
City, MSUA, Rainy Day & Capital Improvement Funds Appropriations FY 16/17
Revenues Proposed
City Projected Revenue $14,728,072
MSUA Projected Revenue $29,350,000
City Projected Beginning Balance $1,321,541
MSUA Projected Beginning Balance $1,978,320
Expenses
City Personnel, Materials, & Other Services $9,799,614
MSUA Personnel, Materials, & Other Services $18,820,791
MSUA Debt Service $850,000
City Transfers $6,250,000
MSUA Transfers $11,498,412
Capital Improvement Expenses
City Capital Improvements. $1,185,600
MSUA Capital Improvements $497,200
Reserves
Rainy Day Fund (6/30/17 ending balance) $4,458,756
Personnel Counts
Full Time Equivalents 183
Part Time 28
Seasonal 56
City, MSUA, Rainy Day & Capital Improvement Funds Appropriations FY 15/16
Revenues Current Original
City Projected Revenue $14,745,089 $14,708,695
MSUA Projected Revenue $30,901,450 $31,036,450
City Projected Beginning Balance $1,547,738 $1,547,738
MSUA Projected Beginning Balance $1,413,617 $1,413,617
Expenses
City Personnel, Materials, & Other Services $10,148,322 $10,106,433
MSUA Personnel, Materials, & Other Services $19,544,215 $19,672,144
MSUA Debt Service $850,000 $850,000
City Transfers $6,150,000 $6,150,000
MSUA Transfers $11,665,371 $11,665,371
Capital Improvement Expenses
City Capital Improvement Projects $1,549,600 $2,507,522
MSUA Capital Improvement Projects $340,243 $358,700
Reserves
Rainy Day Fund (6/30/16 ending balance) $6,290,144 $6,290,144
Personnel Counts
Full Time Equivalents 184 183
Part Time 32 32
Seasonal 56 56
City of Miami Budget Message FY 2016-2017 Page 11 of 20


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° General Fund (GF)
© Transfers:

* The total of the 3.65% sales tax the City collects, projected at $6,250,000, will
be transferred into the Miami Special Utility Authority (MSUA) for debt
service and debt coverage requirements, all but the voter approved .65%
sales tax will be transferred back to the General Fund ($5,136,986). The .65%
sales tax will be transferred to the Street Program Fund.

" For FY 2016-2017, $2,283,887 will be transferred to the General Fund from
the MSUA for general operations. This type of transfer has trended down
slightly for the second year in a row.

© Other Noteworthy Items:

= The proposed budget provides $600 per employee per month for health
insurance, which was the same in FY 15/16. In additional, a one-time transfer
from the Rainy Day Fund has been recommended to budget for expected
expenditures. During the FY 16/17 budget year staff and our broker will work
together to bring City health costs down.

* Retirement contributions are budgeted at 13.26% of enumeration, which is
the same as FY 15/16 and more than recommended by the Oklahoma
Municipal Retirement Fund. Therefore, our percent of retirement covered
should increase.

= The proposed GF budget provides for $37,500 for salary increases through
the merit pay program.

"The street bonds are callable in 2016. It is anticipated that these bonds will
be called and the remaining debt will be combined with the stadium bond
anticipation notes and refunded by selling bonds for the remaining combined
debt.

© Contracted work with outside organizations is budgeted at $122,500 plus $28,000 in
utility credit. (Community Crisis Center $10k in utility credit; Miami Area Chamber of
Commerce/Miami Area Economic Development Services $50k when merged; Miami
Senior Center $12k utility credit, $12k cash for operations, $12k cash in lieu of DOC’s
Services’ rent; Ottawa Graduated Sanction $2,500 cash for Operations; Pelivan-Grand
Gateway $46k cash for operations; The Harbor $6k utility credit (Note: The Harbor
has not requested the credit)).
© Property insurance rates are projected to rise approximately 10% to $494,000 in the
proposed budget.
¢ Miami Special Utility Authority (MSUA)
o Transfers:
* $2,283,887 will be transferred out of the MSUA Fund to balance the General
Fund for general operations.
* The total of the 3.65% sales tax the City collects, projected at $6,250,000, will
be transferred into the Miami Special Utility Authority (MSUA) for debt
service and debt coverage requirements, all but the voter approved .65%
City of Miami Budget Message FY 2016-2017 Page 12 of 20


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sales tax will be transferred back to the General Fund ($5,136,986). The .65%
sales tax will be transferred to the Street Program Fund.
* $500,000 to the Street & Alley Fund.

* $220,000 to the Utility Improvement Fund.

* $1,300,000 to the Capital Improvement Fund.

* $120,000 Miami Downtown Redevelopment Authority for Coleman Theatre
general operations.

* $50,000 to the Demolition Fund

" $288,525 to the Grant Fund for the anticipated splash pad grant and the
traffic signal replacement grant for two (2) intersections on Steve Owens Blvd.

= $319,390 to the Insurance Fund to fully fund our insurance plans, to include
health, life, dental, vision. The dental and vision insurances are employee-
elected and funded.

" $166,610 to the Rainy Day Fund as the first fiscal year repayment of a $2M
seven (7) year loan for the civic center remodel (FY 16/17 — FY 22/23). The
remaining six payments will be $305,565.

* Note: All transfers will be carried out on an as-needed basis.

© Other Noteworthy Items:

* $11,000,000 for the projected GRDA expense

" $850,000 to the Oklahoma Water Resource Board (OWRB) as a loan for the
pretreatment plant

"The proposed MSUA budget provides for $37,500 for salary increases through
the merit pay program.

© The electric, water, sewer, and solid waste rates are scheduled for a rate study this
fiscal year.
¢ Ottawa County One-Tenth Sales Tax for Fire Department
© Conservatively, approximately $2,000 is deposited each month.
© A policy on how the funds are budgeted and expensed was approved by the council
05/17/16.
Equipment $10,000 Bunker gear for firefighters
Equipment $10,000 2 - Self-contained breathing apparatus (SCBA) w/ bottles
Miscellaneous $4,000 Misc firefighting expenses
Total Requested $24,000 Any additional monies deposited will be processed per the
for FY 16/17 , policy.
e Capital Improvements
Dept Approved Recommended
Cemetery $13,000 62" mower rear discharge , their current mower has its S-yr
expectancy is is needing significant repairs
Fire $37,200 $150k rescue trk (was approved in FY 15/16) ]
| Parks $28k new field groomer and $8.5k zero turn mower for sports
City of Miami Budget Message FY 2016-2017 Page 13 of 20


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| Police Dept | $63,900 | $110,912 ($33.9k lease)for 3 SUVS; $30k rifles for new cars, cages,
| | stop six & vinyl wrapping and 3 car radios and printers for new
SUVs - 3 leases for units will end 12/16
Public Works - | Totally expense encumbered in FY 15/16, any remaining funds will
Animal Shelter be carried over to complete the Project
Dept. YTBD $35,000 Many depts. requested vehicles. The $35k was parked here until
depts. recommend how it will be spent to purchase 1-2 new |
—_ | | vehicle(s)
| IT $86,000 386k new phone system (Civic center, OPC, PW, Util) — 00" phone
| |_system is outdated and parts cannot be purchased
Solid Waste $198,200 $80k replace 1/2 of transfer station floor — 1* half budgeted FY
15/16 ; $37.5k front wall repair — safety issue; $80.7k/yr 5-yr
| lease/purch front loader — will allow 2 FTES from this dept. to be |
| |_transferred to other areas where staff is needed |
New Utility Bond | | Proposing to sell bonds. The 1st payment is recommended at
| Payment for Various $170k and the remaining 6 yrs will be $270k and will fund various
Elec, Water | elec, water, wastewater capital improvements. Funds will not be
Production and used to purchase equipment. Bond approval will occur at a later |
Distribution, and date. Projects could include: $105k OPC Sub #1 repair; $125k OPC |
Wastewater Sub #1 repair; $655k Nichols Sub #2 transformer rebld; $100k
Collection | Nichols Sub repair; $65k auto transfer switch; $75k Main St Alley;
Improvements — | $180k Replace cable in parts Birnamwood; $100k pol replacement |
(Any projects that | | thru-out city; $348k replace 12" main on 125 bridge that is going |
cannot be funded | $170,000 to be rehab'd; $65k replace 2800! of 4"& 6" w/ 3" Polly and new |
| with this bond will | " Fire Hydrants from Washington to McKinley on Elm; $36k replace
| be added to the rate | 1500' of 2" main w/ 8" poly Elm to Rockdale on South Grant |
study) | Prkway; $80k replace 3200' of 2" water main w/ 6", new fire
| hydrant & meters in Park Heights; $69k replace G St NW from
Central to 4th; $175k 12" water main from Buffalo Run to 8 Tribes
| Trail; Replace 14" valves and lines inside the water plant; |
$175,500 contracted flow monitoring and smoke testing 10,000’ |
| of sewer mains; $295k slip line 5000’ of 6" and 8" sewer to reduce |
1&1 Wea to 4th Ave NW. Between Peoria and York NW, Rockdale
to McKinley NE and BJ Tunnel to Elm NE
Pollution Control $43,000 $20k Davit Arm and mast for confined space entry; $23k SBR |
| | expansion joint & seal repair — both are safety issues
e Reserves
o Rainy Day Fund
Budgeted to have an ending balance of $4,458,756. This includes a $2M expenditure
for a civic center rehabilitation project and an MSUA transfer of $166,610 as the 1t
year repayment with the remaining 6 years of payments at $305,565.
City of Miami Budget Message FY 2016-2017 Page 14 of 20


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Per City of Miami Ordinance 1612, “The city manager's annual budget proposal shail identify all proposed Full Time
Equivalent (F.7.£.) employment positions as well as the proposed entry, mid-point and max pay range for each position.” (See
table below.
ENTRY
TITLE LEVEL MID-LEVEL = MAX LEVEL
ACCOUNTING CLERK $29,285.00 $35,142.00 $40,999.00
ADM ASSIST TO ENGINEERING $29,285.00 $35,142.00 $40,999.00
ADMIN ASSIST PUBLIC WORKS $29,285.00 $35,142.00 $40,999.00
ADMIN ASST PUBLIC WORKS/AIRPORT $21,286.00 $25,543.00 $29,800.00
ADMIN ASST TO POLICE CHIEF $29,285.00 $35,142.00 $40,999.00
ADMINISTRATIVE LIBRARIAN $31,949.00 $38,339.00 $44,728.00
ADULT SERVICES LIBRARIAN $31,949.00 $38,339.00 $44,728.00
ANIMAL CONTROL MANAGER $35,285.00 $42,342.00 $49,398.00
ANIMAL CONTROL OFFICER $26,621.00 $31,946.00 $37,270.00
APPRENTICE LINEMAN IV $45,988.00 $54,104.00 $62,220.00
ASSIST TO CITY MANAGER $29,285.00 $35,142.00 $40,999.00
BLDG MAINT/METER SERVICE WORKER $26,621.00 $31,946.00 $37,270.00
BLDING MAINTENANCE WORKER/CUSTODIAN $21,286.00 $25,543.00 $35,285.00
BLDING MAINTENANCE WORKER/CUSTODIAN $21,286.00 $25,543.00 $35,285.00
BUILDING AND FACILITY SUPERVISOR $35,285.00 $42,342.00 $49,398.00
CAPTAIN $39,844.39 $41,672.11 $43,499.83
CAPTAIN $39,844.39 $41,672.11 $43,499.83
CEMETERY FOREMAN $42,620.00 $51,144.00 $59,668.00
CEMETERY MAINTENANCE | $21,286.00 $25,543.00 $35,285.00
CEMETERY MAINTENANCE II/AIRPORT TECH $21,286.00 $25,543.00 $35,285.00
CEMETERY OFFICE MANAGER $29,285.00 $35,142.00 $40,999.00
CHILDREN'S LIBRARIAN $31,949.00 $38,339.00 $44,728.00
CITY ATTORNEY $94,500.00 $105,000.00 $115,500.00
CITY MANAGER $120,000.00
CITY PROSECUTOR $47,948.00 $57,537.00 $67,127.00
CODE COMPLIANCE TECHNICIAN $29,285.00 $35,142.00 $40,999.00
CODE COMPLIANCE TECHNICIAN II $31,949.00 $38,339.00 $44,728.00
CODE COMPLIANCE TECHNICIAN I! $31,949.00 $38,339.00 $44,728.00
COMMUNITY DEV/CODE COMP MGR $51,283.00 $61,540.00 $71,797.00
COURT ADMINISTRATOR $31,949.00 $38,339.00 $44,728.00
CUSTOMER SERV REP $21,286.00 $25,543.00 $35,285.00
CUSTOMER SERV REP $21,286.00 $25,543.00 $29,800.00
CUSTOMER SERV REP(OPEN) $21,286.00 $25,543.00 $29,800.00
CUSTOMER SERVICE MANAGER $35,285.00 $42,342.00 $49,398.00
CUSTOMER SERVICE SUPERVISOR $29,285.00 $35,142.00 $40,999.00
CVB TOURISM SALES COORDINATOR $29,285.00 $35,142.00 $40,999.00
DEPUTY CITY CLERK $42,620.00 $51,144.00 $59,668.00
POLICE DETECTIVE $36,704.78 $41,071.71 $45,438.64
DIR ADMN SERVICES. $60,751.00 $75,939.00 $91,127.00
DIR COMMUNITY DEV/CITY ENG $60,751.00 $75,939.00 $91,127.00
DIR OF CVB & TOURISM $51,283.00 $61,540.00 $71,797.00
City of Miami Budget Message FY 2016-2017 Page 15 of 20


--- OCR page 16 of 23 ---
DIR ECON DEVELOPMENT & STRATEGY PLANNING $60,751.00 $75,939.00 $91,127.00
DIR EM MGMT/CODE ENFC $56,912.00 $71,139.00 $85,367.00
DIR OF HUMAN RESOURCES/CEMETERY DIR $60,751.00 $75,939.00 $91,127.00
DIR OF INFO TECH $60,751.00 $75,939.00 $91,127.00
DIR OF LIBRARY $56,912.00 $71,139.00 $85,367.00
DIR OF PUBLIC UTILITIES $60,751.00 $75,939.00 $91,127.00
DIR OF PUBLIC WORKS $60,751.00 $75,939.00 $91,127.00
DISPATCH SUPERVISOR $35,285.00 $42,342.00 $49,398.00
DRIVER $35,346.49 $37,130.51 $38,914.52
DRIVER $35,346.49 $37,130.51 $38,914.52
DRIVER $35,345.49 $37,130.51 $38,914.52
DRIVER $35,346.49 $37,130.51 $38,914.52
DRIVER $35,346.49 $37,130.51 $38,914.52
DRIVER $35,346.49 $37,130.51 $38,914.52
DRIVER/COLL/BACKUP ROLLOFF DRIVER $29,285.00 $35,142.00 $40,999.00
FACILITIES/METERING MANAGER $42,620.00 $51,144.00 $59,668.00
FIRE CHIEF $60,751.00 $75,939.00 $91,127.00
FIREFIGHTER $33,618.29 $35,446.02 $37,273.75
FIREFIGHTER $33,618.29 $35,446.02 $37,273.75
FIREFIGHTER $33,618.29 $35,446.02 $37,273.75
FIREFIGHTER $33,618.29 $35,446.02 $37,273.75
FIREFIGHTER $33,618.29 $35,446.02 $37,273.75
FIREFIGHTER $33,618.29 $35,446.02 $37,273.75
FIREFIGHTER $33,618.29 $35,446.02 $37,273.75
FIREFIGHTER $33,618.29 $35,446.02 $37,273.75
FIREFIGHTER $33,618.29 $35,446.02 $37,273.75
FIREFIGHTER $33,618.29 $35,446.02 $37,273.75
FIREFIGHTER $33,618.29 $35,446.02 $37,273.75
FIREFIGHTER $33,618.29 $35,446.02 $37,273.75
HR ASSISTANT/PAYROLL CLERK $29,285.00 $35,142.00 $40,999.00
HR GENERALIST $31,949.00 $38,339.00 $44,728.00
HUMAN RESOURCES MANAGER $47,948.00 $57,537.00 $67,127.00
INTERIM DEPUTY FIRE CHIEF $60,751.00 $75,939.00 $91,127.00
JOURNEYMAN/LINEMAN $56,128.47 $66,033.49 $75,938.51
JOURNEYMAN/LINEMAN $56,128.47 $66,033.49 $75,938.51
JOURNEYMAN/LINEMAN $56,128.47 $66,033.49 $75,938.51
LEGAL SVCS COORD/PURCHASING AGENT $39,284.00 $47,141.00 $54,998.00
LIBRARY ASST/CUSTODIAN $21,286.00 $25,543.00 $35,285.00
LIEUTENANT $36,728.24 $40,114.04 $43,499.83
LIEUTENANT. $36,728.24 $40,114.04 $43,499.83
LIEUTENANT. $36,728.24 $40,114.04 $43,499.83
LIEUTENANT. $36,728.24 $40,114.04 $43,499.83
LIEUTENANT $36,728.24 $40,114.04 $43,499.83
LIEUTENANT. $36,728.24 $40,114.04 $43,499.83
LINECREW LEAD/JOURNEYMAN LINEMAN $62,850.00 $73,942.00 $85,033.00
MANAGING DIR OF COLEMAN THEATRE $42,620.00 $51,144.00 $59,668.00
City of Miami Budget Message FY 2016-2017 Page 16 of 20


--- OCR page 17 of 23 ---
MECHANIC $29,285.00 $35,142.00 $40,999.00
MECHANIC LEAD $35,285.00 $42,342.00 $49,398.00
METER READER I $26,621.00 $31,946.00 $37,270.00
METER READER | $26,621.00 $31,946.00 $37,270.00
METER READER | $26,621.00 $31,946.00 $37,270.00
METER SERVICES SUPERVISOR $39,284.00 $47,141.00 $54,998.00
MUNICIPAL FINANCE MANAGER $47,948.00 $57,537.00 $67,127.00
MUNICIPAL JUDGE $94,500.00 $105,000.00 $115,500.00
NETWORK ADMINISTRATOR/DESKTOP SUPPORT $42,620.00 $51,144.00 $59,668.00
PARKS AND RECREATION MANAGER $42,620.00 $51,144.00 $59,668.00
PARKS MAINTENANCE | $21,286.00 $25,543.00 $35,285.00
PARKS MAINTENANCE | $21,286.00 $25,543.00 $35,285.00
PARKS MAINTENANCE | $21,286.00 $25,543.00 $35,285.00
PARKS MAINTENANCE | $21,286.00 $25,543.00 $35,285.00
PARKS MAINTENANCE | $21,286.00 $25,543.00 $35,285.00
PARKS MAINTENANCE III $31,949.00 $38,339.00 $44,728.00
POLICE ADM SERVICES CLERK $29,285.00 $35,142.00 $40,999.00
POLICE CAPTAIN $48,780.16 $53,214.72 $55,432.00
POLICE CHIEF $60,751.00 $75,939.00 $91,127.00
POLICE CORPORAL $36,704.78 $41,071.71 $45,438.64
POLICE CORPORAL $36,704.78 $41,071.71 $45,438.64
POLICE CORPORAL $36,704.78 $41,071.71 $45,438.64
POLICE DETECTIVE $36,704.78 $41,071.71 $45,438.64
POLICE DETECTIVE $36,704.78 $41,071.71 $45,438.64
POLICE DETECTIVE $36,704.78 $41,071.71 $45,438.64
POLICE DISPATCHER $26,621.00 $31,946.00 $37,270.00
POLICE DISPATCHER $26,621.00 $31,946.00 $37,270.00
POLICE DISPATCHER $26,621.00 $31,946.00 $37,270.00
POLICE DISPATCHER $26,621.00 $31,946.00 $37,270.00
POLICE DISPATCHER $26,621.00 $31,946.00 $37,270.00
POLICE DISPATCHER $26,621.00 $31,946.00 $37,270.00
POLICE DISPATCHER $26,621.00 $31,946.00 $37,270.00
POLICE OFFICER $31,980.00 $36,826.97 $41,673.94
POLICE OFFICER $31,980.00 $36,826.97 $41,673.94
POLICE OFFICER 931,980.00 $36,826.97 $41,673.94
POLICE OFFICER $31,980.00 $36,826.97 $41,673.94
POLICE OFFICER $31,980.00 $36,826.97 $41,673.94
POLICE OFFICER $31,980.00 $36,826.97 $41,673.94
POLICE OFFICER $31,980.00 $36,826.97 $41,673.94
POLICE OFFICER $31,980.00 $36,826.97 $41,673.94
POLICE OFFICER $31,980.00 $36,826.97 $41,673.94
POLICE OFFICER $31,980.00 $36,826.97 $41,673.94
POLICE OFFICER $31,980.00 $36,826.97 $41,673.94
POLICE OFFICER $31,980.00 $36,826.97 $41,673.94
POLICE OFFICER $31,980.00 $36,826.97 $41,673.94
POLICE OFFICER $31,980.00 $36,826.97 $41,673.94
City of Miami Budget Message FY 2016-2017 Page 17 of 20


--- OCR page 18 of 23 ---
POLICE OFFICER $31,980.00 $36,826.97 $41,673.94
POLICE OFFICER/SRO 931,980.00 $36,826.97 $41,673.94
POLICE OFFICER/SRO $31,980.00 $36,826.97 $41,673.94
POLICE SERGEANT $41,081.53 $45,144.46 $49,207.38
POLICE SERGEANT $41,081.53 $45,144.46 $49,207.38
POLICE SERGEANT $41,081.53 $45,144.46 $49,207.38
POLLUTION CONTRAOL ASSIST MGR $35,285.00 $42,342.00 $49,398.00
POLLUTION CONTROL MANAGER $51,283.00 $61,540.00 $71,797.00
POLLUTION CONTROL TECH | $26,621.00 $31,946.00 $37,270.00
POLLUTION CONTROL TECH III $31,949.00 $38,339.00 $44,728.00
POLLUTION CONTROL TECH III $31,949.00 $38,339.00 $44,728.00
POLLUTION CONTROL TECH III $31,949.00 $38,339.00 $44,728.00
PURCHASING AGENT $35,285.00 $42,342.00 $49,398.00
PURCHASING ASSIST $29,285.00 $35,142.00 $40,999.00
RISK MANAGEMENT SPECIALIST $42,620.00 $51,144.00 $59,668.00
ROW APPRENTICE II $29,285.00 $35,142.00 $40,999.00
ROW GROUNDSMAN $21,286.00 $25,543.00 $29,800.00
ROW JOURNEYMAN $31,949.00 $38,339.00 $44,728.00
SCADA TECHNICIAN $31,949.00 $38,339.00 $44,728.00
SOLID WASTE LOADER OPERATOR $26,621.00 $31,946.00 $37,270.00
SOLID WASTE MANAGER $42,620.00 $51,144.00 $59,668.00
SOLID WASTE ROLL OFF DRIVER $31,949.00 $38,339.00 $44,728.00
SPORTS & EVENTS COORDINATOR $26,621.00 $31,946.00 $37,270.00
STREET EQUIPMENT OPERATOR | $26,621.00 $31,946.00 $37,270.00
STREET EQUIPMENT OPERATOR | $26,621.00 $31,946.00 $37,270.00
STREET EQUIPMENT OPERATOR I! $29,285.00 $35,142.00 $40,999.00
STREET EQUIPMENT OPERATOR II $29,285.00 $35,142.00 $40,999.00
STREET LEAD $31,949.00 $38,339.00 $44,728.00
STREET MANAGER $45,284.00 $54,341.00 $63,397.00
SUA OFFICE MGR/AIRPORT CSR $29,285.00 $35,142.00 $40,999.00
SW COLLECTOR $21,286.00 $25,543.00 $29,800.00
SW DRIVER/COLLECTOR | $26,621.00 $31,946.00 $37,270.00
SW DRIVER/COLLECTOR | $26,621.00 $31,946.00 $37,270.00
SW DRIVER/COLLECTOR | $26,621.00 $31,946.00 $37,270.00
SW DRIVER/COLLECTOR I $26,621.00 $31,946.00 $37,270.00
SW DRIVER/COLLECTOR I! $31,949.00 $38,339.00 $44,728.00
TECH COM DEV/CODE ENF OFC $26,621.00 $31,946.00 $37,270.00
TECHNICAL SERVICES LIBRARIAN $31,949.00 $38,339.00 $44,728.00
TECHNOLOGY MANGER $31,949.00 $38,339.00 $44,728.00
W/WW COLLECTION LEAD EQUIP OP $35,285.00 $42,342.00 $49,398.00
W/WW COLLECTION MANAGER $45,284.00 $54,341.00 $63,397.00
W/WW LEAD EQUIP OP $35,285.00 $42,342.00 $49,398.00
WATER CREWMAN | $26,621.00 $31,946.00 $37,270.00
WATER CREWMAN | $26,621.00 $31,946.00 $37,270.00
WATER CREWMAN | $26,621.00 $31,946.00 $37,270.00
WATER CREWMAN | $26,621.00 $31,946.00 $37,270.00
City of Miami Budget Message FY 2016-2017 Page 18 of 20


--- OCR page 19 of 23 ---
WATER OPERATIONS LEAD OPERATOR $29,285.00 $35,142.00 $40,999.00

WATER OPERATOR $26,621.00 $31,946.00 $37,270.00

WATER OPERATOR $26,621.00 $31,946.00 $37,270.00

WATER OPERATOR $26,621.00 $31,946.00 $37,270.00

WATER OPERATOR $26,621.00 $31,946.00 $37,270.00

WATER RESOURCE TECHNICIAN $26,621.00 $31,946.00 $37,270.00
City of Miami Budget Message FY 2016-2017 Page 19 of 20


--- OCR page 20 of 23 ---
MIEN A Comin
Certification of Rainy Day Fund Balance for FY 16/17
By approval of Miami City Council on Sune. ¢ 2016, the Rainy Day Fund 06/30/17 ending
balance will be accounted for per Ordinance 1608 as follows:
1. Emergency Stabilization Management $1,578,756
2. Emergency $1,000,000.00
3. Repair and Replacement $2,000,000.00
These funds shall only be a. cordance with City of Miami Ordinance 1608.
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Councilmember Lewis Council pepper chosen uncilmember Forrester
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Councilme' r Weston Mayor Schultz Alicia Hogan, Deputy City Clerk
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City of Miami Budget Message FY 2016-2017 Page 20 of 20


--- OCR page 21 of 23 ---
BUDGET ADOPTION RESOLUTION - FUND-BASED BUDGET
CITY OF MIAMI, OKLAHOMA
RESOLUTION NO.XKUO _

A RESOLUTION APPROVING THE CITY OF MIAMI, OKLAHOMA BUDGET FOR THE FISCAL YEAR
2016-2017 AND ESTABLISHING BUDGET AMENDMENT AUTHORITY

WHEREAS, On March 02, 2009, the City of Miami passed Resolution #660 adopting the
provisions of the Oklahoma Municipal Budget Act (the Act) in 11 O.S. Sections 17-201 through
17-218; and

WHEREAS, The Chief Executive Officer has prepared a budget for the fiscal year ending June 30,
2017 (FY 2016-2017) consistent with the Act; and

WHEREAS, The Act in Section 17-215 provides for the Chief Executive Officer of the City, or
designee, as authorized by the governing body, to transfer any unexpended and unencumbered
appropriation from one department to another within the same fund; and

WHEREAS, Section 27-2 of the City of Miami Code of Ordinances requires the City Manager’s
annual budget proposal shall identify all proposed Full Time Equivalent (FTE) employment
positions as well as the proposed entry, mid-point and max pay range for each position; and
WHEREAS, The budget has been formally presented to the Miami City Council at least 30 days
prior to the start of the fiscal year in compliance with Section 17-205; and

WHEREAS, The Miami City Council has conducted a Public Hearing at least 15 days prior to the
start of the fiscal year, and published notice of the Public Hearing in compliance with Section
17-208 of the Act;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MIAMI,
OKLAHOMA:
SECTION 1. The City Council of the City of Miami does hereby adopt the FY 2016-2017
Budget on the O day of Sune 2016 with total resources available in the
amount of $68,686,205 and total fund/departmental appropriations in the amount of
$68,686,205, including reserves for restricted fund purposes and emergencies and shortfalls.
Legal appropriations (spending/encumbering limits) are hereby established as follows: (See
Budget Summary Attachment A)

Budget Adoption Resolution FY 2016-2017 Page 1 of 3


--- OCR page 22 of 23 ---
SECTION 2. The City Council, pursuant to the Act, does hereby authorize the City Manager
to transfer any unexpended and unencumbered appropriations, at any time throughout FY
2016-2017, from one line item to another, one object category to another within a department,
or one department to another within a fund, without further approval by the City Council.
SECTION 3. All supplemental appropriations or decrease in the total appropriation of a fund
shall be adopted at a meeting of the City Council and filed with the State Auditor and Inspector.
Passed this OQ" day of St AYE. 2016.
Rudy Schultz, Mayor i
ATTEST: W J TO FORM:
Alicia Hogan, Deputy oh Clerk DavidAnderson, City Attorney
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Budget Adoption Resolution FY 2016-2017 Page 2 of 3


--- OCR page 23 of 23 ---
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